Call for Proposals: Evaluation of Enhancement of the Judiciary Project

Democratic Governance and Rights Unit (DGRU)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 24 August, 2018
Opportunity type: 
Call for proposals

The Norwegian Embassy in Pretoria has funded the project SAF-15/0004 Enhancement of the Judiciary (hereafter ‘’the project’’) since 2015. The project has been implemented by the Democratic Governance and Rights Unit (DGRU) at the University of Cape Town (UCT). The overall goal of this programme is to enhance judicial governance and contribute to strengthening the rule of law in the participating countries within the Southern African region.

Purpose of the review:

The evaluation is primarily undertaken to assist the DGRU and the embassy in assessing the impact the project has had on its target group, and to help us improve the project design for a new support period.
 
The review should:

  • Examine to what extent the project has achieved the expected results of the project as stated in Agreement and Grant Application. In this regard, the review should focus on results at the outcome and impact level, rather than on output.
  • Assess strengths and weaknesses of the original project design, including the results framework and theory of change. Are the activities relevant to the target stakeholders? Is there a logical link between activities and the intended outcomes?
  • Assess whether the project is in line with the priorities of the partner’s host institution, the Faculty of Law at UCT, and if it has the approval/support of the Office of the Chief Justice and the Southern African Chief Justices forum
  • Assess the processes and procedures as well as the project management capacity of the DGRU, in relation to the project. Is the DGRU equipped to follow up the project in an optimal way?
  • Assess the DGRU’s institutional governance and internal control systems, especially when it comes to financial management, in relation to the project. What are the major risks?
  • Assess the cost efficiency of the project. Is the relationship between use of resources and the results achieved justifiable?
  • Assess the sustainability of the DGRU’s operations, should support from the embassy cease.
  • Make concrete recommendations that can inform the design of a new project phase.

About the project:

The Norwegian Embassy in Pretoria has funded the project SAF-15/0004 Enhancement of the Judiciary (hereafter ‘’the project’’) since 2015. The project has been implemented by the Democratic Governance and Rights Unit (DGRU) at the University of Cape Town (UCT). The overall goal of this programme is to enhance judicial governance and contribute to strengthening the rule of law in the participating countries within the Southern African region. The total agreed support to the program from the Embassy’s side amounts to NOK 3 577 000 over a period of 3 years (2016 – 2019). Outstanding NOK 786 862 planned to be disbursed in 2018.

According to the Project Agreement, the project objectives currently are:

  • Objective 1: To equip judges with the knowledge and skills they need to fulfil their roles in terms of the administration of justice and jurisprudence.
  • Objective 2: To provide high quality research support to judges.
  • Objective 3: To ensure that judges in the region are up to date with the latest developments in international standards and jurisprudence.

The project aims to achieve these objectives through the following activities:

 

  • Creation of a cohort of “virtual clerks” to provide research assistance to judges
    • The clerks are postgraduate students based at the University of Cape Town. Judges send in a research request which is then assigned to a clerk/s and checked by one of DGRU’s researchers before the memo is sent to the judge. The aim is to support the judges and provide practical work experience to the students.
  • Hosting of first course at the new Judicial Institute for Africa (JIFA)
    • In 2016 the DGRU launched JIFA which offers university –certified short courses to judges in SADC. 
  • Regular judicial forums for SA and SADC judges
    • The forum programmes are developed with DGRU staff and a faculty of judges. They take place over a weekend and aim at creating the space for judges to talk about judicial issues and build and strengthen collegiality
  • Placement of student interns at SADC courts
    • Postgraduate students are placed at a Supreme Court for around 3 months to provide research support to the judges and to gain practical work experience

Previous project phases:

  • RSA-10/0044 – DGRU Enhancing the Governance of the Judiciary.

Enhancing the Governance of Judiciary, Strengthening the Independence of the Judicial Arm of Government in South Africa

Total agreed amount of NOK 1 150 000 (all disbursed) over a period of 2 years (2010 – 2012)

 

  • SAF -14/0001 – DGRU Enhancing Judicial Governance in Southern Africa.

Enhancing judicial governance in Southern Africa. Supporting dialogue and capacity among judges in SADC-region.
Total agreed amount of NOK 1 200 000 (all disbursed) over a period of 1 year (2014-2015)
 
About DGRU:
The DGRU is an academic research unit based in the Department of Public Law at the University of Cape Town. The DGRU's mission is to advance social justice and constitutional democracy in Africa by:

  • Conducting applied and comparative research;
  • Supporting the development of an independent, accountable and progressive judiciary;
  • Promoting gender equality and diversity in the judiciary and in the legal profession;
  • Providing free access to law; and
  • Enabling scholarship, advocacy and online access to legal information.

Purpose of the review:
The evaluation is primarily undertaken to assist the DGRU and the embassy in assessing the impact the project has had on its target group, and to help us improve the project design for a new support period.
 
The review should:

  • Examine to what extent the project has achieved the expected results of the project as stated in Agreement and Grant Application. In this regard, the review should focus on results at the outcome and impact level, rather than on output.
  • Assess strengths and weaknesses of the original project design, including the results framework and theory of change. Are the activities relevant to the target stakeholders? Is there a logical link between activities and the intended outcomes?
  • Assess whether the project is in line with the priorities of the partner’s host institution, the Faculty of Law at UCT, and if it has the approval/support of the Office of the Chief Justice and the Southern African Chief Justices forum
  • Assess the processes and procedures as well as the project management capacity of the DGRU, in relation to the project. Is the DGRU equipped to follow up the project in an optimal way?
  • Assess the DGRU’s institutional governance and internal control systems, especially when it comes to financial management, in relation to the project. What are the major risks?
  • Assess the cost efficiency of the project. Is the relationship between use of resources and the results achieved justifiable?
  • Assess the sustainability of the DGRU’s operations, should support from the embassy cease.
  • Make concrete recommendations that can inform the design of a new project phase.

