The GEM Project: Financial Manager

The GEM Project
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 15 November, 2019
Opportunity type: 
Employment

The incumbent will be responsible for the overall management and oversight of the projects’ Educational, Skills Development and Learn to Work functional Departments. These departments service the basic educational and vocational skills training needs of the beneficiary children and youth. These are therefore independent functioning operational units within the Project, however their programmes and curriculum are interdependent and interrelated in order to contribute to overall educational development and empowerment of the beneficiary. The employee will manage a multi-disciplinary team and carry out all management oversight functions to ensure that each departments’ focus areas are aligned and that departmental operations are streamlined to function efficiently and effectively.

The incumbent will be have the overall responsibility of managing all financial aspects of the Gem Project NPC as well as the Social Enterprise and Commercial divisions. S/he ensures compliance with all internal policies and procedure, statutory and regulatory requirements, as well donor requirements

Responsibilities:

  • Financial Management
  • Full accounting function for debtors/creditors, cashbook and inventory
  • Preparation of creditors reconciliations.
  • Oversee Petty cash and processing of petty cash journals
  • Month End Journals (Standard & Ad Hoc)
  • Preparation of monthly Balance sheet reconciliations
  • Produce and distribute all Management accounts and Monthly, quarterly and annual financial reports, to agreed time scales
  • Management of Balance Sheet, Income statement and cashflow
  • Produce detailed cashflow forecasts to form the basis for the working capital requests from the Gem Project programs
  • Produce financial reports detailing actual expenditure against forecast, to agreed timescales
  • Financial Reporting to all donors, members of the team and the Board or Directors
  • Preparation and ongoing review of Gem Project budgets with ALL departmental managers
  • Audit preparation – Schedules, Accruals, Liaison with auditors, managing audit process. Ensure that appropriate external audit arrangements are in place and manage the audit process.
  • Banking  -  Maintain sound relationship with our banking partner(s)
  • Manage all investment accounts
  • Manage all forex payments, requests and transfers
  • Loading and authorisation of all payments
  • Processing of all bank statements
  • Preparation, processing and payment of all salaries and wages
  • Pastel Payroll Capturing, maintaining, processing and reporting
  • Preparation of all leave reports, annual accruals etc are all up to date
  • Calculation, submission and payment of all statutory returns
  • Submission of SARS EMP201 on a monthly basis via e-filing
  • Updating Ufiling system monthly
  • Submission of UI-19 on a monthly basis to Department of labour
  • Preparation and submission of Maternity/UIF/ Compensation Claims
  • Preparation and submission of annual assessment for Workmans Compensation
  • Annual/ Bi-annual EMP501 Reconciliations
  • Maintain current standing with all mandated local tax and benefits registrations and requirements including submissions of payments and reports (SARS, PBO, NPO, NGO status)
  • BEE Certificate applications, verification and reporting
  • Manage all financial risk and develop early warning systems
  • Manage and supervise all procurement, ensuring alignment with policies and donor contracts
  • Monitor and manage Project expenditure and implement corrective action where expenditure exceeds or is not consistent with agreed budgets and/or donor requirements
  • Request the contractual payments from funding sources timeously
  • Establish, design, implement and educate staff (Managers) on effective financial management systems, controls and policies to ensure the sound management The Gem Project funds
  • Ensure that Managers are provided with the tools required for effective management of their departmental budgets, through weekly feedback meetings, revision of monthly expenses, sign off on ad hoc expenses, guidance on streamlining expenses
  • Weekly check in on all facilities, within the project, spot checks on financial systems, petty cash, assets and asset management
  • Stock/Inventory/Asset Management – ensure that a simple and effective system is in place to ensure the verification of all stock/inventory/assets. Specifically to eliminate loss
  • Knowledge of and ability to set up the statutory and regulatory registration of a Commercial/Business enterprise, as well as full financial management function thereof
  • HR Administration:
    • Maintain employee HR files and conduct ongoing audits
    • Compile information to ensure statutory and legislative compliance
    • Manage and maintain performance management systems
    • Manage, maintain and report on matters pertaining to staff leave
    • Maternity benefit administration
    • Payroll – Manage, process and maintain all matters pertaining to payroll
    • Manage and maintain all attendance records and registers
    • Monthly reporting to all HOD’s regarding staff HR Administration
    • Produce monthly management reports using systems and hard copy information to support management  and engagement activities such as attendance, labour turnover, starters and leavers, general HR statistics, Leave reports, departmental cost reports
    • Contracts management – ensure that all HOD’s are notified of expiring contracts are timeously renewed or terminated
  • Fundraising
    • Local Knowledge of Port Elizabeth and established network of contacts for possible fundraising and partnership opportunities.
    • Perform functions of financial administration and reporting to include, but not limited to, preparation and submission of grant applications and reports
    • Research fundraising opportunities and write grant applications to charitable trusts or statutory bodies
    • Build relationships with major donors or companies
    • Manage information and record the profile and fundraising activity of donors on a database
    • Devise and organise fundraising campaigns, events
    • Spot fundraising opportunities and raise awareness of the organisation’s work

Required:

  • Essential:
    • Accounting/Finance Degree or similar field
    • A minimum of 5 years experience in Financial Management
    • Extensive knowledge and experience with Social Enterprise business model
    • Knowledge of strategic and financial planning, including activity costing, benchmarking, donor fund tracking and KPI’s
    • Experience in the preparation and finalisation of accounts in accordance with current South African regulations
    • Proven senior level management experience in managing and leading a multi-disciplinary team
    • Must have a valid drivers license and own reliable transport
    • Sound understanding of the South African regulatory environment;
    • Valid drivers’ licence and own vehicle essential;
    • English language proficiency
  • Desirable:
    • Knowledge of Internal Auditing
    • Knowledge and understanding of International Not for Profit funding
  • Skills:
    • Highly numerate and able to analyse statistical information and interpret financial data to produce reports which can be understood by non-financial colleagues

Please quote the source of this advertisement in your application - NGO Pulse Portal
 
For more about The Gem Project, refer to https://www.givengain.com

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
South Africa

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