University of Cape Town (UCT)
Terms Of Reference: Evaluation Of The Project RSA-3005, RAF-16/0046, Women Pioneers In The Judiciary Supporting Female Judges and Female Law Students (THE PROJECT)
About the project:
The Norwegian Embassy has funded the project RSA-3005, RAF-16/0046, Women Pioneers in the Judiciary: Supporting Female Judges And Female Law Students (hereafter ‘’the project’’) since December 2017. The project has been implemented by the Democratic Governance and Rights Unit (DGRU) at the University of Cape Town (UCT). The overall goal (i.e. impact) of the project is the judiciary and the legal profession begin to reflect a more equal gender distribution and more women are available to apply for jobs in the judiciary. Furthermore, ordinary citizens are exposed to a more representative and diverse Bench and Profession. The project has been implemented in South Africa. The total agreed support to the program from the Embassy’s side amounts to NOK 3 200 000 over a period of 3 years (2017 – 2020). Outstanding NOK 1 900 000 is planned to be disbursed in 2020.
According to the Project Agreement, the project outcomes currently are:
Women get practical experience through mentorship and internships
Women judges receive quality research to help them write better judgements
The SA- IAWJ begins to develop a track record of doing relevant gender work in the broader community and thus garners the support of the relevant stakeholders
Students and judges gain skills and insights into themselves and their abilities as well as practical legal issues
The project aims to achieve these outcomes through the following activities/outputs:
- Students participate in the mentorship programme including court visits, job shadowing and site visits
- Students receive practical training and participate in 3 month internships at the Supreme Court of Appeal
- Women judges are provided with student interns and make use of their research skills
- Members participate in a workshop with their sister organisation, WOJAM to learn how they have managed to be effective and how they do things.
- Judges and students participate in workshops and seminars
Previous project phases:
RAF -14/0086 – Women Pioneers in the Judiciary
Total agreed amount of NOK 1 000 000 (all disbursed) over a period of 1 year (2015-2016)
The DGRU is an academic research unit based in the Department of Public Law at the University of Cape Town.
The DGRU's mission is to advance social justice and constitutional democracy in Africa by:
- Conducting applied and comparative research;
- Supporting the development of an independent, accountable and progressive judiciary;
- Promoting gender equality and diversity in the judiciary and in the legal profession;
- Providing free access to law; and
- Enabling scholarship, advocacy and online access to legal information.
About The Review:
Purpose of the review:
The evaluation is primarily undertaken to assist the DGRU and the Embassy in assessing the results (impact and outcome-level) of the project on its target group, and to provide input (e.g. technical and structural) to help the aforementioned parties to improve the project design for a possible new support period.
The review should:
- Examine to what extent the project has achieved the expected results of the project as stated in Agreement and Grant Application. In this regard, the review should focus on results at the outcome- and impact-level, rather than on output or activity.
- Assess strengths and weaknesses of the original project design, including the results framework and theory of change. Are the activities relevant to the target stakeholders? Is there a logical link between activities and the intended outcomes?
- In particular the review should respond to the following questions under each outcome area
- Outcome 1: Women get practical experience through mentorship and internships
- What kind of practical experience did women get and how has it been beneficial to them ?
- Outcome 2: Women judges receive quality research to help them write better judgements
- Do women judges feel that the assistance they got helped them write better judgements?
- Outcome 3: The SA- IAWJ begins to develop a track record of doing relevant gender work in the broader community and thus garners the support of the relevant stakeholders
- What activities has the SAC-IAWJ been doing in the broader community? How have they engaged with other stakeholders?
- Outcome 4:Students and judges gain skills and insights into themselves and their abilities as well as practical legal issues
- What kind of insights and skills do they say they have gained? How have these helped them ?
- Make concrete recommendations that can inform the design of a new project phase. The Embassy’s focus is generally broader than just on South Africa. Could such a programme be extended into Southern Africa?
Limitations of the scope:
In November 2019 there was an addendum to the project for additional activities up to the end of November 2020. These activities are sufficiently different to the main project activities that they will not be included in the review.
Methodology of the review:
The Consultant will be expected to propose a fit-for-purpose methodology in the inception report in order to address the review questions. Additionally, the relative strengths/weakenss of the approach need to be explained.
The Consultant will be required to include the following in the methodology but are not limited to this list:
- Study of all key project documents and reports that have been submitted since the inception of the project. These include the project proposal, the agreement, annual narrative and financial reports, audited financial reports, minutes of the meetings and all other relevant materials such as course evaluations. The project documents of the two previous phases mentioned above should also be included in the study as they are key to understanding the current phase.