Methodology of the review:

The Consultant will be required to include the following in the scope of the work but are not limited to this list:

  • Study of all key project documents and reports that have been submitted since the inception of the project. These include the project proposal, the agreement, annual narrative and financial reports, audited financial reports, minutes of the meetings and all other relevant materials such as course evaluations. The project documents of the two previous phases mentioned above should also be included in the study as they are key to understanding the current phase.
  • The relevant staff at the Norwegian Embassy should be the first to be interviewed at the beginning of the review.
  • The review should include on-site visit to DGRU to conduct interviews in particular with the Director of DGRU and other key personnel. The interviews should also include former Director of DGRU, Professor Richard Calland and Acting Dean of the Faculty of Law, Professor Hugh Corder at University of Cape Town. An interview with a representative of the Office of the Chief Justice should be strongly considered. Other relevant stakeholders such as Judges and Postgraduate students who are/were the beneficiaries of the support should be included in the interviews. Except for current DGRU staff, other stakeholders could be interviewed in person, by skype or telephone, or by e-mail. Interviews with non-DGRU affiliated persons in the Judicial Sectors in the region and specifically South Africa should also be considered to help assess the impact and importance of DGRU’s work. 

Observation of project activities.
 
ADMINISTRATIVE AND LOGISTICAL SUPPORT: DGRU will provide logistical support to facilitate the activities set out in the Methodology above. DGRU will not provide support for travel, accommodation or other personal arrangements related to the valuation.
 
DELIVERABLES

  • An inception report by 7 September 2018 including the detailed description of the methodology as well as the proposed source of information and data collection procedure.
  • A draft evaluation report by 15 October 2018 for comment by the Embassy and the DGRU
  • A maximum 40-page Final evaluation report, including:
  • Executive summary
  • Evaluation purpose
  • Evaluation methodology
  • Intervention description
  • Findings
  • Conclusions
  • Recommendations
  • Annexes

BUDGET 
The consultant/s should provide a detailed budget and work plan on application to indicate exactly what they intend to deliver over what period and for how much.
 
CONSULTANT SELECTION PROCESS
The following criteria are used when assessing tenders (50%)

  • Expertise and skills specific to the service required should include knowledge and understanding of the SADC context as far as judicial issues/legal are concerned.
  • Separate degree of understanding the judicial issues and challenges faced by the Judiciary as a whole.
  • Experience of working in SADC countries or broad knowledge of local and regional context.
  • Clear understanding of development cooperation concepts e.g. results reporting at the outcome level.
  • At least 5 years’ experience conducting similar kinds of evaluations
  • Interviewing skills
  • Strong analytical and assessment skills;
  • Communication and reporting skills
  • Ability to work under tight deadlines and deliver on time

Selection Process, (50%)
The following criteria are used when assessing tenders (to be undertaken by the DGRU’s Management Team and Embassy Project Management Team)

  • Tenderer’s proposed (draft) Methodological Approach and Work Plan (25%)
  • Tenderer’s relevant previous experience (25%)
  • Decision on the tender allocation should be taken by a consensus.

Time frame and Schedule

  • Applications are to be submitted to Vanja.karth@uct.ac.za by 5pm 24 August 2018
  • Successful applicants will be informed by 27 August 2018
  • The Consultant’s Evaluation Methodology and Work Plan: to be provided by the Consultant to the DGRU by 7 September 2018
  • On-site visit to DGRU: by 19 September 2018
  • First draft Evaluation Report: to be provided to the DGRU by 15 October 2018
  • DGRU to forward the draft report to the Embassy for comments.
  • Comments on draft report by DGRU and Embassy to be provided by 30 October 2018
  • Final Evaluation Report (incorporating DGRU’s and possible Embassy’s comments): to be provided to the DGRU by 15 November 2018

CONDITIONS FOR PARTICIPATION
Mandatory documentation to be submitted:

  • An application letter, setting out reasons why the tenderer is suitable to undertake this tender, and setting out the tenderer ‘s proposed methodological approach and proposed work plan.
  • A comprehensive and updated CV
  • Details of similar services provided by the tenderer during the past three years, including their value, content, the names of the clients and the tenderer’s role in the services.
  • A signed copy of ‘Declaration of good conduct’ Appendix 1 below.

Appendix 1: Declaration of good conduct, impartiality/conflict of interest
This declaration concerns:

Name of company   Company Number  
Address   Country  
Postal Code   City/Town  
       

 
I hereby confirm that this company/enterprise has not been convicted of:

  • Participation in a criminal organization
  • Corruption
  • Fraud
  • Money laundering

Furthermore, the enterprise has not been convicted of any criminal offence related to its business conduct and has not in the pursuit of its business activities committed any serious breach of professional of ethical standards.

In addition, the enterprise declare that we are not and shall not be in any situation which could give rise to a conflict of interest in what concerns the performance and implementation of the review. We hereby undertake to act with complete impartiality, good faith and to immediately declare any situation that might raise concerns with respect to conflict of interest, impartiality or otherwise affect our position/ability to duly and appropriately perform the review.

Any questions or further clarifications can be directed to Vanja.karth@uct.ac.za

Location: 
Western Cape

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