Room to Read: Programme Operations Manager

Room to Read South Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Tuesday, 20 February, 2018
Opportunity type: 
Employment

Room to Read is a non-governmental, non-religious nonprofit organisation that works with many local NGOs and community based organisations to implement programmes of the organisation. Room to Read seeks to transform the lives of millions of children in developing countries by focusing on literacy and gender equality in education. Working in collaboration with local communities, partner organisations and governments, we develop literacy skills and a habit of reading among primary school children.

Room to Read seeks to appoint a Programme Operations Manager  to be based in Pretoria

Responsibilities:
Management and Coordination

  • Ensure efficient and effective coordination across all elements of the Literacy Program at the field level
  • Supervises and oversees the work of the field staff and is responsible for optimising their productivity through effective management and leadership techniques (i.e., coaching/advising)
  • Ensure staff are consistently complying and adhering to policies, procedures and guidelines articulated in the CO handbooks, and facilitates the dissemination of information to all staff members to promote transparency 
  • Support staff through consultation with CO-level technical team to regularly assess staff capacity building needs
  • Ensure the performance management process is well-planned and conducted in a timely for all field staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement
  • Collaborates with Human Resources to handle recruitment and training of staff according to need
  • Leads and facilitates field staff in bi-weekly or monthly meetings to review progress against plans, find solutions to problems, share lessons learned, exchange expertise across programs, and to motivate and encourage teamwork
  • Ensure that field staff are aware of and understand the programs’ goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars
  • Supervise fund disbursement, reviews and approves the field monthly financial expenses in accordance with financial and purchasing policy and procedures 
  • Analyses financial records and travel logbooks for field staff in order to ensure program implementation efficiency 
  • Perform other tasks as assigned by the Program Operations Director and/or Country Director

 Program Implementation and Monitoring

  • Leads, coordinates and reports the implementation and achievement of the CO's program targets in the region, while ensuring high impact for children, quality and cost-effectiveness in accordance with the strategy, policies and guidelines of RtR
  • Conduct regular field visits to monitor and verify the programs’ progress and impact, understand the challenges and needs of stakeholders (e.g. RtR field staff, government, communities, children, etc.), and the appropriate RtR solutions
  • Oversees the implementation of the global Family and Community Engagement (“F and CE”) strategy in the region, including coordinating site selection activities, ensuring schools are advancing along the F and CE strategy continuum, as appropriate, and supervising the regular support provided to schools by field staff

 Planning, Reporting and Documentation

  • Develop the field office annual and long-term plans, and budgets appropriately to meet the goals and objectives of the RtR Country Office
  • Coordinate the timely completion of annual planning
  • Prepare monthly and quarterly implementation and budget forecasting
  • Develop quarterly report for distributing to partners, if applicable

 External Coordination and Networking

  • Attend to donor affairs including hosting donor and project site visits in collaboration with programs staff
  • Meet regularly with local government representatives, NGO partners, school administrators and parent groups
  • Promote and protects the reputation of Room to Read in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional Education organisation
  • Liaise with NGO Partner and Government Agencies, especially at provincial and district education levels. This includes periodic meetings with partners to exchange information and updating programs’ work progresses

Requirements:

  • Master’s Degree in Education Administration, Social Science, Project Management, or equivalent experience
  • Minimum of 10 years’ related work experience, with experience in leadership and management roles
  • Strong planning, budgeting/financial management, administrative, supervisory, coaching and program development skills
  • Knowledge and understanding of education issues, including teaching methodologies and community involvement in schools
  • Strong interpersonal and communication skills
  • Ability to stay in the field and travel to designated project sites
  • Computer literate (MS Word, Excel, PowerPoint)
  • Workshop/training and facilitation skills
  • Prior success working closely and building relationships with diverse groups of people
  • Proven track record of achieving results
  • Ability to juggle multiple priorities simultaneously and take initiative
  • Prior experience working with schools, teachers, administrators and government officials
  • Prior experience in a fast-paced, growth-oriented global or regional organisation
  • Report writing experience
  • Effectiveness in working or volunteering in a nonprofit organisation that is focused on maintaining high quality work and low overhead
  • Have passion for our mission and a strong desire to impact a dynamic nonprofit organisation
  • Be an innovative and creative thinker that tries new things and inspires others to do so
  • Have a very high level of personal and professional integrity and trustworthiness
  • Have a strong work ethic and require minimal direction
  • Work well independently as well as part of a team
  • Thrive in a fast-paced and fun environment

To apply, you will be asked to complete an online application and upload your resume and cover letter to www.roomtoread.org
 
Please quote the source of this advertisement in your application - NGO Pulse Portal

Only South African citizens will be considered for these positions. 
Room to Read gives preference to candidates who meet the job requirement and who will add to the culture and gender diversity of the organisation.
 
Applicants who do not comply with the above-mentioned requirements as well as applications received late will not be considered.
 
Note that correspondence will be conducted with the shortlisted candidates only. 
 
Room to Read reserves the right at any time to withdraw or alter this advertised position.

For more about Room to Read, refer to www.roomtoread.org

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
Pretoria

NGO Services

NGO Services