SmartStart: Accountant

Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 11 December, 2017
Opportunity type: 

SmartStart is a social franchise which aims to expand access to quality, affordable early learning opportunities for young children in South Africa.

SmartStart seeks to appoint an Accountant to be based in Johannesburg.

Salary: Will be negotiated based on years of experience

Report to: Operations Manager

Duration: Full time post

The purpose for this position is to ensure that funds are managed and accounted for in an effective, transparent and sustainable manner.

Finance and Cash Flow Management

  • Implement appropriate systems for finance management
  • Ensure that the organisation’s finances are managed and accounted for in an effective, transparent and sustainable manner, in accordance with IFRS
  • Review the monthly general ledger accounts
  • Ensure that all relevant journals are processed on a monthly basis
  • Ensure that relevant and accurate monthly management accounts are prepared and submitted to the respective unit managers, as well as, assisting with queries on the accounts
  • Review and approving the organisation’s annual financial statements
  • Manage the cash flows of the organisation
  • Liaise with the organisation’s bankers, when necessary
  • Identify areas for potential cost savings
  • Review the effectiveness of accounting and reporting systems on an ongoing basis to identify areas for enhancement
  • Ensure that financial policies and procedures are up to date and complied with
  • Ensure that spending is undertaken with due regard to value for money and identifying areas for costs savings
  • Assist with the preparation of financial documents and presentations for management, funder and board requirements
  • Ensure that all source documents are appropriately filed and files are properly labelled to facilitate retrieval of documents


  • Assist the respective units with the preparation of their budgets
  • Review all unit budgets for accuracy and reasonableness
  • Prepare expenditure forecasts for the organisation
  • Ensure that the respective units are provided with the necessary technical support during the budgeting process
  • Assist with the collation of budgets for submission to the Board for approval
  • Monitor monthly actual expenditure against budgets, identifying variances and ensuring that the necessary follow up action is taken, including expenditure from franchisors
  • Assist the unit managers with ongoing budget management
  • In consultation with the Operations manager, preparing budgets for proposal submissions


  • Undertake audit preparations to ensure an efficient, effective and successful statutory external audits
  • Manage all other audits and external reviews
  • Ensure that audit findings are timeously resolved, prior to the commencement of the next year’s audits


  • Manage processing of invoices
  • Authorise EFT payments

 Payroll and HR

  • Prepare the monthly payroll report
  • Review of payroll records
  • Ensure that all staff expense claims are handed in timeously for payroll processing
  • Ensure compliance with the relevant SARS requirements
  • In collaboration with HR, providing support on the HR system


  • Review the debtor’s age analysis on a regular basis

 Fixed Assets

  • Ensure that assets are adequately insured
  • Maintain the fixed asset register
  • Conduct periodic fixed asset counts
  • Ensure that all assets are tagged for identification purposes

 Grants Management

  • Ensure that grant/social investment funds are properly managed and accounted for
  • Prepare funder reports, and ensuring timeous submission thereof
  • Prepare all other financial information and documents required by funders
  • Ensure compliance with funder contractual requirements
  • Ensure that disbursement requests to funders are timeously submitted
  • Build and strengthening relationships with funders
  • Liaise with funders and attending funder meetings, when necessary

Procurement & Contract Management

  • Monitor compliance with procurement policies and procedures
  • Review procurement policies and procedures on an ongoing basis to identify areas for enhancement
  • Oversee tender processes, including the development of tender dossiers
  • Ensure adequate documentation of procurement processes undertaken by the organisation
  • Review contracts and participating in contract negotiations to ensure that the organisation’s interests are protected and risks effectively managed
  • Manage service providers/suppliers to ensure that deliverables are in accordance with the terms and conditions of signed contracts

 Risk Management

  • Ensure that financial risks are identified and effectively managed through the implementation and monitoring of appropriate accounting procedures, sound internal controls and good governance structures
  • Ensure compliance with statutory and regulatory requirements


  • Ensure that staff are provided with efficient and effective support/ assistance from the finance unit
  • Conduct training for staff on organisational policies and procedures
  • Prepare presentations and reports, as and when required
  • Take part in regular team reflection and review sessions
  • Contribute to the work of the design and development team in enhancing the SmartStart
  • Attend required internal and external meetings to report on progress and to gain an insight into the challenges and opportunities


  • Ability to work under pressure and as a team member
  • Ability to establish and maintain sound relationships with key stakeholders
  • Ability to provide the inspiration, direction and incentives required for team success
  • Ability to create an environment conducive to learning and development
  • Ability to embrace diversity and ensure fairness
  • Ability to focus on optimising own and others’ energy to drive results
  • Ability to use analysis, logic, innovation, experience, skill and knowledge to solve problems
  • Ability to express oneself effectively verbally and in writing in the English language
  • Ability to demonstrate strong conviction in own judgment and actions
  • Ability to use discretion and deal with sensitive information in a confidential and professional manner
  • Advanced proficiency in Sage One (including the inventory system), Sage 300 People and Pastel Partner
  • Computer literacy in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Advanced knowledge on E-filing and all relevant taxation submissions
  • Advanced knowledge of the VAT Act
  • Handle technical journal entries relating to income and income in advance on a monthly basis
  • Interpersonal skills and emotional intelligence
  • Strong planning and organisation skills
  • Meticulous and able to pay attention to detail
  • Strong customer service orientation
  • A bachelor's degree in accounting and articles
  • Three to five years’ work experience in an accounting/finance environment
  • Two years’ management experience (budgets and people)
  • Experience in the NGO and/or development sector would be advantageous

To apply, submit CV and covering letter to:

Please indicate in your cover note in which media you first saw this advert - NGO Pulse Portal
For more about SmartStart, refer to
For other vacancies in the NGO sector, refer to


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