IFRC: Finance Officer

International Federation for Red Cross and Red Cross Crescent Societies (IFRC)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 16 February, 2018
Opportunity type: 
Employment

 

Job Title Finance Officer
Classification Level  
Organizational Unit / Duty Station
(Department / Zone Office / Delegation..... etc.)
Southern Africa Cluster Office - Pretoria
Immediate Supervisor’s Title Senior Finance and Administration Officer
Technical Manager’s Title
(if applicable)
Regional Head of the Finance and Administration
Number of Technical Reports
(if applicable)
N/A
Number of Direct Reports
(if applicable)
N/A
Number of Indirect Reports
(if applicable)
N/A

 
Organizational context (where the job is located in the Organization)

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, reaching 150 million people each year through its 190 member National Societies.  The Organization acts before, during and after disasters and health emergencies in order to meet the needs and improve the lives of vulnerable people.  Our work is guided by seven fundamental principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade.
 
The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world.  The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. . The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut).
 
The Southern Africa Cluster Reports to the Africa Regional Office based in Nairobi and is based in Pretoria and provides overall guidance and support to the 10 National Societies in the Southern Africa sub region
.
 

 
Job purpose

The Finance Officer will be assigned responsibilities to ensure effective and efficient delivery of Finance and administration services for the cluster office. The incumbent will report to the Senior Finance and Administration officer.

 
Job duties and responsibilities

Data capturing  on  Coda Accounting system
  • Ensure a Correct Data entry including verification of correct Accounting codes, dates and description for all Bank Accounts and Receipts
  • Checking that all captured transaction balance to the supporting documents and the captured documents are well supported according to the minimum procurement standards.
  • Source the correct bank rate for all Internal interbank transfers to ensure the exchange rate is competitive and its minimises the exchange losses.

Working advances for delegates and National staff

  • Work with National staff and delegates to ensure correct preparation of the required documentation and that it is correctly coded and working advance procedures are adhered to.
  • Verify coda input transactions to working advance Excel documents
  • Run monthly working advance accounts statements to staff and delegates to ensure they are correctly reconciled and reported and signed for filing.
  • Ensure transfers to National Societies are properly Accounted for in terms of recording and reporting

Month end Processes

  • Reconcile all Petty accounts and ensure all the monthly physical counts as done by the Assistant are correctly filed.
  • Prepare Monthly Bank Reconciliation including Posting of Bank charges and ensuring no outstanding dormant items in the reconciliation.
  • Posting of Provisions for National society outstanding advances and accrued invoices for services and goods delivered.
  • Provide monthly financial analysis of Accounts within the operational cluster to support strategic and operational decisions.

Budgets Preparation

  • Preparations of Cluster budget.
  • Reviewing of quarterly budget.
  • Preparation of PEARS for cluster Projects.
  • Provide financial support to non-financial managers in monitoring expenditures and recommend expense relocations where budgets are underperforming.

SARS Returns

  • Compiling of VAT claims schedule and submissions to SARS
  • Following on the claims and refunds and ensuring they are processed.
  • Reconciliation of the Monthly VAT statements.

Monitoring Bilateral expenditures

  • Overseeing the provision of Intergration services to the Zimbabwe Liaison office
  • Preparation of Invoices for PNSs using the monthly Account statements and supporting documents for each PNS.

Filling of Finance and Administration documents.

  • Ensure all original Field returns are properly filed and labelled and photocopied, with the originals sent to RFU.

                                                                                                                        
Duties applicable to all staff

1. Actively work towards the achievement of the Federation Secretariat’s goals
2. Abide by and work in accordance with the Red Cross and Red Crescent principles
3. Perform any other work-related duties and responsibilities that may be assigned by the line manager

 
Position Requirements

Education   Required Preferred
A degree in Accounting/Business Studies/Finance X
 
 
Appropriate qualification in computerised finance systems x  
Experience   Required  Preferred
Seven years of experience in Finance x  
Experience in project management and supporting project managers x  
Experience of working for the Red Cross/Red Crescent or a humanitarian    
Experience in administration       x  
Competent in financial control and reporting at all levels               x  
Experience in budgeting, budget monitoring, producing narrative and financial reports to deadlines. x  
Knowledge and Skills Required  Preferred
Proficiency in the usage of computers and office software packages (MS Word, Excel, etc) x  
Excellent knowledge of computer applications (Windows, spreadsheets, accounting packages word-processing, e-mail)   x  
Good training skills            x
Financial Analysis and Ability to present financial information clearly ( orally and written )    
High degree of competence in Monitoring, supervision and control, reporting, communication and self management.    
Ability to meet deadline and handling stress x  
     
Languages Required  Preferred
Fluently spoken and written English x  
Competencies (to be filled in by HR)    
Skills in fulfilling an advisory/supporting role
 
High degree of integrity, discretion, and personal conduct
 
Flexible and adaptable to changing working conditions
 
Self-motivated, with good judgment and initiative
 
Good verbal and written communication skills
 
Good interpersonal skills
 
Sensitivity to diversity
 
Good level of attention to detail
 
Pleasant personality
 
         

 
TO APPLY:
Interested applicants should apply via the oragnisation website: www.ifrc.org/africa
 
Closing date: 16 February 2018
 
Due to the volume of applications we receive, if you do not receive feedback within two weeks after closing date,please accept your application as being unsuccessful.

Location: 
Pretoria

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