AIDS Foundation: Risk and Accounting Officer

AIDS Foundation of South Africa (AFSA)
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 15 December, 2017
Opportunity type: 
Employment

VACANCY: FIXED TERM CONTRACT VALID UNTIL MARCH 2021

Purpose of Role
The successful candidate shall be responsible for monitoring and tracking the financial expenditure, ensuring measures and controls are put in place to manage and mitigate identified risks as well as collaborate with programme partners and internal auditors to identify and effectively manage new and potential future risks in order to strengthen and improve organisational governance. The Risk and Accounting Officer will ensure compliance of the SIDA grant sub-recipients (SRs), prepare periodic financial reports for submission to the CFO and SIDA as well as ensure that SRs properly prepare their accounts and financial records for the annual external audit by providing accounting support. In addition, the Risk and Accounting Officer will be required to orientate and train SRs on SIDA Programme financial management and compliance policies and procedures, provide technical assistance to SRs and monitor and track the programme risk register.
 
This position will be based primarily at the organisation’s Head Office in Durban, however visits to sub-recipient organisations shall be required from time to time. The successful applicant should possess analytical skills and a good eye for detail and be able to work in a high pressure environment.
 
Key Roles and Responsibilities:

  • Responsible for the overall Progamme Risk and Accounting function
  • Assess the internal management and control of AFSA and sub recipients on the SIDA programme
  • Identify any weaknesses in internal management and control and provide recommendation for improvement
  • Ensure that AFSA and programme sub recipients have an existing and effective system of internal management procedures and control
  • Make recommendations for the management and  improvement on the areas of risk
  • Compile risk registers for AFSA and sub recipients
  • Monitoring and Tracking status of the Programme Risk Register
  • Monitor internal control systems and ensure controls are implemented and applied consistently
  • Provide technical assistance to Sub-Recipients on control measures and risk mitigation processes and the implementation thereof
  • Manage the Risk Register/s Catalogue / file documentary evidence of compliance, control measures, processes and actions taken to manage and mitigate risks.
  • Monitor the implementation and adequacy of internal control systems at Sub-Recipient organisations; 
  • Regular physical site visits to sub recipients to assess risk management and financial management
  • Monitor and track Sub Recipient monthly expenditure reporting Input of Budget changes on the reporting tool and tracking of Budgets to make sure they are in line with GF rules
  • Induction and training of Sub Recipients on the systems and reporting tools
  • Review Sub Recipients Reports & disbursement of funds to SRs
  • Handling of queries relating to over/ under spend funds
  • Advise Sub Recipients on the budget re-allocation approval process and guidelines
  • Regular site visits to sub recipients
  • Responsible for the full accounting function of the programme
  • Prepare all financial donor reports
  • Coordinate recoveries for salaries, overheads and loans from programme account
  • Coordinate the programme audit
  • Manage programme budget
  • Coordinate programme audit/s
  • Responsible for the daily financial management of programme
  • Check and authorise code allocations on requests for the programme expenditure
  • Review all transactions for the programme

Requirements:

  • Bachelor of Commerce or Internal Auditing degree or equivalent
  • Minimum 3 years’ experience in finance, risk management or compliance within an NGO or Civil Society Organisation
  • Numerical skills and ability to evaluate costs
  • Demonstrate strong planning and organisational skills
  • Attention to detail and good problem solving skills requiring minimal or no input  from Manager
  • Analytical with ability to work well under pressure and work extended hours as required  to meet programme deliverables
  • Ability to work with minimal or  no supervision or review of work from Manager
  • Ability to express ideas both verbally and in written form in comprehensive manner
  • Valid driver’s license with at least one year’s driving experience

Integrity checks will be conducted on all shortlisted candidates, reference checks and competency assessments will be conducted from the 20-22 December 2017 or 8-10 January so please ensure if you apply that you will be available during these periods. All candidates are to send their CV, certified copies of qualification and a 1 page cover letter to recruitment@aids.org.za with subject “Risk and Accounting Officer” no later than 14h00 Friday, 15 December 2017. Please note that late or incomplete applications will not be considered.

Location: 
Durban

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