SAAYC: Personal Assistant to the Executive Director

Southern African Association of Youth Clubs
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 25 April, 2012
Opportunity type: 

The Southern African Association of Youth Clubs (SAAYC) is a nonprofit, membership organisation that works in youth development.

SAAYC seeks to appoint a Personal Assistant to the Executive Director, based in Florida, Johannesburg.

His/her role is to support who s/he report to or work with in his/her efforts to reach targets and deliver on strategic goals.

S/he will report to the Executive Director and will give support to both SAAYC Executive Director and Management.

This is a six-month contract from 1 May 2012 to October 2012.


  • Screen telephone calls, enquiries and requests, and handling them when appropriate;
  • Organise and maintain diaries and make appointments;
  • Deal with correspondence and writing letters, take dictation and minutes;
  • Organise and attend meetings, and ensure the manager is well-prepared for meetings;
  • Deal with incoming email, faxes and post;
  • Produce documents, briefing papers, reports and presentations;
  • Liaise with staff, clients;
  • Plan, organise and manage events;
  • Manage projects.


  • Senior certificate;
  • Appropriate secretarial/administrative qualification;
  • Minimum of three years experience in performing Board related secretarial duties;
  • Knowledge in law and mitigation, a formal qualification and experience will be an advantage;
  • Efficient and  self-motivated;
  • Organisation and communication skills;
  • IT literate;
  • Calm under pressure and ability to think on its feet;
  • Hardworking spirit;
  • Ability to competently deal with situations in the boss’s absence, and should be confident enough to commission work on their principal's behalf;
  • Ability to maintain confidentiality is a fundamental requirement for any PA.
  • Keep abreast of organisational issues and have a good understanding of the organisation’s aims and objectives.

Salary: R14 083 - R18 416 per month inclusive of benefits.

To apply, submit a CV, contact details of three referees, certified copies of qualifications and motivation letter to Claudia Matshepo Sibiya at

Enquiries: Tel: 011 674 5405/6.

Only shortlisted candidates will be contacted.

For more about the Southern African Association of Youth Clubs, refer to

Please quote the source of this advertisement in your application - NGO Pulse Portal.

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