SFH: Administration Officer

Society for Family Health (SFH)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 7 February, 2020
Opportunity type: 
Employment

Society for Family Health (SFH) is a South African affiliate of Population Services International (PSI), an international NGO network operational in over 70 countries. SFH in South Africa concentrates on issues of HIV / AIDS. As part of their HIV / AIDS control efforts, SFH is using social marketing to motivate behaviour change with respect to consistent condom use, HIV testing and other safer behaviours.

Title                                                                : Administration Officer
Department                                                    : Medical Programs- VMMC
Location                                                         : KZN
Employment status                                       : Fixed Term Contract
 
Duties and Responsibilities include:

  • Ensure most efficient maintenance and logistics/transport planning solutions
  • Ensure licensing of motor vehicles is up to date.
  • Ensure the Admin Manager is informed of all activities relating to the fleet.
  • Complete vehicle checks report during routine vehicle inspections.
  • Coordinate and update fleet management system daily.
  • Active accurate reporting to the Admin Manager and performing recons and monthly reports Monitor fuel, oil and toll transactions daily and report any discrepancies to the immediately.
  • Monitor captured mileages for fuel transactions.
  • Updating asset register on a monthly basis
  • Track and monitor routes of vehicles on the company internal tracking programme.
  • Ensure there is always adequate security and safety for the drivers and vehicles
  • Conduct drivers’ assessments prior to allocating them with a vehicle
  • Lead drivers briefing and de-briefing sessions and ensure all documentation is verified.
  • Ensure effective and efficient communication to drivers by issuing special instructions,
  • Liaising between drivers and the workshop (services and breakdowns), responding to fleet issues,
  • Receiving Stock
  • Dispatching Stock
  • Stock Taking
  • Maintaining Correct Stock Levels and Replenishing Stock
  • Housekeeping – ensuring compliance with stock
  • Maintaining stock accuracy by paper trail and system requirements.
  • Packing shelves
  • Assist to Load Delivery Vehicles,
  • Lead stock count process
  • Ad hoc administrative tasks within the department.

Qualification:

  • Associate Degree in Logistics required Bachelor’s Degree preferred or Supply Chain Management Degree
  • Experience in logistics or general transportation experience.
  • Management or supervisory experience in administration and Stock Taking and Supply Chain Management.

How to Apply

Please send your full application to recruitment@sfh.co.za by 07th February 2020. All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews. SFH is an equal opportunity employer.

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