Hand in Hand Southern Africa: Training Coordinator

Friday, August 17, 2012 - 05:28
Hand In Hand Southern Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, August 31, 2012
Opportunity type: 
Hand in Hand Southern Africa (HiHSA) is a section 21 company with a vision of reducing poverty through job creation. HiHSA implements a unique Self Help Group (SHG) model to enable beneficiaries to start, run and grow their income generating activities into sustainable enterprises that create jobs.

HIHSA seeks to appoint a Training Coordinator, based in Johannesburg.

The person will report to the CEO.


Organising internal training programmes
  • Search for internal and external training suppliers;
  • Contact trainer and line managers to determine the location, time, facilities and training;
  • Make training program, submit for approval and sent to all offices concerns;
  • Directly organize and monitor training for junior staff;
  • Review list of participants, distribute training material, support trainer in training;
  • Make training list for employees to sign and take back training documents;
  • Prepare all training tools;
  • Other work to fulfill training programme.
Organising external training programmes
  • Contact with the outside for the programmes;
  • Make external training program and submit to manager for approval;
  • Prepare procedures for employees and managers who are appointed for training;
  • Get the training document, certificates and photos for filling.
Developing training materials for HIH
  • Contact line managers/supervisors to build up schedule for training materials;
  • Make draft of training documents;
  • Send draft training documents to assigned manager for review and approval;
  • Manage training materials in line with regulations;
  • Distribute photos and manage training materials as regulation of procedures to control documents;
  • Back up and check training materials periodically.
Managing HIH training records
  • Record training plan and training programme;
  • Record list of trained personnel;
  • Record results of evaluation and training;
  • Keep records of training specialists and training suppliers;
  • Archive records of training, course content, the training, number of trainees, results feedback etc.
Other functions
  • Providing constant progress report on training projects;
  • Develop and monitor program assessments within the relevant stakeholders;
  • Assess local needs on a regular basis and design relevant programs to address needs as per assessments;
  • Participate in fund raising initiatives;
  • Responsible for capacity building and monitoring within HIH;
  • Responsible for ensuring training venues, equipment, catering arrangements and other requirements are booked up or cancelled in advance;
  • Allocating staff to group when repeated training sessions are to be conducted;
  • Keeping training records and files up to date;
  • Producing monthly training reports;
  • Arranging induction program for new employees;
  • Providing training admin tasks not covered above;
  • Providing general admin assistance and support for managers and trainers.
  • Degree in Bsoc Science or Bachelor’s degree in training and development;
  • Postgraduate qualification in development studies will be an added advantage or industrial  psychology;
  • Minimum of three years experience of training coordination or training environment in a medium sized or bigger company;
  • Experience with training poor communities or other communities;
  • Experience with adult basic education training;
  • Train the trainer experience;
  • Minimum one year of facilitation, course delivery or other public speaking to groups of all sizes;
  • Experience in coordinating training projects inter/independently;
  • Proven track record in dealing with various stakeholders successfully at different levels;
  • Experience and exposure in successfully dealing with teams in a supervisory or leadership role;
  • Valid code 08 driver’s licence;
  • Willingness to travel and attend/organise and manage company and industry functions.
Business skills:

Excellent communication (verbal and written), presentation skills, knowledge and philosophies of of adult education, problem solving, sound judgment, proactive thinker, innovative, customer relations management, excellent interpersonal skills, good negotiation skills , goal orientated, strong PC skills including proficiency in , Excel, Word & Power Point software, organizational and planning capabilities, demonstrate ability to work under pressure, good administrative skills (attention to detail), ability to handle multiple priorities and complete tasks/ projects in accordance with stated deadlines, good training material development skills, knowledge of relevant Acts and experience with working with SETAs.

Personal characteristics:

Ambitious Innovative, motivated. Analytical skills and ability to work in a team. Assertive and versatile with sound emotional stability. Strong organizing and planning ability. Integrity. Self-starter, committed, good time management.


Ability to travel to all branch locations, Self-motivated, professionalism in appearance and attitude a must.

To apply, submit a CV and motivation letter to info@handinhandsa.org.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

Enquiries: Tel: 011 463 4500.

For more about the Hand in Hand Southern Africa, refer to www.handinhandsa.org.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.


Secure your place in the 25th anniversary edition of the Prodder NGO Directory which will be released on 24 October 2012. Refer to www.prodder.org.za for more information.