Terms Of Reference - Request For Technical Assistance

Futures Group - Sexual HIV Prevention Programme (SHIPP)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 5 December, 2014
Opportunity type: 
Call for proposals
Sexual HIV Prevention Programme (SHIPP)

Request For Technical Assistance

Terms Of Reference

Develop and deliver professional training in use of local HIV epidemic modelling tools to improve planning, targeting and monitoring of HIV combination prevention interventions at district-level in South Africa.
Prepared by: John Imrie, November 2014
  1. Background

HIV prevention and mitigation responses are most effective when they are informed by and respond to, a local epidemiological context and locally determined priorities, as proposed in the UNAIDS’ Know Your Epidemic, Know Your Response approach. In South Africa, planning, implementing and delivering locally driven HIV responses has been a significant challenge.  A National Strategic Plan (NSP), Provincial, and in most places, District strategic response plans, are all in place, but at the District-level there is still frequently poor communication, connection and coordination between HIV/STI/ TB, health, economic and social development plans. It is often difficult to see how District Strategic HIV Plans and evaluation frameworks, align and speak to District Health Plans or District Integrated Development Plans (IDP). And as a result, most districts struggle to realise the health and development benefits that come from strategic synergies of mainstreaming HIV, and implementing effective combination HIV prevention as part of integrated health and development strategies.

A number of assessment processes, models and planning tools have been developed that take as their points of departure UNAIDS’ Know Your Epidemic, Know Your Response approach and, the need to strengthen the process of developing locally informed HIV responses. The assessment processes and models have been developed: to inform and guide formulation of local-level prevention and mitigation plans; and to facilitate improved alignment of plans between different district government and non-government sectors, departments and municipalities, business and civil society. Several of these models rely on readily available data from epidemiological surveys, routinely collected statistics and surveillance data (e.g. South Africa Census 2011, local District Health Information Systems (DHIS), as well as local social development, health and social service delivery and primary research data.  Initially developed as academic exercises, these models have been shown to be relatively easy to reproduce and to populate using routinely available data, and may therefore be potentially useful for the purposes of: 1) Determining the form, content and nature of district-level HIV responses; 2) Bringing together different provincial and district-level strategic plans across multiple sectors, and 3) Monitoring and evaluating the impact of a multi-sectoral response at community level. 

As part of its continuing support to South Africa’s district level government and civil society structures, SHIPP wishes to appoint a qualified individual with appropriate  tools to develop, deliver and evaluate a programme of professional training and capacity building for provincial, district and local municipality staff in the use of one or more of these validated local HIV epidemic modelling tools.

  1. Purpose of the Consultancy 

The purposes of this consultancy are: 1) To develop technical guidelines and a step-by-step curriculum, including worked examples, of the processes involved in undertaking a comprehensive local HIV  epidemic and response assessment (i.e. Know Your Epidemic (KYE); Know Your Response(KYR); Know Your Capacity, Institutions and Resources (KYCI&R) Report); and  2) Develop and deliver workshops in three districts (Ehlanzeni and Gert Sibande, Mpumalanga and Zululand, KwaZulu-Natal) to disseminate, popularise and build basic theoretical understanding and practical capacity among South African Government department representatives and District AIDS Council membership  to undertake an assessment of the local epidemic and response according to the validated process developed by the consultant.

  1. Approach and Methodology

Our expectation is that the project will be completed in two (2) phases over a maximum period of 50 days.

  1. Using their own existing data, the consultant will produce and have approved the technical guidance, dissemination and capacity-building materials and  
  2. With support from the Futures Group/SHIPP, the consultant will deliver the popularisation/training workshops in 3 districts in KwaZulu-Natal (1) and Mpumalanga (2); compile evaluation data for SHIPP’s M&E team, and prepare a final report.

