Isibani: Appointment of a Printing Company

Isibani Development Partners
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 24 September, 2021
Opportunity type: 
Call for proposals

REQUEST FOR QUOTATIONS (RFQ)
FOR APPOINTMENT OF A PRINTING COMPANY TO PRINT AND DELIVER DR-TB STATIONERY TO ISIBANI DEVELOPMENT PARTNERS (ISI2021-DR-TB STATIONERY PRINTING SERVICES)

BACKGROUND:

Isibani Development Partners is a South African-registered Non-Governmental Organization (NGO), launched in 2011 to become a leading local technical assistance provider, systems strengthening and grants manager for health and social service in Southern Africa. Our programs focus on Human Immunodeficiency Virus (HIV), Tuberculosis (TB), Non-Communicable diseases and capacity development for community-based organization and government departments. Isibani Development Partners is one of the three Sub-Recipients of the National Department of Health (NDoH) appointed to implement Global Fund TB/HIV programmes from the 1st of April 2019 to 31st March 2022. On behalf of the NDOH- Global Fund (GF) Unit, Isibani is inviting service providers to submit quotations for printing services as per specifications below:

No. Name of the Register Printing Specifications Quantity Unit Price Total Price
1. DR-TB Paediatric folder   Cover:160 GSM tokai white
Full colour both sides
Text: 36 pages
Printed full colour throughout
80 bond white
Saddled stitched
3,000    
2. DR-TB Adult folder
 
Cover: Full colour one side
250 GSM matt
Matt varnish one side
Text: 80 GSM bond white
Full colour throughout
 52 pages
Saddled stitched
10,000    
3. DR-TB Register Cover: Printed full colour both sides
350 GSM magno matt
Matt laminated both sides
Text: 80 GSM bond white
Printed black throughout
28 pages
Size: 594mm x 210mm
Score and fold to 297mm x210mm
Saddled stitched
 
1,000    
4. A4 Patient hand-held card:
 
Printed black both sides
240 GSM eltora white
Score and fold to DL
13,000    
  Total Bid Price Excluding
 VAT
 
 
 
 
  VAT Amount  
  Total Bid Price Inclusive of VAT.  

 

Delivery Address:
Isibani Development Partners
Kutlwanong Democracy Centre
257 Visagie Street
Pretoria
0001
 
TIMELINES

Printing and delivery of the DR-TB Stationery to the identified address above should be completed within 21 working days of order placement.

MANDATORY REQUIREMENTS:

  • Declaration of Interest SBD4. https://etenders.treasury.gov.za/content/tender-documents
  • Declaration of Bidder’s past Supply Chain Management Practices SBD9. https://etenders.treasury.gov.za/content/tender-documents
    • B-BBEE Status Level 1 or 2 valid certificate (where preference points are claimed) (Certified Copy).
    • Certified copy of registration certificate with CIPC or proof of ownership/ shareholding.
    • The service provider must submit a Valid Tax Clearance Certificate (tax pin) and confirmation of Value Added Tax (VAT).
    • Stamped Bank Confirmation Letter.
  • The supplier must submit a company profile of the entity which includes but is not limited to the following:
    • Name, structure, and strategies,
    • Names and identity numbers of all directors, chief operating officers,
    • Business: products and/or services which the entity is trading,
    • Risk management strategy to mitigate against any risk that might arise for the duration of the contract.

A service provider that does not meet the above mandatory requirements will be automatically disqualified.
 
BID EVALUATION CRITERIA:

  Criterion Weighting
1 Company profile including previous experience with similar projects 30%
2 Work plan/Schedule detailing how the printing and distribution of stationery will be completed 50%
3 Three (3) contactable reference letters (not older than 12 months) 20%

Financial Evaluation:

This will be evaluated through Pricing and Broad-Based Black Economic Empowerment (BBBEE). 
The 80/20 preference points system will apply, and bidders are required to submit a BEE certificate/affidavit.

TERMS AND CONDITIONS FOR BIDDING:

  1. Isibani reserves the right to not make an award; to award multiple bidders and may procure the services, either in whole or in part, from anyone of the appointed bidders. 
  2. The bidder must ensure the correctness and validity of the quote. All price(s) and quantities quoted are at the bidder’s risk. The prices quoted shall be “firm prices” and shall remain valid for the period of 60 days. Non-firm prices (including rates of foreign exchange variations) will not be accepted.
  3. Isibani reserves the right to conduct supplier due diligence prior to final award or at any time during the contract period.
  4. Isibani reserves the right to award according to the most economical service option submitted. And will under no obligation accept the lowest or any quote.
  5. Isibani reserves the right to stop the contract partly or, temporarily or indefinitely, in which event neither claim nor liability whatsoever shall lie against the contractor due to non-compliance, non-performance, by the supplier.
  6. Isibani reserves the right to conduct price negotiations, where deemed necessary.
  7. Soft copies for printing will only be shared with the winning bidders.

SUBMISSION PROCEDURES AND CLOSING DATE:

All bid documents that address the requirements must be emailed to rfp@isibani.org.za by 24 September 2021 at 16h00 South African time. Subject line states “Application for Printing Services: Bid Number: ISI2021-DR-TB Stationery Printing Services. Late submissions will not be considered, and only selected applicants will be contacted and/or advised of the outcome.

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