Oxfam Italia: Project Officer

Oxfam Italia
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 22 August, 2012
Opportunity type: 

Oxfam Italia, which became part of Oxfam international confederation in 2010, builds upon its previous work as Ucodep, an Italian non-governmental organisation committed with passion and professionalism, since over 30 years, to improve the living conditions of thousands of poor people in the world, to give them the power to shape their future, to control and direct their own life and to exercise their rights.

Oxfam is the fourth NGOs coalition in the world specialised in humanitarian aid and development projects. It is composed by 14 organisations of different countries cooperating with 3 000 local partners in over 99 countries to identify lasting solutions to poverty and injustice. Oxfam Italia works with members of Oxfam international confederation, contributing to assure sustainable tools for living, the rights to water, to health and to instruction, the respect of human rights in humanitarian crises, the right to participation, to be heard and solidarity.

Oxfam Italia seeks to appoint a Project Officer, based in East London, Eastern Cape – South Africa.

The project “Integrated action for a sustainable community empowerment process in the informal settlements of Buffalo City Municipality” (9552/OXFAM/ZAF) is financed by the Italian Ministry of Foreign Affairs and has a three years duration.

The project aims at improving the living conditions of the informal settlements population in Buffalo City Metropolitan Municipality (BCMM) through and integrated approach that will target women and children affected by violence and HIV/AIDS.

The intervention will be located in three wards:

  • Rural area Tsalumnqa (ward no. 32) where a new school and community centre will be built;
  • Rural area Newlands (ward no. 26), where the following schools will be rehabilitated “Nombasa”, “Nomzamo”, “Nonceba”, "Msobomvu";
  • Urban area Vergenoeg (ward no. 11), where the school "Inkazimlo" will be rehabilitated.

The overall objective of the project is:

  • Contributing to improve the health, nutritional, social and economic conditions of South African marginalised population.

The specific objective of the project is:

  • Contributing to a sustainable improvement of health, nutritional, social and economic conditions of HIV/AIDS affected children and their families in ward n. 11, 26, 32 in rural and urban areas around East London in South Africa.

OIT is in charge of managing the action in South Africa. OIT will be assisted in the implementation of the action by the Italian associated NGO Centro Mondialità Sviluppo Recisproco (CMSR), and by the following South African partners: BCMM, Small Project Foundation (SPF) and the Loaves and Fishes Network (LAFN).

Scope of Work

Within the context of the abovementioned Project, the assigned work consists in assisting the Project Manager, based in Pretoria, with the implementation of the project. S/he will directly report to the Associate Country Director, based in East London.


Main Terms of References

The Project Officer will assist the PM in:

  • Coordinating the implementation of the mentioned project;
  • Planning and scheduling project timelines and milestones using appropriate tools;
  • Monitoring that all the activities of the project will be implemented according to the approved Project
  • Proposal and work plan;
  • Planning the monthly activities and, if necessary, reschedule the timing and the contents of the activities in order to achieve the expected results of the project;
  • Drafting progress reports in compliance with the internal monitoring procedures of OIT and the donors;
  • Establishing and implement a MEL system based on the Project’s Logical Framework (LF);
  • Liaising with identified key stakeholders of the project to ensure their involvement on an on-going basis;
  • Keeping communication among the Italian and South African partners so as to facilitate the contacts between them;
  • Assuring that all the inputs provided by the Project Partners and the identified stakeholders are taken into consideration;
  • Managing all of the administrative aspects of the project according to the internal procedures and the criteria of the Donor;
  • Assuring a work team approach and a constant and full involvement of the local communities in the implementation of the activities;
  • Managing the logistics of the Project and help in preparation of all project related meetings and events, including the procurement of goods and services and the coordination of the services providers;
  • Maintaining and updating project’s archive and other project materials for dissemination to different target audience;
  • Assisting external Monitoring and Evaluation teams during their mission;
  • Perform other duties as may be assigned. This position may require some travelling.


  • Minimum of three years experience of project management related activities in the public or private sector;
  • Proven experience in logistics and organization of training workshops;
  • Excellent knowledge and understanding of result-based management (RBM) and Logical Framework (LF) approach;
  • Good knowledge and direct experience with South Africa Local Government institutions.
  • Computer skills: Proficiency in current office software applications and ability to operate e-mail/Internet systems.
  • Language: Excellent command in written and spoken English and isiXhosa;
  • Flexible and able to work in a demanding, fast-paced work environment;
  • Possess excellent communication skills (be capable of writing drafts of memos and other written communications);
  • Excellent time management and attention to details;
  • Ability to manage relationships (working in teams, communicating information and ideas, conflict and self-management);
  • Capable of managing multiple responsibilities and demands;
  • Strong Problem Solving capacity;
  • Ability to work in team and in multicultural environments;
  • Valid driver’s licence.

Competences to be developed within the position or, if already possessed, will constitute further

  • University degree in social sciences, project management, development studies or related fields;
  • Experience in managing projects funded by the Italian Ministry of Foreign Affairs (MAE) preferably and/or the European Union (EU);
  • Experience in infrastructural projects;
  • Basic knowledge of Italian;
  • Working experience in NGOs (Section 21).

Starting date:  1 September 2012.

Salary: Approximately R18 000 gross per month. The position does not foresee any benefits, in addition to said remuneration. The exact salary will be defined based upon the candidate’s profile in agreement with Oxfam Italia’s internal salary scale.

To apply, submit a CV, contact details of three professional referees and motivation letter to riccardo.riccardi@oxfamitalia.org with “Selection Project Officer MAE_East London Name Surname” in the subject line.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

Method of selection

The CVs received will be pre-selected according to their coherence with the required profile. The candidates shortlisted will be called in for selection tests starting from the day immediately after the deadline for the submission of CVs.

Only short-listed candidates will be contacted based upon the documents sent.

The selection process will be based upon written tests and individual interviews that will take place by no later than 31 August 2012.

Travel and participation costs to the selection test and interview are on account of the candidates.

Only the candidates whose profiles fit the requested criteria will be taken into consideration. We kindly ask those candidates who don’t fit the criteria to refrain from sending their application.

For more about Oxfam Italia, refer to www.oxfamitalia.org.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.


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