IRD SA NPC
Organization: IRD SA NPC
Job Title: Grant Accountant
Employment Type: Fixed term contract
Reports to: Finance and Administration Manager
Interactive Research and Development South Africa (IRD SA NPC) is a South African Section 21 not-for-profit entity and an affiliate of Interactive Research and Development Global (IRD Global), and has fully operational offices in Johannesburg, Pretoria (Gauteng) and in Durban (KwaZulu-Natal).
Project Name: CDC-South Africa Optimizing Performance by Improving Quality (OPIQ)
The project is in the second year of a five-year cooperative agreement with CDC-South Africa, working in KwaZulu-Natal and Eastern Cape, with funding from the US President’s Emergency Plan for AIDS Relief (PEPFAR). Interactive Research and Development South Africa (IRD SA), University of California, San Francisco- Global Health Sciences (UCSF- GHS) and HEALTHQUAL bring complementary expertise to the consortium. GHS brings expertise in data visualization, informatics, and expertise in implementation science as it relates to the harvesting and standardizing of best practices for change interventions. HEALTHQUAL provides expertise and rich experience designing and implementing improvement collaboratives, national and sub-national learning networks; QI coaching mentorship, QI coach curriculum development and adaptation; QI knowledge management; and the development of change packages. IRD SA has extensive expertise designing, leading, and implementing site level QI activities in South Africa at the district and facility level; a rich network of contacts at PEPFAR partners, DOH and other NGOs; and on the ground experience implementing public health initiatives in collaboration with national and sub-national DOH
Main purpose of the job
Working closely with the Finance and Administration Manager this post will focus heavily on budgeting, compliance, and reporting and variance analysis functions. This position is responsible for assisting with the management of grant activities, including tracking and reporting, providing effective financial, accounting, and reporting support services, aligned to CDC-South Africa Optimizing Performance by Improving Quality (OPIQ) Project Management Offices and other key stakeholders
Job Duties and Responsibilities:
- Performs grant-related post award functions, including budget and expense analysis, periodic invoicing, financial reporting, and budget modifications
- Monitoring of spending levels for grant funding to ensure appropriate use of funds and that funding levels are not exceeded, and expenditures are in compliance with CDC (OPIQ) and IRD SA NPC policies and procedures
- Provide timeous advice on the development/maintaining of financial and procurement internal control systems
- Ensure compliance with IRD SA NPC policies and Grant Fund rules and regulations prior to processing for payments
- Identify and recommend cost savings initiatives for program activities and the organization
- Prepare internal monthly financial reports for submission to the Finance and Administration Manager
- Prepares internal grant financial reporting to programs for expenditure projections.
- Prepares grant-related journal entries and subsidiary ledger transactions.
- Perform weekly bank reconciliations
- Responsible for payroll grant allocation analysis and reconciliation
- Month-end and year-end processing in coordination with the Finance and Administration Manager
- Analyze and explain budget variances and propose possible solutions to Finance and Administration manager
- Review and monitor subcontracts/Consultants related to CDC (OPIQ)Project
- Financial liaison for associated program reviews and audits.
- Ensure that CDC(OPIQ) disbursement and contract files are always audit ready, including the preparation of the Fund Accountability Statements (FAS) for the review and approval by Finance and Administration Manager
- Assists in grant close-out process
- Build and maintain authentic relationships with all stakeholders ensuring that all interactions are professional
- Effectively manage work processes in order to maintain high levels of productivity
- Effective self- management
Required minimum education and training:
- BCom Accounting or equivalent
- Knowledge and demonstrated experience in Advanced Excel, Word and Ms. Office skills, QuickBooks accounting software.
Required minimum work experience:
- Minimum 5 years’ experience in finance or donor funded environment
- Experience working in a donor funded organization preferably CDC
- Financial reporting experience, knowledge of federal grants and regulations, grants accounting, and budget oversight preferred.
- Ability to work under pressure
- Strong analytical, presentation and problem-solving skills.
- Excellent communication skills (both written and oral)
- Ability to establish and maintain effective working relationships with key stakeholders Able to work independently and work as part of a multi-disciplinary team
- Strong procurement background and experience would be an added advantage
- Self- motivated
Interested candidates are welcome to apply, please provide two (2) current, relevant employment references. Submit a brief CV and supporting documents, indicating the job title in your cover letter and subject line on email to Lee-Anne Ogle: Human Resources Dept. @ fax +27 (0) 865722820 or e-mail firstname.lastname@example.org
Closing date for applications: Friday, 26th February 2021
If you do not hear from us within 2 weeks of closing date, kindly regard your application as unsuccessful.
IRD SA is an equal opportunity employer