JSI: Office Operations Manager

John Snow Inc (JSI)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 15 November, 2019
Opportunity type: 
Employment

JSI Research & Training Institute, Inc. (JSI), a Boston-based public health management firm dedicated to providing high quality technical and managerial assistance to public health programs throughout the United States and the low- and middle-income countries, is currently recruiting for Office Operations Managers for a USAID-funded HIV prevention Voluntary Medical Male Circumcision (VMMC) program in South Africa. The positions will be based in Durban, Ulundi and Sedibeng.

Role Description and Purpose:

The Office Manager will be reporting to the Senior provide a complete array of administrative services in support of the JSI EpiC Project Voluntary Male Medical Circumcision (VMMC) team working at the provincial/district level.
 
Key Performance Areas:

  • Reports to the Provincial Manager with dotted-line reporting to the Pretoria Head Office Senior Finance and Operations Manager
  • Responsible for overall management of petty cash and operations of the regional office.
  • Submits monthly financial reports to the Pretoria head office
  • Ensures day to day operations run smoothly as per project requirements and are compliant with JSI and USAID regulations and policies at all times.
  • In liaison with Fleet management and Logistics officer, manages all vehicles and drivers and provides monthly reports to Pretoria Head Office in regard to vehicle movement, fuel use and consumption.
  • Approves cash flow and purchase requests.
  • Authorizes petty cash transactions, expense reports, quotation analyses, purchase orders and monthly updated inventory in compliance with the JSI approval matrix.
  • Ensures that all supporting documentation for all purchase activity not covered by petty cash is complete, accurate and compliant with JSI policies and procedures.  This documentation is sent on a weekly basis to the Pretoria Head Office so that payments are made on time.
  • Supervises the Administrative Assistant(s).
  • Other duties as assigned by the Provincial Manager

Qualifications and Experience:

  • First University Degree (BA/BSc.) in Administration, Management or a field relevant to the position
  • Minimum 5 years’ successful experience in a similar position
  • Ability to work independently with minimum supervision in a multi-cultural environment.
  • Excellent written and verbal communication, analytical, decision making, problem solving and administrative skills.
  • Must be able to juggle multiple assignments, meet deadlines, work flexibly in a dynamic, fast paced environment and maintain sense of perspective.
  • The position requires a fair minded, people oriented and caring individual with excellent interpersonal skills and sensitivity to diversity.
  • Required computer skills included MS Office (minimum Word and Excel)
  • Excellent organizational skills and attention to detail.
  • Understanding of USAID procurement rules and regulations
  • Experience working with USAID funded projects will be an added advantage

Closing Date for Applications: 15th November 2019. Interested candidates should submit a cover letter and resume as directed below.
 
Specifying in the Subject Line the Position being applied for and location e.g. “Office Operations Manager – Durban” to za-recruitment@za.jsi.com.  Please clearly indicate in the subject line if you are applying for the Durban, Ulundi or Sedibeng based position.

Only shortlisted candidates will be contacted. If you do not receive a response 30 days after the advert closing date, please consider your application as being unsuccessful. We take this opportunity to thank you for your application and your interest in JSI.

NGO Services

NGO Services

NGO Events

S M T W T F S
1
 
 
3
 
4
 
5
 
6
 
7
 
8
 
9
 
 
11
 
12
 
13
 
14
 
15
 
16
 
17
 
18
 
19
 
20
 
21
 
22
 
23
 
24
 
25
 
26
 
27
 
28
 
29
 
30
 
31