World Food Programme: Programme Assistant

World Food Programme (WFP)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 14 June, 2013
Opportunity type: 
Employment

The World Food Programme (WFP) is the food aid branch of the United Nations, and the world's largest humanitarian organisation addressing hunger worldwide.
 
The UN WFP OMJ seeks to appoint a suitably qualified candidate as Programme Assistant in support of the Regional Bureau for Southern Africa, based in Johannesburg.

This position is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.
 
Responsibilities:

Under the direct supervision of the Chief of Government Affairs and Policy, the Programme Assistant will be responsible for the following duties: 

  • Prepare projections of budget requirements based on incoming data from country offices and regional programme officers and input data into the WFP Information Systems;
  • Monitor budgetary requirements and initiate remittance action through the WFP Information Systems;
  • Draft correspondence pertaining to programmatic support to Governments and country offices;
  • Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other;
  • Analyse and process requests for a variety of data; Input, review for accuracy and file a variety of data from computer files, records, reports or from other sources for external use;
  • Make computations, calculations and estimates and prepare reports including forms, tables, charts and other;
  • Design and update charts and tables utilizing graphic software, design hard copy and computer resident forms; initiate, update and track computer assisted processing of administrative actions;
  • Review and reconcile a variety of financial and operational reports;
  • Using WFP’s Information Systems, enter new and revised data such as fund reservations, purchase requisitions and cost information;
  • Monitor on-going government partnerships, cost sharing arrangements, fund reservations and other data;
  • Initiate and process administrative actions such as those found in human resources, travel, procurement and disbursement;
  • Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and liaise with other offices as appropriate;
  • Respond to queries from a variety of sources by providing available information and provide advice and guidance on rules and regulations related to area of work or direct to the most appropriate source;
  • Arrange meetings such as workshops and seminars;
  • Make travel arrangements in line with administrative rules and procedures;
  • Liaise with other units to resolve issues and clarify or obtain additional information;
  • Assist in conducting training of field staff on programme and budget management, as necessary;
  • Draft correspondence relating to the area of responsibility;
  • Set up, classify and maintain accurate records and files within the field of work;
  • Initiate and modify automated transactions;
  • Perform other related duties, as required.

Results expected:

  • Processing of work and related follow up done under general supervision. Use of own discretion to address unforeseen situations seeking advice from and/or reporting to supervisor as applicable. Produces organised, accurate and well documented records conforming to required format with well analysed data.

Requirements:  

  • Completion of secondary school education (Grade 12 or equivalent), preferably supplemented by courses in a field related to WFP programmatic activities;
  • Minimum of four years experience of progressively responsible support or secretarial work experience including at least two years in the field of accounting, transport, insurance, statistics, operations or other related field. At least one year at G4 level or equivalent;
  • Experience utilizing computers including word processing, spreadsheet and other standard WFP software packages and systems;
  • General knowledge of UN systems policies, rules, regulations and procedures governing human resources administration;
  • Ability to spell and write correctly in English;
  • Ability to communicate moderately complex matters clearly and concisely;
  • Ability to maintain accurate and precise records and to interpret and analyse a variety of data and resolve discrepancies;
  • Ability to work accurately and systematically to identify and resolve data discrepancies and operational problems;
  • Ability to perform detailed work and to handle a large volume of work quickly and accurately under time constraints;
  • Courtesy, tact and the ability to work effectively with people of different national and cultural backgrounds;
  • Fluency in both written and oral English;
  • Proficiency in French and/or Portuguese;
  • Formal training in administration;
  • Knowledge of WFP administrative manual in the area of finance, budget, human resources, transport, procurement and travel;
  • Experience with WINGS.

Salary: As per UN salary scale.

To apply, submit a CV, motivation letter and/or a United Nations Personal History Form (P.11), via email to: HR.Johannesburg@wfp.org, quoting Announcement No: 009/2013.  Please note that no other documents will be reviewed at this stage.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

No other documents will be reviewed at this stage.

Only shortlisted candidate will be contacted.

For more about the World Food Programme, refer to www.wfp.org.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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Location: 
Johannesburg

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