Guidehouse International LLC : PROJECT MANAGEMENT

Guidehouse International LLC
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 22 March, 2019
Opportunity type: 


 To design and oversee the planning, implementation and evaluation of projects according to relevant timelines and budget. More specifically, this role will be responsible for two IT Projects within a government department. Overseeing and guiding existing project managers work on these two projects, reporting on the projects and ensuring quality control throughout the project life cycle is central to this position.

  Key  Responsibilities


  • Facilitate draft documentation of project objectives with the Project Stakeholdersand technical leads.
  • Prepare stakeholder analysis, feasibility and impact analyses for all projects.
  • Develop draft project initiation document pack, project charter and project plan with detailed milestones deliverables and resource requirements in collaboration with technical leads as appropriate.
  • Obtain sign off on initiation document pack to relevant stakeholders.
  • Define project governance and communication requirements.
  • Define the monitoring and evaluation plan, in conjunction with the relevant stakeholders.
  • Obtain sign off on project charter and supporting documents from the relevant stakeholders.
  • Obtain sign off on the project plan and supporting documents from the relevant stakeholders.


  • Effectively brief stakeholders and communicate project responsibilities.
  • Implement the change management protocol to ensure project acceptance.
  • Present the approved project plan and supporting documents to the relevant stakeholders.
  • Ensure all project activities are initiated and executed in accordance to the project plan as per agreed upon scope.
  • Coach, mentor, motivate and supervise the project team members. Influence them to take positive action and accountability for their assigned work and take corrective action, where required.
  • Manage and oversee project teams and manage project dependencies.
  • Proactively manage changes in project scope, ensure that any change to project scope is documented and approved.
  • Identify potential project issues and develop appropriate contingency plans
  • Plan and facilitate effective meetings.


  • Manage internal stakeholders, such as business owners.
  • Manage delivering partner relationships and resolve any issues that may arise.
  • Conduct regular reviews of project performance within each project cycle.
  • Monitor milestone achievements and deliverables, with relevant escalation where risks are identified.
  • Initiate and implement corrective action where necessary to ensure project deliverables are achieved.
  • Prepare relevant reports and performance reviews as required by project stakeholders.
  • Ensure project governance requirements are met.


  • Plan, track and report on all projects on a weekly basis.
  • Provide feedback on the project at relevant meetings.
  • Documenting of meeting minutes for project meetings.
  • Document lessons learnt to contribute to ongoing quality improvement.
  • Obtain project close-out sign-off from relevant stakeholders and ensure handover of project deliverables and close out.
  • Assist with other project related activities that might be assigned by Management.


  • Comply with necessary operational plans, work plans and reporting requirements.
  • Assess risk and mitigations for each project according to the risk mitigation strategy.
  • Ensure filing and record-keeping are auditable and compliant with appropriate policies and procedures.
  • Maintain knowledge management plan and risk management plan.
  1. INHERENT REQUIREMENT OF THE JOB (Competency profile)


  • Detailed knowledge of project management concepts (Including knowledge of PMBOK and Agile processes).
  • Programme management concepts, terminology and role of project management.
  • Knowledge of industry standards, legislation and best practice relating to information and communication technologies.
  • Knowledge of technologies supporting big data analytics and business intelligence platforms.
  • Knowledge of system design and implementation.
  • Knowledge of enterprise data governance.
  • Understanding of stakeholder management and change management processes.


  • Project management skills.
  • Proactive, creative problem-solving skills.
  • Leadership & management skills.
  • Good inter-personal skills including customer orientation, assertiveness and negotiation skills.
  • Effective communication skills (written & verbal) and ability to communicate technical content to non-technical staff.
  • Change management.
  • Computer literacy, including full Microsoft Office Suite (Excel, Word, PowerPoint etc.).
  • Ability to work independently and function as part of a broader team.


  1. Qualifications:

A minimum qualification of a three-year bachelor’s degree/Diploma in Project Management or equivalent NQF level 7 qualification. Related qualifications an added advantage.

  1. Training:

Training in project management and project management methodologies would be an advantage (E.g. Project Management Body of Knowledge (PMBOK), projects in Controlled Environments Version 2 (PRINCE2) or Agile.

  1. Experience:

Minimum of three - five year's relevant experience, and demonstrated experience of having successfully rolled out a change process, ideally in a government or other complex organisational environment. Experience operating in an agile project management/development environment, and/or conducting user acceptance testing would be an advantage.

  1. Other requirements:

Valid code 8 drivers licence & willingness to travel frequently as required

  1. COMMUNICATION / NETWORKING (internal and external)
  • Stakeholders
  • Middle and Senior Managers within the department
  • Technical staff in other departments
  • Relevant provincial officials
  • Relevant officials in private sector organisations and suppliers
  • Relevant officials in Non-Governmental Organisations (NGOs) and implementing partners.

To apply, submit a CV to The Director: Finance & Operations, email: with e-mail Subject line “Application for Project Manager position”  

Only successfully shortlisted applicants will be contacted. Should you not hear from us in 3 weeks, consider your application unsuccessful.


NGO Services

NGO Services