Logistics and Administrative Assistant Vacancy

Swiss Agency for Development and Cooperation
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 25 May, 2012
Opportunity type: 
Employment

Our client, The Swiss Agency for Development and Cooperation (SDC), based in Brooklyn, Pretoria requires an experienced and dynamic Logistics and Administrative Assistant.

SDC is committed to equal opportunities in employment.

Scope of work

Logistics

  1. Monitor the condition of equipment and liaise with the service providers to ensure timely maintenance, servicing and repairs
  2. Organize meetings, workshops and conferences
  3. Booking of flights, shuttle services for colleagues and visitors
  4. Establish visitor’s programs
  5. Management of office vehicles, ensure their proper maintenance, servicing and repairs
  6. Collection and delivery of documents from other organisations
  7. Manage and control of stationary and office supplies
  8. Responsible for the asset lists
  9. Arrange meetings

Administration

  1. Prepare visa requests
  2. Prepare petrol and VAT claims
  3. Deal with registration of Ex-pats with Swiss Embassy
  4. Any other duties as may be assigned by the Management

Skills and experience

  • Secondary school at Grade 12 level
  • Plus more than 5 years admin working experience
  • Excellent computer literacy (MS Word, Excel, Outlook, Powerpoint)
  • Valid driver’s licence and driving experience essential

Personal attributes

  • Excellent organizational and time management skills
  • Good planning ability
  • Strong communication skills (written and oral) in English
  • Creative and results-oriented problem-solver
  • Ability to work as a team player as well as independently with minimum supervision
  • Ability to work effectively in a multi-ethnic and multi-cultural environment

Applications:
Interested candidates should please submit a CV and comprehensive motivation letter stating why you believe you are a suitable candidate to olivia@actionappointments.co.za

Please also submit a completed bio summary form which you can download from the top of the Vacancies page at www.actionappointments.co.za Closing date for applications is Friday 25th May 2012, but candidates are encouraged to submit their applications as soon as possible.

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