CCI: Implementation of the USAID Woza Asibonisane!

Centre for Communication Impact (CCI)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 10 July, 2020
Opportunity type: 
Call for proposals

Incorporated as NPC                                              
Registration number: 2004/027886/08        
Vat reg. no. 4890219837                               
053-199-NPO              

Brookfield Office Park, 261 Middel Str, Nieuw Muckleuneuk, Pretoria, South Africa 0011
Telephone: (+27) (12) 366-9300
Fax: (+27) (12) 366-9301

Request for Proposal (RFP) for the Implementation of the USAID Woza Asibonisane! Community Responses Program – Limpopo Province, Capricon (Polokwane, Blouberg, LepelleNkumpi, Molemole), Mopani (Greater Tzaneen, Greater Giyani, Greater Letaba, BaPhalaborwa, Maruleng)
 
Closing Date: 10 July 2020, 12 Midnight, South African Standard Time (SAST)

1. Purpose

Centre for Communication Impact (CCI) is implementing an award with funding from the President Emergency Plan For AIDS Relief (PEPFAR) through United States of America International Development (USAID) South Africa mission in 7 provinces i.e. Gauteng, KwaZulu Natal, Mpumalanga, Western Cape, Eastern Cape, Free State and Limpopo provinces. The intent of this Request for Proposal (RFP) is to invite proposals from locally registered Community Based Organizations (CBOs), Faith Based Organizations (FBOs) or Non – Governmental Organizations (NGOs) providing community HIV and GBV programs aimed at preventing HIV and GBV and access to services for both in Limpopo, within the following regions for an estimated total cost not exceeding R8 778 484.

2. Capricon

  • Polokwane
  • Blouberg
  • LepelleNkumpi
  • Molemole
  • Mopani:
    • Greater Tzaneen
    • Greater Giyani
    • Greater Letaba
    • BaPhalaborwa

The organization must be registered with relevant government authorities and should be able to cover all areas as listed above. Organizations should demonstrate capacity to reach the following gender and age F20-24, M20-24, F25-29, M25-29, F30-34, M30-34, F35-39, M35-39, F40-49, M40-49 with effective behavioural change strategies and social mobilization for HIV testing, linkage to HIV Prevention and Care and Treatment services, Adolescent Sexual Reproductive Health (ASRH) Services and Gender Based Violence (GBV) Services.

3. Background
 
Woza Asibonisane! Community Responses (CR) program uses the Dialogue-Reflection-Action (DRA) model to strengthen social change linked to HIV & GBV prevention and access to services for both. The model enhances ownership and capacity at all levels of government and civil society towards a sustainable change that emphasizes individual, group and social action for communities. The implementing partner will implement the program in Capricon (Polokwane,Blouberg,LepelleNkumpi,Molemole), Mopani (Greater Tzaneen, Greater Giyani, Greater Letaba, BaPhalaborwa), Limpopo Province.
 
CR interventions include HIV Prevention and Community Mobilization and Norms Change group sessions conducted with women and men aged 20-49 years, with the majority being Young Women (YW) aged 20 -24 in line with the epidemiological evidence of the highest burden of HIV being in these age groups. The selected sub partner will implement Community Mobilization and Norms Change intervention as part of the DREAMS collective in Limpopo using Stepping Stones. CCI will provide capacity building workshops for newly appointed staff including all Community Facilitators and Recruitment and Linkage Navigators to successfully implement the Community Responses program.
 
The period of performance is 01 October 2020 – 30 September 2021.

4. Scope

Program Goal 1. Increased engagement by local leaders to mobilise communities to reframe social norms to support HIV and Sexual Gender Based Violence (SGBV) prevention
 
Objective 1. National, Provincial, Local Leaders engaged in Community Responses Programme
Activity 1.1 Implement action plans to support community action for HIV and SGBV prevention

This activity will include:

  • Participation in local civil society networks and forums at community level that promote public education on HIV and SGBV and realisation of its effects on children, families, and communities.
  • The sub-recipient will facilitate the barriers existing in communities and engage interest groups to solicit buy-in for ease of implementation of programme interventions. Furthermore, to provide feedback and progress of the project in respective implementation wards.
  • Participate in district and sub-district AIDS council meetings to engage key stakeholders and provide periodic feedback on implementation of Community Response programme (CR programme) at district and sub-district levels.
  • Review local networks plans of engagement for the duration of the CR programme to accommodate the DREAMS programme in the district.
  • Participate in meetings and forums in line with the agreed upon plan of engagement, at least once per quarter.
  • Review and adapt joint action plan detailing co-operative activities to be undertaken in each year, in line with the CR programme scope of work (SOW). SOW will include implementation of entry and exit community dialogues, Stepping Stones multiple sessions, referrals and linkages to HIV Testing Services (HTS), ART, PEP, PrEP, VMMC, planned activities around key health calendar days, as well as other community events such as roadshows and activations.

