CHAPS: Operations Admin Assistant

CHAPS
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 23 July, 2018
Opportunity type: 
Employment

CHAPS is one of the largest and proudly South African non-government organisations (NGO) focused on voluntary medical male circumcision (VMMC) as HIV prevention on the African continent. Through its pioneering work in the research and promotion of voluntary medical male circumcision scale-up activities, CHAPS has successfully implemented and disseminated sustainable evidence-based health solutions throughout South Africa and the region. 

CHAPS seeks to appoint an Operations Admin Assistant, to be based at Johannesburg.

Report to: Operations Manager

Responsibilities:

  • Assist with generating Purchase orders on Pastel and sending to suppliers
  • Assist with all printing requirements
  • Assist with receiving of orders from suppliers and dispatching of orders to the Chaps sites
  • Reconciliation of fleet card slips and filing
  • Assist with regular provision of kitchen supplies and stock taking thereof
  • Assist with the organisational stationery requirements and distribution of stationery as per staff requests
  • Regular stock-take of Stationery and Meds in Store room and office
  • Assist with photo copying and distribution of forms required by the Clinics
  • Assist with daily trouble shoot of faulty equipment e.g. printers, diathermies
  • Preparation of Training Manuals and Arrange Refreshments (tea, coffee, etc from the office)
  • Assist with sorting and taking count of Medication and equipment when clinics close
  • Assist with any other duties assigned as necessary

Requirements:

  • Matric certificate or equivalent
  • Minimum of two years of hands on administrative support experience
  • Proficiency in Pastel, Microsoft Office (Word, Excel and Outlook)
  • Knowledge of operating standard Office equipment
  • Communication skills-written and verbal
  • Ability to prioritise projects and strong problem solving skills
  • Organisational skills and attention to detail

To apply, submit CV, cover letter to recruitment@chaps.org.za

Please quote the source of this advertisement in your application - NGO Pulse Portal

For more about Centre for HIV/AIDS Prevention Studies, refer to www.chaps.org.za

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
Johannesburg

NGO Services

NGO Services