Sustainability Institute: Office Administrator

Sustainability Institute
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 14 August, 2019
Opportunity type: 


The Sustainability Institute is a nonprofit, public benefit organisation striving to improve the lives of marginalised children and youth in the surrounding areas; transform education from the level of ECD all the way through to post graduate level; engage in research, teaching and enabling of a more socially just, sustainable generative way for humanity to interact with the natural world.

Sustainability Institute seeks to appoint an office admnistrator to be based in Stellenbosch. 

The purpose of the office administrator is to oversee the academic, training, research and consulting programmes, and also assist  the hospitality team with bookings and invoicing. Assist the Managing Director: Institute Programmes who oversees the academic, training, research & consulting programs at the Sustainability Institute, and to assist the hospitality team with bookings and invoicing. 


  • General administrative assistance across all adult learning programmes as requested, including the following:
  • Student related administration, including contracts, file management and analysis of student related data
  • Handling short course enquiries and administrative details in preparation for short courses
  • Preparing contracts for consultants, ensuring consultants adhere to systems and processes, filling in Payment Request Forms for consulting projects, assisting with any other admin pertaining to consulting projects
  • Assisting with organising speaker events and student workshops
  • Managing the alumni platform and collating alumni data
  • Coordinating student related activities and events
  • Handling of all hospitality bookings for events, tours, workshops and courses
  • Handling of correspondence, quotations and invoicing of all bookings
  • Management of the venues booking matrix
  • Following up on payment for hospitality bookings
  • Ensuring bookings are properly communicated and executed by the hospitality team


  • A post-grade 12 qualification and 5-years of accounting/administrative experience
  • Bookkeeping and Excel abilities essential as well as some knowledge of Pastel Accounting (in particular; quotes, invoicing and debtors)
  • Ability to deal with email correspondence promptly and to communicate professionally both verbally and in writing
  • Experience in working with Google Drive and Google Sheets
  • Good planningandorganisationalskills
  • Ability to workindependently and within a team
  • Good interpersonal skills that contribute to a people-centred working environment
  • It would be beneficial if the candidate has a good understanding of sustainability, is values aligned and also has keen interest in education in general

To apply, submit your CV with a cover letter to Litha Magida at

Please quote the source of this advertisement in your application - .NGO Pulse Portal

For more about the Sustainability Institute, refer to

For other vacancies in the NGO sector, refer to


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