Objective 2.  Increase the percentage of men, women and youth that practice HIV and SGBV prevention behaviours and use HIV and SGBV services 
Objective 2.1: Build the Capacity of sub-partners to implement high quality participatory interventions following Dialogue-Reflection-Action (DRA) processes.

Activity 2.1.1 Capacity building for the implementation of participatory interventions following DRA processes.

CCI will provide capacity building trainings and workshops for newly appointed staff for implementation of CR programme. However, the sub-recipient will also be expected to conduct its own internal capacity building activities as part of quality management to support staff and improve programme performance.

Activity 2.1.2 Development of community action plans for implementation of CR programme following DRA process
Implementation Community Dialogues

The sub-recipient will plan and implement entry and exit dialogues to engage key stakeholders and beneficiaries. These engagements will inform programme implementation priorities and provide feedback and recommendations working with targeted communities. The sub-recipient will implement set annual targets in line with the approved scope of work (SOW). Parallel to this is the consolidation of the programme with local priorities and social contexts.

Activity 2.1.3 Implementation and amplification of DRA processes

1. Reach Young Women (YW) and Young Men between age 20-24 years with Community Mobilization and Norms Change intervention

The sub-recipient will implement HIV and SGBV prevention interventions for youth in identified wards.

  • Reach 22 467 YW and 607 Young Men using Stepping Stones curriculum.
  • All the youth will either have tested for HIV recently or will be referred for HIV testing, and other health services required. 
  • Document success stories, lessons learnt and achievements of the intervention.

2. Reach Adults: 25-29 year-old females and males with Community Mobilization and Norms Change intervention

The sub-recipient will implement HIV and SGBV prevention interventions for adults in identified wards.

  • The sub recipients reach 554 males and 40 females using Stepping Stones curriculum  
  • All the adults will either have tested for HIV recently or will be referred for HIV testing, and other health services required.
  • Document success stories, lessons learnt and achievements of the intervention.

3. Reach Adults: 30-34 year old females and males with Community Mobilization and Norms Change and for males and females

  • The sub recipients reach 609 males and 40 females using Stepping Stones curriculum  
  • All the adults will either have tested for HIV recently or will be referred for HIV testing, and other health services required.
  • Document success stories, lessons learnt and achievements of the intervention.

 4. Reach Adults: 35-39 year old females and males with Community Mobilization and Norms Change and for males and females

  • The sub recipients reach 40 males and 40 females using Stepping Stones curriculum  
  • All the adults will either have tested for HIV recently or will be referred for HIV testing, and other health services required.
  • Document success stories, lessons learnt and achievements of the intervention.

5. Reach Adults: 40-49 year-old females and males with Community Mobilization and Norms Change and for males and females

  • The sub recipients reach 80 males and 40 females using Stepping Stones curriculum  
  • All the adults will either have tested for HIV recently or will be referred for HIV testing, and other health services required.
  • Document success stories, lessons learnt and achievements of the intervention.

Program Goal: 2 Effective Community Based Models for SGBV Prevention and linkages to SGBV services
 
Objective 2. Increase awareness of Post Exposure Prophylaxis (PEP) and SGBV Services within communities
 
Activity 2.1. Promotion of awareness of PEP and SGBV services

The sub-recipient will work with women and men in the community to raise awareness on SGBV in the community. Furthermore, to encourage and promote gender equality and positive role modelling among men. These platforms will also serve as safe spaces for disclosure of victimisation. Activities will aim to increase women’s knowledge of PEP, while promoting the uptake of SGBV and HIV services. 
 
Program Goal 3: Linkage of participants and layering for YW for Pre- Exposure Prophylaxis (PrEP), HIV testing, Care and Treatment, PEP and GBV services and services from other DREAMS partners.

The sub recipient will:

  • Sign MOU/SLAs with the PEPFAR District Support Partner (DSP) as handshakes and outline of agreements for HIV testing, initiation of HIV positives into treatment and tracking and follow-up of clients and participants across treatment cascade.
  • All individuals who are referred for  PrEP, HIV (including HIV testing, HIV treatment and VMMC) and GBV services including (PEP) will be followed up and tracked to check whether they have accessed the service, as well as to ensure that they continue to be linked and layered to the services.
  • Layering and linking of AGYW for Pre-Exposure Prophylaxis (PrEP) and contribute 10% towards PrEP link custom indicator.
  • The sub-recipient will be expected to at least link 95% of referred targeted population to other health services.

