Joint Aid Management: Technical Manager

The Joint Aid Management (JAM) is a humanitarian nonprofit organisation that works to empower Africans to create better lives for themselves.

JAM seeks to appoint a Technical Manager, based in based in Honeydew, Johannesburg.

The person will provide overall technical guidance and direction to the Head Quarters (HQ) and the field workshop team. S/he will manage the HQ’s fleet, warehouses and diesel tank.

Responsibilities:

Indicators  
                                                                                                                                                           
Workshop management (10%)

• Manage all HQ workshop activities and staff;
• Obtain all quotes for major repairs and arrange outsourcing of major repairs when necessary;
• Able to do or supervise on minor mechanical repairs;
• Control and accountable for all tools and equipment in workshops;
• Ensure correct level of spare-parts are kept on base;
• Procure spare parts based in requirements;
• Spares are checked on arrival and allocated to countries;
• Reconciling spares ordered against received;
• Arranging deliveries of spares to various countries and export process;
• Police clearances and export process for vehicles to countries;
• Ensure that vehicles are tested after repairs.

Fleet management (10%)

• Management of all logistics drivers;
• Develop a service and maintenance plan for all fleet vehicles including the forklift;
• Develop and implement an inspection check list for all fleet vehicles;
• Ensure that all vehicles are licensed and have COF;
• Ensure that PO’s are raised using correct budget codes;
• Ensure that all drivers are properly trained and licensed;
• Provide regular driver training and testing at HQ;
• Supervise fuel bowser stock, control and issue of stock, fuel level reporting and ordering;
• Ensure that the forklift driver is properly trained and licensed;
• Manage and monitor tracking system daily;
• Ensure vehicle tracking reports are up-to-date;
• Communicate and investigate any vehicle tracking results with Logistic Managers in field.

Technical support to field operations

• Working with Country fleet manager in procuring spare parts and equipment required;
• Coordinate and manage driver training in field projects.

Insurance (5%)

• Ensure that all JAM vehicles are covered by insurance, either internal or external insurance;
• Ensure that accidents procedures are followed and accident report forms are filled in correctly;
• Investigate accidents, submit claims and follow up on payouts;
• Ensure that all insurance admin is done.

Warehousing & storage management (10%)

• Ensure stock is counted monthly and stock cards are up to date and correct;
• Ensure stock that is issued by following the correct process;
• Ensure systems are up-to-date with the actual stock in warehouses and containers;
• Manage bond-stores and activities on Base;
• Manage container yard and all storage.

Reporting – accurate, timely and relevant (10%)

• Ensure that vehicle monthly reports from countries are received and consolidated on time and accurately;
• Repairs and Fleet maintenance;
• Monthly warehousing and storages reports to VP Logistics;
• Weekly vehicle reporting to VP Logistics.

General (10%)

• Preparation of trip budgets;
• Ensure that all areas of responsibility meet Health and Safety regulations and guidelines;
• Develop, maintain and implement departmental policies and procedures;
• Ensure compliance to departmental policies and procedures;
• Ensure compliance to Organizational policies and procedures.

Requirements:

• Matric exemption;
• Minimum of 10 years plus in a managerial role - managing warehouses, workshops and fleet:
• Experience in health and safety preferable;
• Knowledge of procurement and import export;
• Experience working in procurement of vehicle spares will be an advantage;
• Fluency in English is essential. Knowledge of Portuguese is preferable and any of the other South African 11 languages will be an advantage;
• Sound Technical knowledge of motorbikes, cars, trucks and 4x4;
• Sound knowledge of the Road Traffic Act;
• Intermediate skills in Microsoft Office;
• Willingness to travel to the field operations at least 60% of the time;
• Valid driver’s licence is essential. A code 10/14 licence will be an advantage.

Limits of authority: As per managerial authority limits in the strategy document.

Salary: R23 000 per month, negotiable will be offered.

To apply, submit a CV and motivation letter to grace.selolo@jamint.com.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

Only shortlisted candidates will be contacted.

For more about the Joint Aid Management, refer to www2.jamint.com.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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Follow and support the 2012 SANGONeT "No Pain No Gain" fundraising and awareness-raising campaign. Refer to www.ngopulse.org/npng for more information.