Soul City Institute: Provincial Coordinator

Soul City Institute
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 23 October, 2017
Opportunity type: 
Employment

Soul City Institute is a Social Justice organisation that focusses on Young Women & Girls and the communities they live in. Through its interventions it ensures that young women & girls have equal access to resources that enable them to reach their full potential and take their rightful place in society. It is an organisation that promotes a just society and ensures equal treatment and respect for basic human rights.

Soul City Institute seeks to appoint a  Provincial Coordinator to be based in Nkangala District, Mpumalanga.

Reporting to: The Senior Manager

Contract: Fixed-term contract ending 30th March 2019

The Coordinator will assist the provincial manager to implement the SCI programme strategy at provincial level in order to achieve the SCI’s objectives 
 
Responsibilities:

Coordination of Youth projects

  • Effectively support the provincial manager in rolling out the Soul Buddyz Club and/or Young Women’s Club programmes in the province which includes:
    • coordinate the preparation and monitoring of project plans
    • coordinate incoming and outgoing communication with Soul Buddyz Clubs and/or Young Women’s Clubs and determine the appropriate follow up action required
    • Identify diverse community based organisations to partner with for innovative campaign execution
    • Oversee fieldworkers and other service providers/suppliers in the province in accordance with the terms and conditions of their relevant contracts
    • Together with the provincial manager, conduct community mapping and ongoing intelligence gathering for project risk and opportunities
    • In consultation with the provincial manger, develop and implement project plans for the training and fieldwork activities required to support Soul Buddyz Clubs and/or Young Women’s Clubs in the province
    • Facilitate trainings and dialogues for projects in the province and districts
    • Coordinate the logistical support required for the implementation of training, fieldwork and monitoring activities in the province
  • Develop and implement distribution plans for Soul Buddyz Club and/or Young Women’s Club programmes
  • Monitor the distribution of materials to Soul Buddyz Clubs and/or Young Women’s Clubs in the province
  • Coordinate AFC activities in the province
  • Assist with fundraising for the AFC project

​Coordination of Provincial projects

  • Represent SCI in provincial forums relating to SCI provincial work
  • Run community dialogues where appropriate
  • Train communities in the province where appropriate

Monitoring of training and fieldwork activities 

  • Support the provincial manager in the development and implementation of a monitoring plan (including visits) for the province
  • Collect and collate data and reports from fieldworkers
  • Prepare monthly reports on training, fieldwork and monitoring activities in the province
  • In consultation with the Provincial manager, prepare and deliver presentations at relevant meetings and forums
  • Ensure that fieldworkers have the relevant data collection tools: attendance registers, dialogue and training reports and evaluation forms and other relevant tools which the M&E team will provide as and when required
  • Ensure that data collected is captured correctly and it meets the required M&E standards
  • Capture visual and audio footage of various activities

Relationship Building and Management 

  • Maintain relationships with the Departments of Basic Education and Health at provincial and district levels
  • Develop, strengthen and sustain strategic partnerships and alliances with key government departments and other stakeholders in the province that are critical for the success of the programme
  • Keep abreast of developmental changes in the province and gather intelligence to ensure the programme stays relevant to the provincial context and meets best practice standards
  • Attend meetings with government and other key stakeholders and give verbal and written feedback
  • In consultation with the provincial manager prepare, deliver and represent Soul City in various meetings and forums

Project Cycle Management

  • In consultation with the provincial manager, develop and present programme presentations where required for both internal and external stakeholders
  • Coordinate relevant workshops and generate workshop reports
  • Prepare and submit monthly reports
  • Administration and project planning
  • Maintain and grow the youth programme’s sourcing opportunities to extend the brand with various stakeholders
  • Provide the necessary administrative support and assistance for the implementation of the youth projects at provincial and district levels

Financial Management

  • Coordinate the receipt, checking and submission of invoices to the provincial manager in order to facilitate timeous payments
  • Assist with the procurement, and payment of service providers/suppliers
  • Comply with all financial policies and procedures (including procurement)
  • Undertake spending with regard to value for money and ensure that service provider pricing is competitive

Human Resources Management

  • Participate in the recruitment of provincial fieldworkers and service providers
  • In consultation with the provincial manager, identify own training and coaching requirements to achieve optimal performance
  • Represent the organisation at provincial and district levels with a high level of professionalism, efficiency and ethics
  • Comply with all HR policies and procedures. 

Requirements:

  • A three-year diploma, a degree or an equivalent qualification in communication, education, health, public health, social science or social work
  • At least three years’ experience in the health and/or development sector
  • Experience in developing educational materials would be an added advantage
  • Experience and understanding of children sector issues is essential
  • Knowledge of all legislation relevant to children’s issues i.e. the Child Protection Act, The Constitution of South Africa, etc.
  • Knowledge of the edutainment development process would be an added advantage
  • Advanced proficiency in MS Office - including word, excel, PowerPoint and outlook
  • English verbal and written communication skills
  • Communication skills in other South African languages would be an added advantage
  • Strong planning and organisation skills
  • Meticulous and able to pay attention to detail
  • Able to interpret data and information in order to generate reports
  • Report writing skills
  • Interpersonal skills
  • Able to multi-task and prioritise
  • Self-motivated, a self-starter and able to work with limited supervision
  • Able to work under pressure and meet deadlines
  • Able to use own initiative and take ownership of his/her tasks
  • Good team player.
  • Valid Driver License
  • Own transport 

To apply, submit your CV and motivation letter to recruitment@soulcity.org.za

Please quote the source of this advertisement in your application - NGO Pulse Portal

For more about the Soul City Institute for Health and Development Communication, refer to www.soulcity.org.za

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies

Location: 
Witbank

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