mothers2mothers: Finance Manager – Financial Analysis and Systems

mothers2mothers (m2m)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 12 October, 2018
Opportunity type: 
Employment

mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across eight sub-Saharan countries. m2m trains, employs, and helps empower HIV-positive women to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. In 2017, m2m and its partners enrolled 2.3 million new clients. m2m has virtually eliminated mother-to-child transmission of HIV among the enrolled clients it serves directly for the last four years, with an average transmission rate of just 1.6%, while 97% of children in its ECD programmes meet all of their development milestones at 12 months. For more, visit www.m2m.org.  
 

Finance Manager – Financial Analysis and Systems – Cape Town

The Financial Management and Systems Unit manages, supports and advises the organisation by providing expert finanical management and corporate governance guidance in support of the organisations global operations. The Finance Manager – CFMS functions as a key analyst and advisor within the Finance Department and the organisation. The incumbent will work closely with the Finance Managers of the various Finance units to ensure the application of sound accounting principles/practices and to provide adequate financial reporting on a corporate level to the Finance Director for presentation to the applicable stakeholders including the Senior Management Team and the various Boards of the organisation as well as certain organizational external financial reports. The Finance Manager - CFMS will monitor and analyse the financial targets of each entity, department and unit of the organization in support of the overall group financial goals. This position will also be responsible for supporting the Finance Director with corporate governance and ensuring the entities meet all relevant statutory compliance regulations on an annual basis. This position will be based in Cape Town.
 
Key Performance Areas:  

Preparation and analysis of reports 25%

  • Support the finance department in conceptualising and designing appropriate reports using JET Reports or any other reporting tools
  • Prepare and analyse monthly/quarterly/annual management reports accurately and in a timely manner for all m2m entities (including preparing variance analysis for budgeting and forecasting purposes)
  • Support the Head of Departments and Unit Managers in preparing and analysing the monthly Forward Looking Pipeline reports
  • Prepare accurate and timely financial statements and supporting financial information on an organizational level for all entities/affiliates including income statement, balance sheet, and variance to budget and others as required

Coordinate the annual budgeting process across all the m2m entities 25%

  • Support the compilation of annual and periodic budget information on an entity level and on the consolidation level
  • Support the Finance Director and other Finance Managers to design and manage the annual budgeting process
  • Coordinate and manage the consolidation of all the unit budgets per entity and prepare the consolidated information for review by the Finance Director for approval by the CEO and various Boards of the m2m group

Support the Finance Director and International Operations Unit with corporate governance and compliance tasks 5%

  • Assist in meeting Tax Compliance including, Annual Corporate Tax Filings for all entities and affiliates
  • Coordinate with the International Operations Unit to ensure that Country filings are up to date
  • Prepare reports for the various Boards related to corporate governance and compliance

 Support the Finance Director in managing and monitoring the Indirect Cost pools 20%

  • Prepare the annual indirect and fringe rates proposals for submission to USAID
  • Track the indirect and fringe rates for the organization
  • Prepare monthly Indirect Cost pipeline reports
  • Research optimal registration statuses for new operational countries

 Manage financial and administrative systems (Navision Serenic, Replicon, etc) 20%

  • Managing the SLA with the accounting and time keeping systems service providers
  • Supervise the super user function of the system
  • When required, re-engineer internal business processes to ensure a sound internal control environment and provide a quality control environment to ensure consistent application of internal control measures
  • In collaboration with the Finance Managers of the various finance units continually assess work processes across all functional and organisation units that influence internal controls and system utilisation
  • Liaise with internal stakeholders to established revised or new work processes and ensure appropriate documentation is kept of work processes
  • Provide support and training to staff within the unit and across all business operations in work process
  • Establish quality control measures and tools to ensure that all work processes are properly implemented
  • Liaise with other financial units to establish tools to support operational work processes
  • Update relevant policy and procedures to reflect updated business processes

 Provide specialised financial technical assistance to the Finance Director 5%

  • In collaboration with the Finance and Business Intelligence Analyst, research and advise on optimal cost structures to ensure maximum cost recovery and competitive pricing of interventions and products
  • Provide technical assistance where required for special projects and initiatives

 Qualifications and Experience:

  • Bachelor’s Degree in Business and/or accounting
  • CIMA/CA preferred or a Post graduate degree/diploma an advantage
  • 10 years’ experience in a financial role of which at least 5 years must’ve been in a managerial role
  • Knowledge of institutional donor requirements; EC, DfID, UN partner agreements, SIDA, USAID, CDC, etc preferred
  • Sound business and technical acumen
  • Focused and versatile team player that is comfortable under pressure
  • Ability to communicate at all levels with clarity and precision both written and verbally
  • Ability to manage/administer a finance unit, ability to rationalize work, delegate tasks, apply advanced systems to simplify work and negotiate systems improvements, propose solutions to make best use of staff and financial resources
  • Proven superior knowledge and experience of computerized financial and business information systems,
  • Advanced Excel skill
  • Previous experience in a multi-national not-for-profit organization at head office level preferred
  • Experience in managing a team of professionals
  • Excellent interpersonal skills; ability to work on own and within various teams;
  • Ability to manage competing tasks; ability to prioritize and produce high level output consistently
  • Ability to implement new initiatives and processes and do so in a collaborative manner

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people.
Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.
 
To Apply:

Location: 
Cape Town

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