Terms of Reference: Partner as implementing partner and support the implementation of training of micro-entrepreneurs and co-operatives in Musina and Blouberg local municipalities
UN Women is grounded in the vision of equality enshrined in the Charter of the United Nations. UN Women’s work entails the elimination of discrimination against women and girls and promotion of equality between women and men. To accomplish this mandate, UN Women partners with government, private sector and Non-Governmental Organisations advancing gender equality and women empowerment globally.
In pursuit of its mandate, UN Women has partnered with De Beers Group in a programme aimed at enhancing the capacity of women micro-entrepreneurs and co-operatives in South Africa (in Musina and Blouberg Local Municipalities) Namibia and Botswana. The capacity building will entail training of individual micro-entrepreneurs on business and life skills. Members of co-operatives will also receive training to enhance their entrepreneurial and leadership skills. A programme of support called Acceleration of Women Micro-Entrepreneurs (AWOME) has been developed to be implemented from 2018 to 2020.
The AWOME Programme has three main outputs as follows;
- Increasing the capacity of women entrepreneurs to manage their businesses more effectively for growth, sustainability and profitability
- Increasing the capacity of local government (duty bearers) to provide gender sensitive support to entrepreneurs
- Promoting accessibility of gender sensitive training materials and strategies for capacity development of entrepreneurs
In achieving output (a) above, AWOME Programme will use the training materials developed by the International Labour Organisation (ILO). ILO has developed numerous entrepreneurship modules and the AWOME Programme will use ILO’s existing Start and Improve Your Business (SIYB) and co-operative manuals adapted for context and gender dimensions.
The training of entrepreneurs will be conducted by fulltime trainers (employees of implementing partner) working closely with UN Women and respective local municipalities. The trainers will be trained on content and methodological issues before they commence the training of entrepreneurs to enhance and standardise the quality of delivery. The content and methodological training will be facilitated by UN Women through Training of Trainer workshop that will be run for two weeks with technical support of an ILO certified Master Trainer. The TOT will provide trainers with the possibility of becoming certified trainers on SIYB package depending on their ability to meet the ILO requirements for certification.
UN Women seeks to recruit an NGO implementing partner who will provide services toward implementation of output (a) above of the AWOME Programme IN South Africa (Musina and Blouberg Local Municipalities).
Description of required services
The NGO will be responsible for supporting UN Women in the achievement of the programme output on ‘’Increasing the capacity of women entrepreneurs to manage their businesses more effectively for growth, sustainability and profitability. Output (b) and (c) (Increasing the capacity of local government (duty bearers) to provide gender sensitive support to entrepreneurs and promoting accessibility of gender sensitive training materials and strategies for capacity development of entrepreneurs respectively) will be led by UN Women with partners such as government, funding partner, and/or other service providers. All outputs will be implemented concurrently and work has already begun towards implementation of output b and c.
Description of the Required Services
The Implementing partner will be the primary lead in the implementation of output on increasing the capacity of women entrepreneurs to manage their businesses more effectively for growth, sustainability and sustainability.
The activity planned towards the output above are as follows:
- Recruitment of beneficiaries into the programme: will involve mobilise entrepreneurs and co-operatives to join the programme through door to door recruitment and community awareness campaigns etc. A criterion for inclusion will be developed by UN Women in consultation with the IP, stakeholders and funding partner. A baseline study has been conducted in both Musina and Blouberg that will provide useful information on the target entrepreneurs.
- Training of beneficiaries: Beneficiaries will be trained in small groups in venues in close proximity to their businesses. It is anticipated that community venues or municipality spaces will be utilised. The training will apply ILO training materials as indicated in the preceding section. As indicated, the capacity of trainers will be enhanced through Training of Trainers (TOT) to prepare the trainers to conduct training at the required levels of standards. The AWOME Programme targets to train a total of 500 women entrepreneurs in Musina and Blouberg Municipalities.
The ILO SIYB module manuals are: Business Plan; Costing; Buying and Stock Control; Marketing and People and Productivity. It is expected that the entrepreneurs will be trained on all the modules gradually in 2018 and 2019 whilst being supported to apply what they learn practically in their businesses. Post training support will continue to be provided in 2020 as well as providing refresher or additional trainings depending on the needs of the entrepreneurs’ post SIYB training.
Besides the SIYB Modules, the co-operatives will be trained on leadership and governance skills to help them build/strengthen their governance structures/policies and enhance ownership, effectiveness and efficiency of their business entities.
- Post-Training Support: A key element of AWOME Programme is the inclusion of post-training support to help the entrepreneurs to apply what they learn from the trainings in their businesses practically. For example, the lessons from Record Keeping module should result in entrepreneurs starting to keep accurate records of their business expenses and revenue etc. The Post Training support will entail visiting the entrepreneurs in their premises to help them implement the goals they set for themselves, monitor their performance in the areas they need to improve on and support them where they have difficulties. It is expected that each entrepreneur will be visited at least once per quarter and there will be other avenues of interacting with the entrepreneurs beyond the group trainings.
