Africa Disabilty Alliance
TERMS OF REFERENCE
PRODUCTION/DISSEMINATION/ PUBLICATIONS OF TELEVISION/VIDEO/ ONLINE/ SOCIAL MEDIA PRODUCTIONS/CLIPS SERIES/ EPISODES (ALL HEREIN REFERRED TO AS PRODUCTIONS).
1. Background and context
As part of the ARADI project, Africa Disability Alliance is interested in production of a series of documentary films and broadcasting them on Television. The Africa Disability Alliance (ADA), formerly called Secretariat of the African Decade of Persons with Disabilities (SADPD) is a disability-led technical agency whose mandate derives from the African continent's human rights movement and organizations of persons with disabilities. ADA works and uses a broad range of policy tools in the programming and implementation processes relating to disability issues.
Its strong presence on the African scene is enabling the organisation to consolidate the gains made in the implementation of policies and programmes related to the rights of persons with disabilities with the support of organizations of persons with disabilities on the continent which have been at the forefront of the fight against discrimination and exclusion. The project dubbed “Alliances for Rights - Africa towards Disability Inclusion” (ARADI) is a continuation of the partnership with organizations of persons with disabilities in Africa. It covers a period of 3 years (2017-2020). The project aims to support the participation of persons with disabilities in the formulation of policies and strategies in Africa. ADA's role in this project includes support in terms of high-level advocacy for the ratification and implementation of the Protocol to the African Charter on Human and Peoples' Rights on the Rights of Persons with Disabilities (ADP) and adoption, ratification and implementation of the Model Disability Law (MDL). The ADP was adopted at the 19th Extraordinary Session of the African Commission on Human and Peoples' Rights, held from 16 to 25 February 2016 in Banjul, Islamic Republic of The Gambia. On 29th January 2018, the Protocol was adopted by the General Assembly of African Union Heads of State and Government in Addis Ababa, Ethiopia. It is now open for signature and ratification by at least 15 countries. The MDL is under consultation with Civil Society Organisations.
1. Objectives and Expected results
The objective of the service is to: Produce a series of television/online/other video production that present the ARADI project with emphasis on the Articles of the Protocol, MDL and related ADA strategies and networks. Develop weekly schedule of production/ dissemination/ publication of television/video/ online/ social media productions/clips series/ episodes (all herein referred to as productions).
The expected results are a series of productions that present the ARADI project with emphasis on the Articles of the Protocol, MDL and related ADA strategies and networks according to the specifications of ADA, finished and mastered, with ADA, CBM and EU logos. ADA will discuss the final specifications with the winning bidder (s).
2. Content description
This series productions will highlight the following key points:
- Ratification by African States of the Protocol to the African Charter on the Rights of Persons with Disabilities (ADP) and the MDL.
- Topics related to the ADP/MDL/policies/legislation in areas such as inclusive education, accessibility, employment, topical disability and human rights themes.
- Collecting testimonies/ discussions, interviews/ stories from persons with disabilities, experts, academia, ADA/Partner Officials, private sector, government/public sector officials, Human Rights Commissions/ Institutions, (African) Parliamentarians, officials of the African Union Commission (AUC) and African Commission on Human and Peoples' Rights (ACHPR), African Court and other stakeholders of the ARADI project visiting South Africa. No international travel is expected/required. However, bidders may quote for limited travel costs to venues of events to be held in South Africa. Travel plans and budgets will be based on ADA scheduling of events in South Africa and will be agreed upon with the winning bidder (s).
- Other topics related to disability/human rights, implementation of policies/legislation, the Africa Disability Protocol and the Model Disability Law as agreed with ADA.
Additional Terms and Requirements:
- Languages: people will be interviewed in the language they master. There will be a voice-over translation where required. Translation costs will be met by ADA and bidders must exclude this cost item from their quotations.
- Copyright of produced materials will be owned by ADA. Service providers may use own footage subject to associated copyright laws and approval by ADA.
- The assignment does not require travelling outside South Africa.
- Service providers are encouraged to submit proposals that have timelines for weekly publications that cover the period from 1 October 2019 to 31 July 2020 or as negotiated with the winning bidder.