6. Schedule of Deliverables

Sub Recipients will deliver the following as outputs of the program:

  • Comprehensive CR programme SOW and budget with justifications.
  • Detailed work-plan of all activities one week after signing of the agreement.
  • A detailed Quality Management and Quality Improvement Plan with defined staff roles and responsibilities.
  • A detailed Monitoring and Evaluation Plan (Indicators and targets will be provided in line with USAID requirements).
  • Monthly and quarterly activity reports submitted by 10th of each month indicating progress against Scope of work and Targets.
  • Monthly Financial reports submitted on the 10th of each month with supporting documentation.
  • Quarterly financial reports with all supporting documentation.
  • Success stories at least two per month.
  • Annual report consolidating progress and challenges and plans for the following year if applicable.

Exit strategies for each ward prior to exit.

Submission Deadline

To receive consideration, responses to this RFP must be received no later than 12 Midnight, South African Time (SAST) on 10 July 2020.
 
Please email all proposals by the closing time to: Email: CCIOperations@ccisa.org.za
 
Pinky Makhaye, Operations Manager
Centre for Communication Impact NPC
Brookfield Office Park
North Block
261 Middel street
Nieuw Muckleuneuk, Pretoria 0011
South Africa
 
Prior to the submission deadline, applicants may amend or clarify the RFP. No changes or amendments will be accepted after the closing date.
 
Proposals will remain sealed until 10 July 2020. Late proposals will not be considered. Rephrase only electronic

7. Withdrawal of Proposal

A proposal may be amended or withdrawn at any time prior to the time and date set for the receipt of proposals.

8. Queries

Kindly direct all queries, interpretations and questions regarding the procurement process or the scope to:
 
Pinky Makhaye, Operations Manager
Centre for Communication Impact NPC
Brookfield Office Park
North Block
261 Middel street
Nieuw Muckleuneuk, Pretoria 0011
South Africa
Email: pinky@ccisa.org.za
 
Queries to any other party on the RFP are not allowed and will result in disqualification.

9. Submission Requirement

Sub-recipients must follow the proposal outline below. Additional information thought to be relevant, beyond the categories listed below, should be provided as an appendix to the proposal. Failure to comply with these requirements may result in a rejected proposal.

i.Letter of Transmittal

Provide a Letter of Transmittal, or covering letter dated and signed by an official authorized to negotiate and make commitments on behalf of the company. The letter should indicate contact name, title and telephone number of the individual who can provide any required clarifications with respect to your proposal.

Organisation Name
Organisational Leader
Organisation Physical Address
Key Contact name
Key Contact Telephone
Key Contact e-mail address
NPO Number
TAX Number
DUNS Number
Website
Description of company’s business
Years in business
Summary information of your company’s track record and accomplishments over the last 3 years
Provide information indicating any other grants your organisation received over last 3 years

ii.Detailed Proposal

The sub-recipient must provide detailed information which clearly demonstrates the sub-recipient’s and the proposed team's qualifications, experience and resources available to deliver exceptional results within the required timeframe. The sub-recipient must demonstrate that they have capacity to successfully meet the objectives of the RFP.
 
The proposal must include the following:

  • Your organization's approach on projects
  • Your organization's background, proficiency and approach to providing the services and whether these services are done in-house or via sub-contractors
  • A descriptive and professional profile of all personnel who will be assigned to any applicants’ projects (qualifications, number of years they have worked with the organization, experience on similar projects)
  • A workplan to cover this sub-award proposal. Templates are available via the CCI Website or from CCI Operations (E-Mail below).
  • A budget to cover this sub-award proposal. Please detail hourly rates of each staff member that will work on the contract. Budget templates are available via the CCI Website or from CCI Operations (E-Mail below)
  • Certified copies of valid BBBEE certificate, Company Registration Documentation, Bank Confirmation and Tax Clearance Certificate
  • If sub-contractors are proposed for any part of the work, indicate the specific roles and responsibilities which will be assigned to each person involved
  • A description of relevant experience
  • A description of past work for current and previous undertaking a similar kind of work.
  • A description of geographic coverage of current and past work done. Disclosure of any direct or indirect, actual or potential conflicts of interest Knowledge of and familiarity with non-profit and public sector organizations. Date through which the proposal is valid
  • At least two samples of prior community response work done by your organisation in the last 3 years (including methodology) and/or reports on the results of engagement conducted)

iii. References

Provide a minimum of three (3) references that you have provided similar services to within the past five (5) years, including the name and address of the company, and the name, title. Email address and phone number of the contact person. Describe as clearly as possible how the services provided to these references is similar to the services proposed for applicants.

  1. Name and address of company
  2. Name, title, phone number and email of the contact person
  3. Type of industry
  4. Date when work was undertaken
  5. Summary of project work

10. Proposal Administrative Criteria:

  • Must be working in Limpopo
  • Must be able to implement across all regions highlighted in 1, “Purpose” above
  • CBOs, FBOs, or NGOs must be legally registered in South Africa
  • Must be a viable entity with a fully functional office
  • Must have experience in community- based programming
  • Must have sound and demonstrated financial and procurement management capacity
  • Experience in receiving, managing and reporting on PEPFAR and other donor supported programs funds

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