- Baseline and monitoring of progress: In order to understand the impact of AWOME Programme to the beneficiaries, data will be collected to measure progress towards the desired results. Baseline data will be collected at the start of the programme and progress data will be collected every quarter on each of the entrepreneurs. UN Women has developed a Management Information System (MIS) specifically for AWOME. The trainers will be trained on the nature of MIS and data they will need to collect so that they are aware of the intended use and have an appreciation of the system. UN Women will be responsible for managing the MIS including quality control and loading data into the system. However, the trainers will be responsible for completing data at field level. Data collection forms have been developed to facilitate data collection at different stages.
In addition to training and post-training support, AWOME Programme will provide networking opportunities for peer learning and information sharing on a quarterly basis once the programme is established. This activity will be implemented jointly with government and De Beers and UN Women will lead in the conceptualisation of the activities. It is expected that the implementing partner will facilitate implementation by inviting entrepreneurs co-facilitating sessions and general involvement in planning and execution.
The trainings on SIYB package and the additional package for co-operatives will need to be conducted between 2018-2019 with requisite post training follow-up support to enable entrepreneurs to apply the learning in changing their businesses and their lives.
The Implementing partner will be appointed for a period of one and half years (June/July 2018-December 2019). AWOME Programme runs until end of 2020 but the initial engagement with the Implementing partner is until December 2019. This is because the package of services offered to entrepreneurs might need to be modified for the final year of AWOME Programme to accommodate emerging issues. For instance, progress the entrepreneurs will have made towards stated goals and emerging challenges and opportunities will strategies for implementation in 2020.
The strategy for 2020 will be finalised in 2019 based on monitoring data and inputs from strategic stakeholders. The agreement with the implementing partner could be extended subject to performance and availability of funding.
Organisations must clearly demonstrate the following competencies in their proposals.
- Applicant NGO must demonstrate capacity to implement the activities for which service is required successfully. (Maximum is 1.5 pages in the proposal)
- Nature of applicant organisation (NGO, CBO, National, sub-national etc.)
- Overall mission, purpose and core programmes of the organisation
- Target population for the organisation
- Organisation’s philosophy/approach/core values in delivering programmes.
- Length of existence and relevant experience
- Overview of organisation’s capacity relevant to the proposed engagement e.g. technical, governance and management, financial and administrative management
- Applicant must demonstrate a clear understanding of the UN Women’s Terms of Reference (TOR). Applicant must include in the proposal clear and specific statements on what the organisation will accomplish in relation to UN Women’s TORs. (maximum 1.5 pages in the proposal)
- The problem statement or challenges to be addressed as understood by the applicant given the context provided and the target group
- The results the applicant would expect after the intervention given the problem statement and the planned intervention and applicant’s knowledge of target group and context of intervention
- Demonstrate a clear proposed technical approach and activities. (maximum 2.5 pages of the proposal).
- Applicant should indicate the technical approach the organisation proposes and its soundness given the TORs. What will be done to produce the expected results?
- Applicant should indicate their fit to carry out the proposed activities including proposed strategies. Cite previous experience in conducting similar activities
- Identify how the organisation will implement the activities, who will be responsible, when, where and with whom the activity will be carried out. Consider that trainers are a core resource for the programme.
- Provide information on how the management of the organisation will interface with field officials in the implementation of the activities. Be sure to include monitoring of progress against milestones, corrective actions that could be will be taken in case of issues at implementation and who is responsible for oversight.
- Considering the activities that have been proposed already, indicate whether there are changes you would recommend for enriching the results based on previous experience and knowledge of the target group and context.
- Implementation plan should be included in a tabular form (it can be attached as annexure). (Maximum 1.5 pages or the proposal)
- Implementation plan should show a logical flow of activities and milestones.
- Indicate sequence of all major activities and timeframes providing as much details as possible
- Risks to successful implementation (maximum 1 page)
- Identify major risks (internal or external) that could hinder achievement of the results
- Indicate proposed risk mitigation strategies
- List key assumptions the organisation has made in proposing the approach and strategy that has been proposed.
- A result based budget should be included in the proposal (Maximum 1.5 pages)
- State the financial management practices of the applicant
- Include costs directly related to efficiently carrying out the activities and producing the results that are set forth in the TORs/your proposal. Direct costs include cost of dedicated trainers who will be dedicated to the implementation of the programme and should ideally be based in municipalities they are servicing. Other associated costs, such as costs of staff who are not programme staff, should be funded from other sources. Relevant staff whose time is shared across different programmes can apportion a realistic time they spend on the AWOME Programme to this budget.
- He budget should be realistic. Rather than assuming costs, find out as much as possible what the proposed activities will cost. Costs such as trainers’ salaries should be realistic and in line with applicant’s policy.
- The budget should include all costs associated with managing and administering the activity. Such costs include transport costs, printing and photocopying costs Z
- Applicant can charge a maximum of 7% of total budget towards administration (project’s contribution towards organisational expenses).
The financial proposal must include all envisioned costs including travel and/or catering for small group workshops.
Expression of interest/How to Apply
Interested applicants should apply through an email to Procurement.email@example.com by midnight on Thursday 24 May 2018. Incomplete or late applications will not be considered. In accordance with the criteria and requirements as set out in the TORs, the applicant must submit the following for consideration;
- A motivation letter
- A written proposal (observe the specified page limitations per section)
- Organogram of the organisation highlighting the main programme resources (trainers) in relation to other employees of the organisation including management.
UN Women reserves the right to discontinue the recruitment due to any unforeseen circumstances. Outputs of this assignment shall belong to UN Women and partners.