Pact South Africa: Administrative Officer - MER & Capacity Buildling

Pact South Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 24 March, 2014
Opportunity type: 

Pact is an international non-governmental organisation (NGO) operating in 59 countries. Pact's mission is to build empowered communities, governments and private institutions that give people an opportunity for a better life. Programmes focus on governance, health, economic development and natural resource management.

Pact South Africas seeks to appoint an Administrative Officer for its USAID-Funded Capacity Development Project, based in Pretoria.

Minimum Duties and Responsibilities:

The Administrative Officer will support the MER Director and Capacity Building Director and their teams by carrying out the following functions but not limited to:

  • Assist with organising logistics for training events, workshops and meetings as well as assist with note taking and development of event reports;
  • Develop and maintain integrated travel, site visits, and meetings schedule for programme staff and consultants;
  • Manage logistical arrangements and preparation of required documentation for travel and accommodation for the staff;
  • Assist in production and maintenance of high quality programme documents, e.g. work plans, minutes of meetings, training reports etc.;
  • Assist in tracking work plan activities and deliverables, and keeping staff updated on teams’ progress each month;
  • Assist with correspondence and other communication among programme staff and stakeholders;
  • Develop and maintain filing (electronic and hard copy files) and tracking systems, contacts lists, and resource library;
  • Assist in topical research using internet and other available resources.

Qualifications and Key Skills:

  • Minimum of 3 years’ experience in an Admin and Data Management role;
  • Experience in organising large meetings and training events;
  • Completed Grade 12 and a Tertiary Qualification in Office Administration or relevant qualification will be an advantage;
  • High level Computer Literacy in Microsoft Word, Excel, PowerPoint, Outlook and Publisher, Internet and Typing;
  • Full command of English;
  • Have experience in developing written event / activity reports in English;
  • Analytic skills and ability to process information from a wide variety of issues and for a variety of audience;
  • Experience working in an NGO environment especially USAID Funded;
  • High energy, self-motivated, independent worker who is highly organised, results oriented and deadline driven;
  • Should be in possession of a valid South African driver’s licence.

The successful candidate must be a South African national and be a resident in Pretoria.
Only applicants possessing the prescribed minimum qualifications are invited to submit their electronic CV and application letter with a subject line “MERL & Capacity Building Admin Officer” at by no later than 16h00 on Monday, 24 March 2014.

Only short listed candidates will be contacted.

For more about Pact South Africa, refer to‎.

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