Orbis International Africa: Finance and Compliance Manager

Orbis International Africa
Opportunity closing date: 
Friday, 15 June, 2018
Opportunity type: 
Employment

Department: Finance
Region/Location: Cape Town, South Africa with up to travel in sub-Saharan Africa
Status: Fulltime
Opportunity type: Permanent Employment
Reports to: Director of Finance
Salary: R45, 000-R50,000 (depending on experience)
Benefits: Medical Insurance & Pension Fund

 

BACKGROUND

Orbis International has been one of the world’s leading non-profit organisations dedicated to the improvement of eye health globally since it was founded in 1982. Programmes and projects are implemented in Asia, Africa and Latin America. Orbis manages two large initiatives in Sub-Saharan Africa: Child Eye Health and Strengthening Human Resources for Eye Health. The Orbis Office in Cape Town has been active since 2010 supporting continental, sub-regional, national, and regional and district eye health priorities through support for service delivery and capacity building in health facilities and communities.

 
JOB SUMMARY:

As a member of the Finance Team in Cape Town, the Finance and Compliance Manager will ensure that internal Orbis financial policies and procedures are consistently followed by staff working across several locations in sub-Saharan Africa. S/he will also ensure compliance with external donor requirement. S/he will perform internal review of financial transactions and prepare financial analysis and management reports. S/he will review financial transactions for completeness, accuracy and ensure consistent compliance with Orbis and donor rules and regulations. S/he is required to comply with the Generally Accepted Accounting Principles.
 

REPORTING & WORKING RELATIONSHIPS

Reports to: Director of Finance based in Cape Town
Manages: Accountant, Finance Officer
Technical support: Finance staff based outside of South Africa in specified countries as agreed with manager
 

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

 
Reporting

  • Prepare and submit financial reports to monthly deadlines
  • Prepare and submit monthly variance analysis to monthly deadlines
  • Prepare and submit adequate and complete supporting documents backing up reports
  • Prepare monthly balance sheets to monthly deadlines 
  • Reviewing and post financial transactions into the accounting system (SAGE/MIP)
  • Review financial and procurement transactions monthly
  • Review expenses weekly
  • Review payable and receivable balances to monthly deadlines 

Financial Audits

  • Ensure that Orbis books are ready for auditing at all times by availing financial documents/information regarding disbursement and fund receipts and any other relevant documents
  • Provide support during internal and external audits
  • Lead the effort in delivering corrective actions for internal and external audit findings

Compliance

  • Deliver monthly reports in compliance with internal control process
  • Regularly train all staff and contractors on Orbis finance and procurement policies and procedures
  • Initiate actions to prevent the occurrence of non-conformities and ensure the timeliness of corrective actions in case of non-conformities are identified
  • Ascertain that all payments are in line with budget and are executed as per Orbis’ procedure and policies

Budget process

  • Actively participate in the preparation of the annual budget and the budget mid-year reviews
  • Ensure that annual approved budgets are loaded into MIP

Other

  • Handle additional budgeting, accounting & financial reporting tasks and other projects as needed.
  • Payroll

Internal Relations

  • Pro-actively engage with Orbis technical financial leadership to ensure excellence in the OA Finance Department
  • Work closely with Orbis offices around the world

External Relations

  • Represent Orbis at professional forums as appropriate and agreed to by supervisor
  • Participate in events as requested

QUALIFICATIONS & EXPERIENCE

  • Must have grants management experience
  • Accounting degree with a minimum of 5 years of experience on mid-management level in the areas of finance, accounting and auditing.
  • Familiarity with financial reporting requirement for the not for profit environment in Africa (Preferable)
  • Ability to work in a multi-cultural fast phased dynamic environment
  • Experience using accounting software
  • Experience with fund accounting software

KNOWLEDGE & SKILLS & ABILITIES

  • Ability to work independently, self-driven with a keen sense of responsibility
  • Able to travel
  • A team player with good interpersonal skills
  • Strong analytical, problem-solving and communication skills
  • Ability to work under tight schedules
  • Good in both verbal and written English
  • Knowledge of Microsoft Office with advanced Excel skills
  • Familiarity with various donor rules/compliance and regulations

Submit a cover letter and summarised resume to Sanlee Orovan on HRSA@orbis.org

Location: 
Cape Town

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