Terms of Reference
Outreach Foundation: Calls for Proposals – Evaluation
The Outreach Foundation – with its full name - Lutheran Community Outreach Foundation, is a development organisation in the heart of one of the most diverse and most densely populated areas in Africa, Johannesburg’s suburb of Hillbrow.
The Outreach Foundation strives towards developing new, innovative and inclusive ways, ideas and approaches to bring about meaningful and sustainable change to the communities it serves and is working with. In times of constant external change, the Outreach Foundation’s programmes need to stay relevant to the communities it serves and be able to deliver long-term, measurable outcomes and impacts.
Over the last decade various state, municipal and private sector entities have steadily transformed Hillbrow from a suburb characterised by criminal activity and run-down accommodation, into a safer and more livable neighbourhood. The Outreach Foundation plays a leading role in this. Our vision is to “create a self-sustaining, positively charged and prosperous Hillbrow and Johannesburg inner-city neighbourhood that inspires South Africa”. We achieve this with integrated educational, skills development, arts and psychosocial programmes that enhance self-esteem, contribute to social cohesion and improved school-performance amongst school-going youth, and toward work and job opportunities; all of which positively impacts on the families and the communities in which we work.
More information on the Outreach Foundation’s work can be found on our website:
The evaluation will make recommendations for the future strategic orientation and next period of funding support. The Foundation’s organisational capacity and strategic management will be assessed to assist in building its future efficiency and effectivness. The evaluation should help the organisations, its board, management and staff as well as funding partners to learn from and reconsider what they have been doing, how it has been done and what the impact has been.
The evaluation will cover the period 2016 to 2018.
One of the key quality criteria for the evaluation is that the following questions are being raised and reported on in the final report. These questions are however not exclusive and it is expected that the evaluation will surface addition questions that are important to stakeholders.
- Context – what are the changes in the socio-political-economic context in Johannesburg’s inner city in particular and in the country in general?
- Relevance – are the objectives of the Outreach Foundation’s projects aligned with the needs of the beneficiaries and stakeholders? Are the projects and activities based on a correct reading of the situation and needs? Are the objectives still relevant in the present context?
- Sustainability – are the projects geared towards achieving sustainability? Are there measurable outcomes for beneificiaries that can be characterised as sustainable? What indications are there that the intended positive changes will have a lasting effect? Can individual projects survive budget cuts?
- Effectiveness – Are the objectives of the projects being achieved? What progress has been made – if any – since the last external evaluation was conducted? What has not been achieved and why?
- Efficiency – Have objectives been achieved in an economically viable manner? Are management and financial management systems structured appropriately and effectively? Could some results have been delivered with fewer resources without negatively impacting on quality delivery?
- Impact – Are the projects in line with overall national and international development goals?
- Learning – Is the Outreach Foundation a learning organisation that actively learns from mistakes? What are the key insights and lessons that have been learned and what are its potential implications going forward?
- Cross cutting/gender mainstreaming – How have the programmes and activities impacted on women? Have they been successful in creating gender balance and actively empowered women?
- To achieve its objectives the Outreach Foundation works with and through stakeholders/beneficiaries as well as partner organisations.
- The evaluation must thus take into account the learning and accountability interests of our primary stakeholders/beneficiaries, including staff and the Board. The design of the evaluation should engage them in as many aspects as possible.
- Apart from a desk review, the evaluation will include exposure to the projects and approaches used should include interviews, observations, focus groups, discussions with key stakeholders, staff and management.
The consultant will be expected to comply with basic ethical guidelines, particularly regarding ‘doing no harm’ and levels of confidentiality on the findings of the research will be agreed.
A five week period is envisaged, starting in February/March 2019 and including the following milestones and steps:
- Proposal of methodology
- Desk review
- Qualitative methodology involving key informant interviews and other primary data collection (depending on agreed methodology)
- Draft report and feedback opportunity
- Final report
Approximately R 110 000 has been set aside for payment of consultancy fees and related expenses. Payments are to be made in two disbursements – upon start of the assignment and second and final payment after the final report has been approved. The consultant/s should preferably be Gauteng-based.
Management and Roles
It is expected that the consultant/s have extensive experience in social, educational, psycho-social and arts projects to fully grasp the needs of the comunities the Outreach Foundation is working with.
The consultant(s) will report directly to the M&E officer and the Executive Director of the Outreach Foundation.
Interested parties are invited to submit quotations to undertake the review. In a document of not more than 3 pages, please present the following:
- A comprehensive proposal including CV/s, a short explanation of and juistification for the design and methodology proposed.
- Please include a cost estimate based on a timeline with days to be spent on interviews; data collection; analysis and report writing.
Submit your qoutation by e-mail to Robert Michel, Executive Director Outreach Foundation at Robert.email@example.com by no later than the 25th of January 2019. Include the word ‘evaluation’ in the subject line.