Chemonics International seeks a Logistics Officer for the USAID-funded Resilient Waters Program. The Resilient Waters Program, a five-year project, aims to build more resilient and water secure southern African communities and ecosystems through improved management of transboundary natural resources and increased access to safe drinking water and sanitation services. We are looking for individuals who have a passion for making a difference in the lives of people around the world. The following position will be based in Pretoria, South Africa.
Position Scope: The Logistics Officer will be responsible for providing efficient and effective logistical and travel coordination support for both the operations and technical teams in accordance with USG and USAID regulations. The Logistics Officer will be responsible for coordinating meetings, trainings, travel and lodging arrangements. This individual will be responsible for preparation of RFPs, RFQs, vendor selection, tenders, purchase orders, and the negotiation of awards for services and commodities in relations to logistical support and execution.
Principal Tasks/Responsibilities: The specific tasks of the Logistics Officer will include but are not limited to the following:
- Liaise with the project’s technical and operations teams to efficiently coordinate travel, lodging, meeting and training logistics for all project-related activities
- Respond in a timely manner to procurement and travel requests from program staff
- Prepare solicitations and requests for proposals/quotations to obtain bids or work directly with local vendors to obtain quotations and initiate procurements
- Support invoice processing and management for travel-related and logistics-related purchases via a cloud-based enterprise resource management system
- Negotiate and prepare contracts and purchase orders
- Ensure that procurement activities are carried out in accordance with contractual requirements, including US Federal Acquisition Regulations (FAR)
- Coordinate bid evaluation and prepare summary reports for review and approval
- Monitor contracts and purchase orders issued to vendors and follow-up as necessary to ensure compliance with terms and conditions. Provide regular status reports to the Program Coordinator and other project staff
- Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included and maintained in each procurement file
- Perform additional tasks as assigned by the Program Coordinator and project leadership
- Bachelor’s degree, or equivalent preferred
- Minimum of three (3) years of progressively responsible, relevant experience in a similar role (e.g. travel coordinator, logistics officer or administrative officer)
- Experience working with international NGOs or contractors managing program logistics or operations preferred
- Excellent communication, interpersonal and organisational skills
- Demonstrated capacity to work independently and in a collaborative environment, as well as ability to show initiative and self-motivation to lead and develop tasks to achieve results
- Strong computer literacy required (e.g. Word, Excel, and Outlook, etc.)
- Ability to travel occasionally on a short-term basis and a clean driver’s license required
- Fluency in English required (speaking, reading and writing)
Application instructions: Apply online by March 14, 2019 at the following link: https://bit.ly/2UrQO8J
This recruitment is being conducted on a rolling basis, so please submit your application as soon as possible. No telephone inquiries, please. Chemonics reserves the right to authenticate all qualifications without any further consent from the applicant. The contact details of three contactable references must be provided, one of which must be from your present employer. Late, incomplete, or incorrect applications will not be considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within two months after the closing date of this advertisement, please accept that your application was not successful. Chemonics reserves the right not to fill any and/or all advertised positions.