Request for Proposals: External Evaluation for Thohoyandou Victim Empowerment Programme

Thohoyandou Victim Empowerment Programme (TVEP)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 15 January, 2014
Opportunity type: 
Call for proposals

Background

Thohoyandou Victim Empowerment Programme (TVEP) seeks to generate an attitude of Zero Tolerance towards Sexual Assault, Domestic Violence, Child Abuse, and HIV and AIDS related stigma in Limpopo's Thulamela Municipality. This is done through providing prevention, empowerment, trauma treatment and care as well as access to justice services. 

The programme’s objectives are as follows:

  • To create a supportive environment for the victims of sexual assault, domestic violence, child abuse and the HIV/AIDS pandemic;
  • To inform, educate and capacitate the community about their rights and responsibilities pertaining to sexual assault, domestic violence, child abuse and HIV/AIDS;
  • To capacitate and rehabilitate victims of sexual assault, domestic violence, child abuse and HIV/AIDS; and
  • To ensure that justice is served.

Request

TVEP invites external independent evaluators to assess the implementation of its projects and impact of work done in communities in order to produce an external evaluation report that, in its entirety, speaks to the efficacy of TVEP’s core support services model.

The aim is to assess progress towards the results on various levels. The evaluation should provide information on the progress of the various projects to date, achievements and challenges - with a view to guide ongoing project implementation of activities in relation to results and consider refinements and strategic changes.

More particularly, the evaluation report aims to:

  • Enhance projects’ relevance, efficiency and effectiveness in relation to the expected results and objectives;
  • Demonstrate projects’ achievements, challenges and lessons learned;
  • Suggest improvements for future phases and iterations of implementation, where relevant;
  • Identify any risks that may compromise the successful implementation of projects and suggest actions to overcome them.

Evaluation Questions

The major evaluation questions cover, but are not limited to, topics of efficiency, effectiveness, relevance, impact and sustainability, and cost-effectiveness.  

Sample questions include:

  1. How efficient is the implementation of each project’s activities?
  2. How do project activities contribute to achieving the results stipulated in the programmatic strategic plan document (2010-2015)?
  3. How relevant are the projects for the beneficiaries?
  4. How are the projects impacting local people in their communities?
  5. Are the activities being carried out aiming at sustainable results?

Eligibility

  • Evaluation teams should have experience working in rural communities preferably in Southern Africa;
  • Be experienced professional(s) in the field of development projects and able to provide evidence of previous successful evaluations and/or development-centred publications;
  • Have performed evaluations for development organisations;
  • Have sound knowledge of South Africa’s Sexual- and Gender-Based Violence (SGBV) sector and mandates/laws
  • Have sound knowledge on the issues around governance and project management

TVEP welcomes applications from individuals as well as teams.

Criteria for proposal evaluation

Proposals will be evaluated and ranked by a committee according to the evaluation criteria below:

Proposal Section Maximum
Points
Evaluation design, including: approach, methodology, and data collection and analysis plan 30
Personnel skills and qualifications 25
Experience / Past Performance 20
Budget appropriateness as compared to proposed outputs and activities 15
Timeframe and deliverables; ability to meet deadlines as outlined 10
Total 100

Proposal Submission Requirements  

Respondents should read the following proposal instructions carefully. All interested Respondents must provide the following:

  • Technical Approach: Describe the overall design strategy for the evaluation and include approach, methodology, and the data collection and analysis plan for the evaluation;
  • Beneficiaries to Evaluate: TVEP will facilitate initial 3 day contact between the selected evaluator and TVEP staff and management. Respondents must include proposed methods of engaging with each of these groups after the initial contact has been made (e.g., phone calls, surveys, in-person key informant interviews, etc.). In addition, Respondents must include the categories of additional beneficiaries, if any, you propose to include in the evaluation and the proposed methods of engagement;
  • Timeline: Describe your ability to adhere to the proposed timeline below and deliverables and/or propose a suitable alternative;
  • Organisational Capabilities. Brief, general overview of organisation; Description of any partner organisation or subcontractor that you might contract with to do a portion of the work, and a description of the division of level of effort and responsibility the parties;
  • References: Three client references and contact information. References should have worked with you within the past two years in Southern African countries or region and subject matter applicable to this RFP;
  • Personnel: List all proposed personnel, indicating which one will serve as team leader and primary contact if more than one. Include background and experience of the proposed expert(s) to work on the assignment by attaching a CV for each proposed team member. The evaluation team should be comprised of individuals with the following areas of expertise:
    • Extensive evaluation experience, particularly in Southern Africa;
    • Demonstrated experience in undertaking similar evaluations;
    • Extensive experience employing both qualitative and quantitative data-collection methods, including participatory evaluation techniques;
    • Programmatic experience in development programmes.
  • Past Performance: Provide one past performance example of work performed that is similar to the work proposed in this RFP
  • Provide a cost proposal for the total fixed amount. The fixed-price proposal should include a fixed price for each deliverable described in the scope of work;
  • Budgets should include travel and accommodation expenses. The currency should be in South African Rands;
  • Cost proposals should indicate the inclusion/exclusion of any applicable VAT;
  • TVEP cannot honor exchange rates used in a budget’s creation; payments will be made according to the exchange rate at the time of payment.
  • Price/Cost Proposal. Respondents will submit fixed-price proposals electronically, with sufficient detail to allow evaluation of elements of costs proposed.

Proposed Timeframe and Deliverables

Following is a timeline of the proposed evaluation process:

Key Dates Deliverables
15th January 2014 Review and refine evaluation questions, approach, methodology and tools; Finalise evaluation protocols and deliver comprehensive proposal
4th - 6th February 2014
7th - 28th February 2014
 
Onsite data collection Data analysis
7th March 2014 Preliminary findings presented to TVEP (oral and brief written report)
24th March 2014 Draft evaluation report due
14th April 2014 Final evaluation report due.

 
RFP Questions and Response Information  

Questions regarding this RFP must be submitted by email to thandi@tvep.org.za no later than 10th January 2014 by 12h00 South Africa time. Please include the RFP number in the subject line of your email. Answers will be posted on Monday, 13th January 2014. All responses to this RFP must be received no later than 16h00 South Africa time on 15th January 2014.

Proposal documents should be submitted via email to thandi@tvep.org.za in WORD (for technical narrative and budget narrative), Excel (for budget, include formulas) OR PDF.

For more about TVEP, refer to www.tvep.org.za.
                                                            

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