AFSA: End Term Evaluation Year 2 of the Small Projects and Support Fund (SPSF)

AIDS Foundation of South Africa (‘AFSA’)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Tuesday, 19 January, 2021
Opportunity type: 
Call for proposals

REFERENCE NUMBER: BRE02REQ00144

Background

The Small Project and Support Fund (SPSF) is a project funded by Bread for the World (BfdW) to support small local initiatives that are made up of committed and dedicated people who may belong to any of these structures: self-help groups, community based organisations (CBO’s), faith based organisations (FBO’s) or smaller non-governmental organisations (NGO’s) or small local networks and their members working within their vicinity and context to improve the lives of the marginalised. The BfdW partner organisation: AIDS Foundation of South Africa (‘AFSA’) is the administrative partner and manages the programme autonomously based on criteria which have been mutually agreed with BfdW. Funding to the local initiative is channeled through AFSA.
 
AFSA SPSF team compromises of Programme Manager, Programme Coordinator, Project Officer, Accountant and Finance Officer who are responsible for the coordination of the implementation of the SPSF. This team and BfdW will review the draft report received from the consultant(s) and provide feedback in order to draw final report and conclude the evaluation. AFSA implemented the project between April 2020 and March 2021 through grant received from BfdW in partnership with 6 initiatives that were spread over the 3 geographical provinces (2 provinces because of the lockdown restrictions).

The SPSF project aims to empower communities to act and participate in their own development through actions that are designed, implemented and owned by the communities themselves. It targets grass-root initiatives that are known in their communities; at least 25% of the funded initiatives should be female led so as to address gender inequalities and drive female empowerment. The SPSF runs for 3 years; however, the maximum duration for each supported project or activity will be 1 year.

An independent body called the Approvals committee was established at the start of the programme to assess and review all received applications. Their recommendations guided the approval and non-approval of the initiatives in terms of awarding of funding.

The SPSF is made up of two components each to be implemented annually. This mid-term evaluation is for component 1.

Component 1:

Focuses on supporting a maximum number of 10 small projects in Kwa Zulu Natal, Mpumalanga, and Eastern Cape in each year. The maximum grant amount per project under component 1 is 150.000 ZAR. There are no thematic focus areas.

Objectives of the SPSF:

  • To support the sub recipients to successfully implement their self-initiated development ideas and projects.
  • To build the capacity of the sub recipients to gain competence and experience in implementing their self-initiated products.
  • To equip the sub recipients with networking skills in order for them to be able to network with other actors in the field.

Call for Proposals:

AFSA is calling for proposals from consultant(s) to conduct a mid-term evaluation of the SPSF-Ukusekela Programme in the three provinces where the programme is implemented namely Kwa Zulu Natal (4) and Eastern Cape (2). This mid-term evaluation will cover year 2 of the SPSF. The final evaluation will be conducted in 2022 for the entire 3 year programme.

Scope and methods of the work

It is expected that the evaluation will:

  • Assess the outcomes, effectiveness, efficiency and relevance of the project from April 2020 to March 2021.
  • Assess whether the supported initiatives achieved their project objectives, and if not why not. It will also seek to assess whether AFSA is on track with the project with regards to the roll out of year 1 as it in the process of being finalized.
  • Identify key successes of the implemented activities as well as key challenges that were encountered by the initiatives during the implementation of the programme.
  • Determine whether there were additional outputs or outcomes which were unspecified.
  • Identify whether there are potential linkages or networks which could be drawn upon to benefit the initiatives involved and AFSA as well as BfdW.
  • Assess the value of the programme intended and unintended, positive and negative impacts. An overall assessment is required in terms of social return on overall investment. This would specifically look at how the programme has benefited the community in its locality taking into account social, economic and environmental factors which can be indicators of this. Based on the assessment of this, then make recommendations to the areas which would improve the return on investment in the replication of the programme.
  • State lessons learnt and recommend key approaches to support the implementation of similar projects in future and the continued work of AFSA in Year 3 funding cycle.

The consultant(s) will be provided with the following documents to facilitate the evaluation process:

  • Cooperation Agreement between BfdW and AFSA;
  • Agreements / contracts between AFSA and initiatives involved;
  • Various reports and documents on the project including but not limited to the call for proposals for funding to the initiatives, consolidated proposal, work-plans, monthly reports and bi-annual reports.

Expected Deliverables

The consultant(s) will be required to engage with AFSA staff, sample at least 2 initiative partner in each of the two provinces, other local partners that the initiative partnered with for the implementation of the programme. Sample community members and direct beneficiaries of the programme. Engagement with the Approvals committee is also recommended, a sample of 2 members will suffice.

The consultant(s) will be required to deliver the following with respect to the assignment:

  • Conceptual framework for the completion of the evaluation, including a detailed proposed timeframe for the different activities in the evaluation;
  • Draft detailed evaluation report, covering the various expectations outlined in this call;
  • Final detailed evaluation report which must include comments submitted by the AFSA SPSF team

Once appointed the consultant(s) will be required to operate within the following timeframes and payment conditions:

  • Amended framework following consultation with the SPSF Coordinating team by Monday the 25th January 2021. Payment of 50 % within seven working days of contract signing will be made by AFSA.
  • Draft evaluation report by Friday the 10th March 2021.
  • Final evaluation report incorporating final comments or queries made by AFSA SPSF team and BfdW by Monday the 15th March 2021 unless otherwise agreed by parties. Payment of 50 % of the total within five working days of receiving the final and agreed upon report.

Requirements for the consultants:

  • Experience with conducting qualitative evaluations of community level programs and or small grants programmes;
  • Professional expertise with regards to Community Based Organisations and NPO Act No 71 of 1997;
  • Knowledge of the South African funding landscape and work of small initiatives especially in the 3 named geographic provinces;
  • General community development expertise and experience across disciplines (e.g social, economic and institutional);
  • Demonstrable awareness of gender and cultural issues;
  • Excellent written and verbal language skills in English, while competence in isiZulu or isiXhosa will be advantageous.
  • Provide a list of previous qualitative evaluations conducted, period with which evaluations were conducted and full contact details of the evaluation commissioner.

Submission date

Interested service providers / consultants are requested to submit a proposal with the budget to quotes@aids.org.za on or before 19th January 2021 with subject line ref: SPSF

Year 2

Proposals should indicate breakdown of activities and further provide details of the consultant(s) to undertake the assignment, including a comprehensive CV of key personnel in the consultancy; methodology; budget and statement of availability.

Evaluation criteria for proposals submitted:

  • Evaluation Costing Budget/Cost Breakdown: 40%
  • Methodology, Proven track record with programme evaluations and experience: 60%
  • Enquiries: All enquiries are to be submitted in writing to snegugu@aids.org.za  for the attention of Ms Snegugu Vilakazi.
  • AFSA reserves the right not to make an appointment.

For more about AIDS Foundation of South Africa, refer to www.aids.org.za.

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