NIHSS: Executive Personal Assistant

The National Institute for the Humanities and Social Sciences (NIHSS)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 18 March, 2015
Opportunity type: 
Employment
The National Institute for the Humanities and Social Sciences (NIHSS)
wishes to make the following appointment:
 
Executive Personal Assistant
Ref: 2015001/03
An all-inclusive remuneration scale package of R270, 804 – 327,126 per annum.
 
Requirements: Grade 12. Three year Office Administration Diploma or relevant Degree in Administration, Communications, or similar. 3-5 years experience as Personal Assistant working with CEO/Executives. A Valid driver’s license.
 
Job purpose: To provide professional secretarial and administrative support to the CEO and ensure day-to-day operational of the office. 

Duties:  Provide office management and research support to the CEO. Provide an advanced clerical support services to the CEO. Initiate, establish, implement, maintain and monitor administration systems and procedures within the CEO’s office.  Manages the diary of CEO. Provide logistical support to the CEO. Coordinate and provide secretarial support to the CEO.  Prioritise correspondence (emails, letters, memoranda) and present to CEO each day for approval and signature. Create and maintain a filling filing system (paper & electronic). Liaises with travel agencies to make travel arrangements. Prepare overseas travel and itinerary. Collects and/or co-ordinate information for Senior Management as required. 

Skills: Must have relevant knowledge applicable prescripts/policies and procedures to ensure efficient and effective support to Senior Management. Remain abreast with the procedures and process that apply in the office of the CEO. Excellent verbal and written communication skills.

Applications: Applicants must send a detailed Curriculum Vitae, certified copies of qualifications, certificates, driver’s license and Identity Document. Applicants with foreign qualifications must submit a SAQA evaluation report of the qualification. Non-SA citizens must attach a certified copy of proof of residence in South Africa. Applicants must also provide the full names, email addresses and telephone numbers of at least 3 referees.

If you have not been contacted for an interview within 2 months of the closing date, please assume that your application was unsuccessful.
 
Please forward your application (one file), quoting the reference number, to: Mrs Ayanda Zwane, 1st floor, Block B, Empire Park, 55 Empire Road, Parktown, 2193. Or via email: info@nihss.ac.za
 
Closing date: 18 March 2015   
 
Enquiries: Mrs Ayanda Zwane, tel. (011) 482 3060
 
Application will not be considered after the closing date.

Location: 
South Africa

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