- The relevant staff at the Norwegian Embassy should be the first to be interviewed at the beginning of the review.
- The review should include online meetings with DGRU to conduct interviews in particular with the Director of DGRU and other key personnel, both past and present. Online Interviews should also be conducted with with the key individuals from the SAC-IAWJ who have participated in the project , both at national and provincial level as well as core participating members of the Supreme Court of Appeal. A selection of students who have participated either as interns or as mentees must be intereviwed as well or a survey should be conducted with them.
- Observation of project activities, if possible.
ADMINISTRATIVE AND LOGISTICAL SUPPORT: DGRU will provide logistical support to facilitate the activities set out in the Methodology above. DGRU will not provide support for travel, accommodation or other personal arrangements related to the valuation.
- An inception report by 7 August 2020 including the detailed description of the methodology as well as the proposed source of information and data collection procedure. DGRU and the Embassy to provide input on this report.
- A draft evaluation report by 15 September 2020 for comment by the Embassy and the DGRU
- A maximum 40 page Final evaluation report , including:
- Executive summary (max. length of 1,5 pages)
- Evaluation purpose
- Evaluation methodology
- Intervention description
The consultant/s should provide a detailed budget and workplan on application to indicate exactly what they intend to deliver over what period and for how much.
CONSULTANT SELECTION PROCESS:
The following criteria are used when assessing tenders (50%)
- Expertise and skills specific to the service required should include knowledge and understanding of the SA context as far as judicial issues/legal are concerned.
- Separate degree of understanding the judicial issues and challenges faced by the Judiciary as a whole.
- Experience of working on gender issues and can demonstrate an understanding the dynamics of of power and masculity and how it affects women.
- Clear understanding of development cooperation concepts e.g results reporting at the outcome level.
- At least 5 years’ experience conducting similar kinds of evaluations
- Interviewing skills
- Strong analytical and assessment skills;
- Excellent communication and reporting skills
- Ability to work under tight deadlines and deliver on time
Selection Process, (50%)
The following criteria are used when assessing tenders (to be undertaken by the DGRU’s Management Team and Embassy Project Management Team)
- Tenderer’s proposed (draft) Methodological Approach and Work Plan (25%)
- Tenderer’s relevant previous experience (25%)
- Decision on the tender allocation should be taken by a consensus.
Time frame and Schedule
- Applications are to be submitted to Vanja.email@example.com by 5pm 15 July 2020 .
- Successful applicants will be informed by 22 July 2020
- The Consultant’s Evaluation Methodology and Work Plan: to be provided by the Consultant to the DGRU by 7 August 2020
- On-site visit\online visit to DGRU: by 19 August 2020
- First draft Evaluation Report: to be provided to the DGRU by 15 September 2020
- DGRU to forward the draft report to the Embassy for comments.
- Comments on draft report by DGRU and Embassy to be provided by 30 September 2020
- Final Evaluation Report (incorporating DGRU’s and possible Embassy’s comments): to be provided to the DGRU by 15 October 2020
CONDITIONS FOR PARTICIPATION
Mandatory documentation to be submitted:
- An application letter, setting out reasons why the tenderer is suitable to undertake this tender, and setting out the tenderer‘s proposed methodological approach and proposed work plan.
- A comprehensive and updated CV
- Details of similar services provided by the tenderer during the past three years, including their value, content, the names of the clients and the tenderer’s role in the services.
- A signed copy of ‘Declaration of good conduct’ Appendix 1 below.
Appendix 1: Declaration of good conduct, impartiality/conflict of interest.
This declaration concerns:
|Name of company||Company Number|
I hereby confirm that this company/enterprise has not been convicted of:
- Participation in a criminal organization
- Money laundering
Furthermore, the enterprise has not been convicted of any criminal offence related to its business conduct and has not in the pursuit of its business activities committed any serious breach of professional of ethical standards.
In addition, the enterprise declare that we are not and shall not be in any situation which could give rise to a conflict of interest in what concerns the performance and implementation of the review. We hereby undertake to act with complete impartiality, good faith and to immediately declare any situation that might raise concerns with respect to conflict of interest, impartiality or otherwise affect our position/ability to duly and appropriately perform the review.
Date General Manager
Any questions or further clarifications can be directed to Vanja.firstname.lastname@example.org