Work4You: Office Administrator

Work4You
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Tuesday, 15 January, 2019
Opportunity type: 
Employment

Work4You is an NGO with a 12+ year history of success. We train young adults with intellectual disabilities to prepare them for working in the open labour market.
 
 Purpose

  • General financial administration: petty cash reconciliation, bank account reconciliation, invoicing, accounts, salaries and related activities
  • General office administration
  • Personal assistant to the operations manager

Responsibilities:

  • Attend staff meetings and Work4You events as required
  • General support to other staff as required
  • Other reasonable tasks as requested by the operations manager from time to time

General administration

  • Respond to queries
  • Minute taking
  • General report writing and assistance
  • Member, staff and general filing maintenance
  • Stationery, equipment ordering, maintenance, etc
  • Assisting with computer queries

Financial administration

  • Use Pastel to:
  • Capture and recon all income and expenses
  • Process invoices and capture stock
  • Generate financial reports
  • Pay salaries, expense reimbursements and deductions to SARS, generate salary slips, monitor pension fund, etc.
  • Pay utility, rental, and supplier accounts
  • Petty cash and bank account reconciliations
  • Create invoices, respond to invoice queries, and outstanding debt follow-up
  • Generate other financial reports
  • Auditing input and query investigations

HR administration

  • Manage leave records
  • SARS Income tax summaries
  • Arrange staff training as necessary
  • General staff records management

Personal assistant for Operations Manager

  • Manage operations manager calendar and email inbox
  • Read e-mails, and compose responses as and when required
  • Generate various documents as required

Requirements:

  • South African citizen resident in Cape Town, preferably in the Southern Suburbs
  • Excellent command of English (read, write, speak)
  • Minimum education level: Matric
  • 5+ years relevant experience
  • Sound bookkeeping experience and general financial literacy
  • Competent in Pastel bookkeeping package
  • Competent in the MS Office suite (MS Word, MS Excel, and MS PowerPoint).
  • A working knowledge of Gmail and Outlook
  • Good with people
  • Already possess own transport and valid driving license

Advantageous:

  • Personal experience of working with people with disabilities
  • 10+ years relevant experience
  • Working knowledge of MS Access
  • A second language (Afrikaans or Xhosa)

Attitudes:

  • The successful applicant must be able to assimilate into and work well with a small team of colleagues, as well as take direction from the operations manager
  • Positive and helpful team player
  • Kind, caring and comfortable with young adults with disabilities and their families

Working details:

  • Hours: Monday to Thursday, 8 AM to 3 PM
  • Location: Salt River
  • Salary: R8,000.00 – R9,500.00

Available to start hand-over process on or before 1 February 2019

The latest date for applications is 15 January 2019.

Location: 
Cape Town

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