   4.Terms of Service 

  • The consultant will need to demonstrate in their proposal that they have previous experience in this area.
  • The consultant will need to demonstrate that they already possess the necessary data, and have conducted appropriate analyses with their own data to be able to develop the proposed generic technical guidance and capacity-building materials for wider roll-out.
  • The duration of the consultancy will be a maximum of 50 days (including allowances for delivery of workshops) and all deliverables will be submitted by 30 April 2015.
  • Remuneration will be on the basis of a firm-fixed price (FFP) contract with periodic payments made against individual milestone deliverables (see for example below). All milestone deliverables will be proposed by the consultant, agreed with the contractor and included in the contract.
  • The consultant will be expected to participate in all relevant activities and regular report-back meetings with the Project Technical Monitor or other contractor representatives.
  • Futures Group will cover travel, lodging, per diem, meeting costs, training materials and other related logistics.
  1. Scope of Work

The consultant will be expected to:

  • Demonstrate that they possess sufficient provincial/district-level epidemiological, census, health and social welfare service delivery data, as well as adequate local knowledge of the district-level resources, capacity and institutions to compile a series of comprehensive district-level KYE/KYR/KYCI&R reports;
  • Develop a synthesis statement of technical guidance concerning the processes involved in preparing a comprehensive district-level KYE/KYR/KYCI&R including describing step-by-step implementation of key stages;
  • Develop a programme of popularisation, dissemination and capacity-building training for district level government officials to undertake a district-level KYE/KYR assessment;
  • Provide weekly written progress feedback reports to the Project Technical Monitor;
  • Deliver a minimum of three (3) dissemination and capacity-building workshops (one in each of three district municipalities), on the process and actual conduct of a local epidemic assessment.
  • Provide M&E data on the process involved in delivering the Project.
  • Prepare and submit a final project report.
  1. Duration of assignment

The total duration of the assignment will be a maximum of 50 days, with all work being completed and all reports submitted by 30 April 2015.

  1. Anticipated Output Deliverables

It is anticipated that the consultant will provide a set of deliverables that includes the following:  

     Deliverable: Due Date:
1. Synthesis statement or description of the processes or model used to conduct a District-level KYE report.
  • This initial report will describe key aspects of the KYE process including, data requirements, data sources, spatial mapping of the local epidemic and risk factors, identification and characterisation of high-risk and key populations. 
07 January 2015
2. Technical guidelines on performing local epidemic assessment
  • Using routinely available data sources to create a worked  example of a district-level KYE/KYR/KYCI&R reports
31 January 2015
3. Step-by-step guidelines and curriculum package
  • Using routinely available data sources to create a worked  example of a district-level KYE/KYR/KYCI&R reports
31 January 2015
4. Curriculum for capacity-building for district-level government officials
  • to undertake a district-level KYE/KYR assessment
15 February 2015
5. Weekly written progress feedback reports  Ongoing
6. Three (3) capacity-building workshops on the steps involved in a local epidemic assessment at the district level
  • One workshop in each of three districts
15 April 2015
7. M&E data on the process involved in delivering the Project
  • Data collected throughout all stages of the project
15 April 2015
8. Final project report 31 April 2015

   8. Additional Information

The proposed work builds on Futures Group’s experience of developing robust local HIV response planning tools, and extends a pilot project undertaken by Futures Group’s Sexual HIV Prevention Programme in 2013-14 at request of the National Department of the Public Service and Administration (DPSA). 
Any travel arrangements required by the consultant will be made by SHIPP in accordance with the applicable funding source regulations of the consultancy. The consultancy agreement must be executed prior to release of travel documents. Travel expense reports along with related receipts and invoices for out-of pocket expenses will be required to support reimbursement of the consultant.  

  1. Technical Monitor

Dr John Imrie from SHIPP will be responsible for monitoring the consultancy deliverables and supporting the consultant and ensuring that timelines as per the contract are adhered to between the consultant and Futures Group. The Technical Monitor will authorise any and all work assignments including specific activities, dates and travel arrangements as needed.  Technical questions and clarifications should be directed to Dr John Imrie, via email: (Jimrie@futuresgroup.com)

  1. Desired Background, Skills and Experience

The consultant will need to demonstrate their knowledge, understanding and ability to provide instruction in the use of local epidemic assessment models for government professionals with varying levels of experience in this field. The consultant will also need to demonstrate that they possess the necessary skills to develop a learning package suitable for government professionals and district-level managers.  The consultant should be able to provide all the necessary data and any specific software tools to support the capacity-building portion of this assignment. The consultant will also be expected to be able to provide their own data for the trainees to undertake worked examples. Finally, the consultant will need to provide documentary evidence, examples, including peer-reviewed published references, to demonstrate their experience and expertise in this specific field. 

 11. Submission of Proposals

To express interest in the above consultancy, please submit full proposal based on mentioned deliverables, including budget to: SHIPP Procurement Office, via email (shippgrants@futuresgroup.com), not later than 05 December 2014. 

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