IkamvaYouth: Human Resource Officer

IkamvaYouth
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Tuesday, 13 February, 2018
Opportunity type: 
Employment

IkamvaYouth is a township-based volunteer programme that gets learners out of poverty through education. The organisation exists to reduce inequality in South Africa, and its track record of matric results, access to post-school opportunities, and alumni success is proof that positive change is possible.
 
Purpose of the Position: 
The purpose of this position is to provide HR generalist support to all IY staff and management and to work closely with the HR Manager in support of IY’s human resource function.
 
Responsibilities:

Recruitment & Selection

  • Attend to and coordinate recruitment activities
  • Prepare and/or updating job descriptions
  • Advertise vacancies
  • Screen applicants, which includes arranging of assessments
  • Provide recruiting line manager with shortlisting matrix together with supporting CV’s
  • Provide HR admin with details to arrange interviews

Administration and Managing the Employee Life Cycle

  • Manage , draft and maintain HR related documentation pertaining to the life-cycle of an employee, including but not limited to; employment letters, increase and promotion letters, disciplinary communications, transfer letters, confirmation of employment, maternity agreements and leave agreements
  • Process all terminations, which includes absconsion, termination of employment, resignations and retrenchment)
  • Communicate terminations to all of IY
  • Provide HR Manager with terminations input for payroll
  • Keep track of fixed term contracts (includes internships), using a tracking spreadsheet
  • Communicate with line managers on the status of fixed term contracts update accordingly
  • Communicate fixed term movements to HR Manager for payroll purposes
  • Keep track of employees on probation
  • Send out monthly reminders to line managers to ensure probation discussions are being held
  • Escalate all late submission of probation reviews to HR Manager
  • Prepare quarterly annual leave recons for each department, region and branch

 Induction

  • Work together with the HR Manager to plan, arrange and manage the delivery of the induction programme
  • Send out induction communication to new employees and their line managers
  • Ensure that induction packs are created
  • Provide tech department with a copies of signed equipment acceptance forms
  • Attend to all queries related to on-boarding

HR Consulting

  • Provide guidance to all staff in relation to HR policies and procedures
  • Support the management of disciplinary and grievance processes
  • Review employment and working conditions to ensure legal compliance, as and when required
  • Assist with preparation for disciplinary matters, performance matters, compliance reports, audits, etc.
  • Assist with all statutory and compliance and reporting (Employment Equity Committee, EEA2 &EEA4 submission, COIDA and SDA Levy)
  • Assist in performance management processes

Staff Wellness

  • Work together with HR Manager to design and maintain staff wellness programme
  • Assist with arranging and coordinating wellness events and training
  • Plan and implement team building session for staff
  • Create and manage database of physco-social support service providers

Training and Development Support

  • Assist in identifying training gaps
  • Assist in developing learning plans that is in support of IY’s needs
  • Analyse training and development trends and makes recommendations
  • Assist with the training arrangements, which includes booking of facilitators, booking of a venues, catering and communication dates

Requirements:

  • Diploma and/or Degree in Human Resource Management or related field
  • Minimum of 2-3 years HR generalist experience
  • Experience in the NGO sector would be advantageous
  • Experience in working on ESS and VIP would be advantageous
  • Solid understanding of SA Labour Law and Codes of Good Practise
  • Problem-solving and creative solution mind-set
  • Results focused and deadline driven
  • Structured and disciplined
  • Objective, impartial and consistent
  • Organising and Planning Skill
  • Attention to detail
  • Good verbal and written communication skills

TO APPLY:
Interested applicants should submit their CV and a cover letter via email to careers@ikamvayouth.org  with the subject heading “HR Officer” by 13 February 2018.
 
Due to the volume of applications we receive, if you do not receive feedback within two weeks please accept your application as being unsuccessful.

Location: 
Pretoria

NGO Services

NGO Services