JAM SA: Operations Coordinator

JAM South Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 15 March, 2019
Opportunity type: 
Employment

Joint Aid Management (JAM) is a South African founded humanitarian nonprofit organisation that works to empower Africans to create better lives for themselves.
 
JAM SA seeks to employ an Operation Coordinator to be based in Durban.

Responsibilities:

Stock Control 45%

  • Oversee receipt and dispatch of all JAMSA stock including related administrative functions, record keeping and secure storage
  • Ensure that all stock movement is recorded and documented accurately and in compliance with the policies and procedures
  • Supervise and check condition of storage areas ensuring that they are clean and dry, fumigated and maintained when needed
  • Work with the operations team to ensure that food is delivered timeously and efficiently
  • Perform stock takes according to policy and confirm physical and theoretical stock on hand matches
  • Complete loss reports where needed
  • Ensure minimum stock levels and reorder of standard items CSS+, waybill books, stock registers, spoons etc
  • Update stock records in CAS
  • Verify records of receipts and dispatches and ensure necessary information is passed to other departments donor relations, finance, and operations
  • Weekly reporting to management of stock levels and movement.
  • Any other tasks as required

 Logistics 25%

  • Ensure that all JAMSA vehicles are maintained and cleaned
  • Coordinate weekly vehicle requests
  • Facilitate all insurance claims and panel beating for vehicles as necessary quotes, authorisations, payment and delivery / collection from service provider
  • Ensure all vehicle documents are kept updated on the Vehicle Master File  
  • Verify log sheets completeness and reasonableness of entries, correct coding and signature by manager                                                   
  • Check Inspections sheets and respond accordingly                                     
  • Ensure licensing and registration documents are all current 
  • Conduct weekly inspections of vehicles                                           
  • Ensure daily vehicle checks are conducted                                                                          
  • Ensure fleet is parked is designated area when not in use
  • Ensure that the fire equipment and first aid kits are maintained        

Operations 25%

  • Assist with deliveries and monitoring duties
  • Act as a representative of JAMSA in the designated ECD centres, communities and with beneficiaries effectively communicating JAMSA programmes
  • Conduct ECD monitoring as required
  • Assist Community Development Officer in networking with other stakeholders including NGOs, FBOs, CBOs and local government officials and community leaders so as to ensure ECD quality and innovation

HR 5%

  • Attend team meeting and devotions
  • Time sheets to be completed and submitted weekly
  • Attend and participate in all compulsory meetings
  • Submit and complete leave forms at least three weeks prior to requested annual leave that is for a period greater than two days ensuring there is a staff member who is available and trained to complete relevant tasks on your behalf while away on leave

Other Duties

  • Monthly reports on time and complete
  • Fleet - maintained per service intervals, licensed, fines paid, Trackers and eTags working, branding correct. Log sheets correct and complete
  • SalesForce - continuous development across all areas except donor management, includes training for users
  • Stock control - all stock accounted for all delivery notes, distributions plans, stocktake sheets and stack cards correctly completed and on file for auditors review for KZN
  • Warehouse - general supervision. Include maintenance, H&S, pest control - monthly report
  • Knowledge, skills and ability
  • Communication and support to all other departments

Requirements: 

  • Minimum matric, ideally a relevant tertiary qualification.
  • Minimum three years Administrative Experience
  • Background in stock control / logistics
  • Languages, English is essential
  • Computer literacy Microsoft Office
  • Organisational skills
  • Valid driver’s license
  • Experience with commodities management system

To apply, submit CV Fiona recruitment.sa@jamint.com
 
Please quote the source of this advertisement in your application - NGO Pulse Portal

As part of the screening process we invite you to complete the Predictive Index assessment by accessing the below link https://assess.predictiveindex.com/MZPar
 
For more about JAM International, refer to www.jamint.com

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies 

Location: 
Durban

NGO Services

NGO Services