Cape Town Refugee Centre: Administrator - PE

Cape Town Refugee Centre
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 19 March, 2014
Opportunity type: 
Employment

The Cape Town Refugee Centre was established in 1994. In light of Nelson Mandela’s release from prison, many of the South African exiles whom had gone to Angola and Zimbabwe during Apartheid began to return 'home'. A large number of Angolans flooded into South Africa during this same period of time (1992-1996) in order to escape the Angolan Civil War. Both displaced groups were assisted by the Cape Town Refugee Centre, though aid then was primarily material: food, rent, and clothing. The continued occurrence of political conflicts across sub-Saharan Africa (such as those of the DRC, Rwanda, Burundi, and Somalia) has displaced yet more individuals into South Africa, and resultantly the Cape Town Refugee Centre has extended assistance over the past 1.5 decades to an entire range of asylum populations The Cape Town Refugee Centre is a humanitarian organisation established with the aim of devising ways to address problems facing the growing number of refugees and asylum seekers in the Western Cape. Organisations such as the Red Cross Society of South Africa, the Trauma Centre, Catholic Welfare and Development, Catholic Justice and Peace, the Salesians and others, as well as representatives of refugees and asylum seekers and a number of concerned local individuals also played an important role in the development of the Centre.

The Cape Town Refugee Centre seeks to appoint a Administrator,  based in Port Elizabeth.

The Administrator will work on a part-time basis three days per week.

The Administrator is responsible for maintaining day to day financial, accounting, and administrative services in order to meet donor / funder requirements and support of CTRC operations. The Administrator is responsible for assisting with the preparation of the organisation’s financial accounting, see to the upkeep of company property; and perform many ad hoc office tasks ensuring the organisation runs smoothly.

Requirements:

  • Diploma in business / office administration or any similar field
  • Two-three years’ experiences in an administration function within an organisation;
  • One - two years finance administration experience;
  • Prior working experience within a NPO;
  • Knowledge and experience of office equipment management;
  • Computer literate, including mid-level Microsoft Excel capabilities;
  • Valid code 8 drivers licence.

Responsibilities:

Administrative Services and Controls

  • Assist with administrative services within the Finance Department;
  • Manage the filing, storage and security of financial documents;
  • Respond to inquiries regarding beneficiary payments;
  • Manage the repair and maintenance of computer and office equipment;
  • Manage the repair and maintenance of CTRC vehicles;
  • Negotiating with applicable suppliers and service providers;
  • Managing inventory;
  • Coordinate and ensure insurance coverage’s of equipment.

M & E Financial Reporting

  • Prepare and submit weekly NFI and Food vouchers collection lists for authorisation;
  • Compile and submit monthly NFI and Food vouchers assistance received datasheets to Director;
  • Provide ad hoc advice to other staff on the basics of Microsoft Excel.

Manage Accounts Payable

  • Oversee accounts payable system in order to ensure complete and accurate records of all moneys paid;
  • Ensure the safeguarding of all donor / funder programme funds, including compliance with open, fair and transparent procurement;
  • Verify, code and reconcile payment documentation;
  • Reconcile the payment receipts and supporting documentation to monthly cashbook;
  • Maintain and manage filing system for audit and verification of financial payment transactions.

Purchasing

  • Assist with the purchasing of equipment, furniture and stationery as required according to budget allocation;
  • Research availability of required equipment  /service;
  • Organise quotes and present to Finance Manager;
  • Coordinate order, delivery and distribution of equipment / services;
  • Oversee the ordering, collection/delivery, and monitoring of NFI;
  • Oversee the ordering, purchase, and monitoring of Food vouchers;
  • Coordinate and manage Self Reliance business client purchases, deliveries and respond to client inquiries

Vehicle Management

  • Oversee general maintenance of the vehicle
  • Management of vehicle logbooks and ensure that all trips are recorded;
  • Manage and ensure payment of traffic fines by the relevant employee / driver;
  • Manage Vehicle permits and ensure that vehicles are licenced.

To apply, submit a CV with three contactable references to info@ctrc.co.za

Please quote the source of this advertisement in your application - NGO Pulse Portal.

If you have not been contacted within two weeks after closing date, consider your application

Please quote the source of this advertisement in your application - NGO Pulse Portal.

For more about Cape Town Refugee Centre, refer to www.ctrc.co.za/mc/home.html.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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Location: 
Port Elizabeth

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