- Service providers that are able to air some of the productions on television broadcast to more than three African countries are encouraged to submit proposed on-air schedules with timelines and allocated time slots.
- Production procedures
The selected service provider will work in close collaboration with the ADA Director of Communications and Public Relations and will ensure that he/she obtains formal validation from ADA at each of the following stages:
- Development of a synopsis of each weekly production.
- Location scouting/ at events to be discussed and agreed upon between the winning bidder (s) and ADA.
- Shooting/recording and related work.
- Finalization of production design and related attributes.
- Submission of final production products to be completed by 31 January 2020 or other dated as extended/agreed to by ADA.
- Dissemination of completed products to continue up to 31 July 2020.
- The service provider will submit the following items to ADA:
- Weekly productions from the period 1 October 2019 to 31 July 2020 with brief trailers/summary for each production;
- A synopsis for each series;
- A shooting/recording plan;
- A copy of each approved production;
- Transcripts of video dialogues are submitted to Africa Disability Alliance in electronic format for approval and commissioning;
- Dissemination, on-air and related schedules for each production.
- Profile of the service provider
- Film/media/television/online/social media or other production company or service provider(s)
- Proven experience and skills in the areas of work specified in this call for proposals.
- Knowledge and experience of working with/ on matters related to the rights of persons with disabilities.
- Very good command of the English language, with good communication/ filming/ documentation/ social media and television production skills.
- Available to start working upon appointment and conclusion of work contracts.
3. Production schedule
- Service provider (s) must provide a timeline for the series productions and a detailed implementation plan with milestones. There will be a co-creation/ start-up phase that will be linked to ADA work schedules.
4. Other conditions
- Interested service providers should submit detailed technical and financial proposal with a detailed budget detailing all costs related to this exercise. The set of proposals should include the following:
- A Technical Proposal (1.5 line spacing in Arial font max 12-size) with an Executive Summary, appendices and CVs of personnel). The proposal must provide details of how the terms of reference will be executed, the productions to be produced within specified timeframes (actual production work to be completed preferably by the end of January 2020 or as extended with agreement with ADA), dissemination/ on-air schedules and other relevant information.
- A Financial Proposal outlining all anticipated unit costs, activities and costs in South African Rand. The financial proposal should recommend a payment schedule based on milestones/ deliverables.
- A detailed work plan outlining activities, deliverables, milestones and targeted completion dates.
- A list of references for similar work done and samples of work done on disability. Full contact details (including email, telephones, addresses, contact persons, cell phone numbers, websites, if any). Samples of similar work done are not a requirement for this bid but could be considered when assessing the technical proposal).
- The service providers(s) should agree to sign ADA’s agreement with agreed addendums and when necessary, variations of terms of the contract.
5. General provisions
- ADA reserves the right not to appoint any service provider.
- ADA reserves the right to undertake reference, credit and other checks and by responding to this bid, the service provider hereby gives ADA consent/authority to conduct such checks.
- ADA reserves the right to withdraw this bid and/or amend these terms of reference by notice in writing to only shortlisted bidders who will have responded to this call prior to the closing date.
- The award of the contract will be based on best value for money that being the best outcome for ADA as a whole considering price, economic, environmental and social benefits (if applicable), in addition to other requirements for the ADA as specified from time to time.
- ADA reserves the right not to make an award nor to accept the lowest bid.
- The bid is subject to availability of funding and/or extension of timeframes for the project.
- ADA will not discuss pricing or budget issues prior to adjudication and contracting processes
- Selected bidder will be required to sign a work and performance contract with ADA that will include a full commitment to honour ADA’s policies.
- Other terms and conditions will apply.
6. Application process
- All submission should be made by email to firstname.lastname@example.org.
- All questions must be addressed to
- and submitted by 4:30pm CAT on 10th of September 2019.
- The deadline for submission of bids is 17th of September 2019 not later than 4:30pm Central African time. Only applications submitted by the deadline will be considered.
For more about Africa Disability Alliance, refer to www.africadisabilityalliance.org
To view other opportunities, refer to http://www.ngopulse.org/opportunities/other