SAAYC: Personal Assistant to the Executive Director

The Southern African Association of Youth Clubs (SAAYC) is a nonprofit, membership organisation that works in youth development.

SAAYC seeks to appoint a Personal Assistant to the Executive Director, based in Florida, Johannesburg.

His/her role is to support who s/he report to or work with in his/her efforts to reach targets and deliver on strategic goals.

S/he will report to the Executive Director and will give support to both SAAYC Executive Director and Management.

This is a six-month contract from 1 May 2012 to October 2012.

Responsibilities:

• Screen telephone calls, enquiries and requests, and handling them when appropriate;
• Organise and maintain diaries and make appointments;
• Deal with correspondence and writing letters, take dictation and minutes;
• Organise and attend meetings, and ensure the manager is well-prepared for meetings;
• Deal with incoming email, faxes and post;
• Produce documents, briefing papers, reports and presentations;
• Liaise with staff, clients;
• Plan, organise and manage events;
• Manage projects.

Requirements:

• Senior certificate;
• Appropriate secretarial/administrative qualification;
• Minimum of three years experience in performing Board related secretarial duties;
• Knowledge in law and mitigation, a formal qualification and experience will be an advantage;
• Efficient and  self-motivated;
• Organisation and communication skills;
• IT literate;
• Calm under pressure and ability to think on its feet;
• Hardworking spirit;
• Ability to competently deal with situations in the boss’s absence, and should be confident enough to commission work on their principal's behalf;
• Ability to maintain confidentiality is a fundamental requirement for any PA.
• Keep abreast of organisational issues and have a good understanding of the organisation’s aims and objectives.

Salary: R14 083 - R18 416 per month inclusive of benefits.

To apply, submit a CV, contact details of three referees, certified copies of qualifications and motivation letter to Claudia Matshepo Sibiya at hr@saayc.co.za.

Enquiries: Tel: 011 674 5405/6.

Only shortlisted candidates will be contacted.

For more about the Southern African Association of Youth Clubs, refer to www.saayc.co.za.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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