UNICEF: Executive Assistant

United Nations Children's Fund
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 25 March, 2013
Opportunity type: 
Employment

The United Nations Children’s Fund (UNICEF) is mandated by the United Nations General Assembly to advocate for the protection of children's rights, to help meet their basic needs and to expand their opportunities to reach their full potential. Guided by the Convention on the Rights of the Child, it strives to establish children's rights as enduring ethical principles and international standards of behaviour and action towards children.

In South Africa, UNICEF supports national efforts to realise children’s rights by promoting evidence-based policy advocacy and strategic partnerships as a means to leverage policies and resources for children, giving special attention to vulnerable children and disparity reduction. It works in the areas of health and nutrition, early childhood development; basic education; child protection and social policy, planning, monitoring and evaluation.

UNICEF seeks to appoint an Executive Assistant, based in Johannesburg. Job grade: GS-5.

UNICEF is inviting applications from suitably qualified South African nationals. If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading child rights organisation would like to hear from you.

This is a fixed-term, one-year contract position with possibility of extension.

Under general supervision of the Chief of Africa Services Unit, the successful candidate will provide communication, research, financial and administrative tasks, in support of external relations and communications related activities to support a small media hub.

Responsibilities:

  • Coordinate and assist with the execution of logistics and travel arrangements;
  • Assist in the organisation and administrative tasks related to hosting global, regional events and activities in South Africa;
  • Assist in monitoring programme budget implementation in terms of expenditures and obligations;
  • Provide and coordinate administrative and logistical support for advocacy, media, fundraising campaigns, network workshops, seminars and meetings for the unit;
  • Assist in maintaining a calendar that seeks to combine major Africa related news events, UNICEF global, regional and major country related activities as well as research related to children;
  • Responsible for updating and maintaining a contacts list of partners and maintain a roster of technical consultants relevant to the work of the unit;
  • Maintain an electronic and hard copy filing system for all video materials, log sheets, images and human interest related materials. Make copies of multimedia and communication materials and prepare distribution to media, broadcast partners, other agencies as required;
  • As required, contribute to the preparation of communication materials, story pitches, human interest materials and fact sheets by conducting basic information and internet research related to children, UNICEF and development issues in Sub Sahara Africa;
  • Perform other duties as and when required.

Requirements:

  • Completion of secondary education, preferably supplemented by technical or courses in a field related to the programme administration work;
  • Five years of progressively responsible administrative work, of which at least one year is closely related to support of communication related activities;
  • A proven ability to prepare concise, complete administrative documentation, with good computer literacy;
  • Good analytical skills with the ability to conceptualise, innovate, plan  and organise;
  • Ability to make timely and quality judgments and decisions;
  • Good communication and interpersonal skills;
  • Good organisation and follow-up/monitoring skills;
  • Must be a self-starter, coupled with the ability to work in a team environment;
  • Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organisation.

To apply, submit an application letter, along with CV and P11 Form (which can also be accessed through the UNICEF website - www.unicef.org), to safpretoriavacancy@unicef.org with the subject line 'Executive Assistant'.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

Only South African nationals will be considered.  If you have not been contacted within one month of the closing date, consider your application unsuccessful. Letters will only be sent to interviewed candidates.

UNICEF is a smoke free environment.

UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Well qualified candidates are strongly encouraged to apply.

For more about UNICEF, refer to www.unicef.org.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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