Soul City Institute: Provincial Coordinator

Soul City Institute
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 23 October, 2017
Opportunity type: 

Soul City Institute is a Social Justice organisation that focusses on Young Women & Girls and the communities they live in. Through its interventions it ensures that young women & girls have equal access to resources that enable them to reach their full potential and take their rightful place in society. It is an organisation that promotes a just society and ensures equal treatment and respect for basic human rights.

Soul City Institute seeks to appoint a  Provincial Coordinator to be based in Nkangala District, Mpumalanga.

Reporting to: The Senior Manager

Contract: Fixed-term contract ending 30th March 2019

The Coordinator will assist the provincial manager to implement the SCI programme strategy at provincial level in order to achieve the SCI’s objectives 

Coordination of Youth projects

  • Effectively support the provincial manager in rolling out the Soul Buddyz Club and/or Young Women’s Club programmes in the province which includes:
    • coordinate the preparation and monitoring of project plans
    • coordinate incoming and outgoing communication with Soul Buddyz Clubs and/or Young Women’s Clubs and determine the appropriate follow up action required
    • Identify diverse community based organisations to partner with for innovative campaign execution
    • Oversee fieldworkers and other service providers/suppliers in the province in accordance with the terms and conditions of their relevant contracts
    • Together with the provincial manager, conduct community mapping and ongoing intelligence gathering for project risk and opportunities
    • In consultation with the provincial manger, develop and implement project plans for the training and fieldwork activities required to support Soul Buddyz Clubs and/or Young Women’s Clubs in the province
    • Facilitate trainings and dialogues for projects in the province and districts
    • Coordinate the logistical support required for the implementation of training, fieldwork and monitoring activities in the province
  • Develop and implement distribution plans for Soul Buddyz Club and/or Young Women’s Club programmes
  • Monitor the distribution of materials to Soul Buddyz Clubs and/or Young Women’s Clubs in the province
  • Coordinate AFC activities in the province
  • Assist with fundraising for the AFC project

​Coordination of Provincial projects

  • Represent SCI in provincial forums relating to SCI provincial work
  • Run community dialogues where appropriate
  • Train communities in the province where appropriate

Monitoring of training and fieldwork activities 

  • Support the provincial manager in the development and implementation of a monitoring plan (including visits) for the province
  • Collect and collate data and reports from fieldworkers
  • Prepare monthly reports on training, fieldwork and monitoring activities in the province
  • In consultation with the Provincial manager, prepare and deliver presentations at relevant meetings and forums
  • Ensure that fieldworkers have the relevant data collection tools: attendance registers, dialogue and training reports and evaluation forms and other relevant tools which the M&E team will provide as and when required
  • Ensure that data collected is captured correctly and it meets the required M&E standards
  • Capture visual and audio footage of various activities

Relationship Building and Management 

  • Maintain relationships with the Departments of Basic Education and Health at provincial and district levels
  • Develop, strengthen and sustain strategic partnerships and alliances with key government departments and other stakeholders in the province that are critical for the success of the programme
  • Keep abreast of developmental changes in the province and gather intelligence to ensure the programme stays relevant to the provincial context and meets best practice standards
  • Attend meetings with government and other key stakeholders and give verbal and written feedback
  • In consultation with the provincial manager prepare, deliver and represent Soul City in various meetings and forums

Project Cycle Management

  • In consultation with the provincial manager, develop and present programme presentations where required for both internal and external stakeholders
  • Coordinate relevant workshops and generate workshop reports
  • Prepare and submit monthly reports
  • Administration and project planning
  • Maintain and grow the youth programme’s sourcing opportunities to extend the brand with various stakeholders
  • Provide the necessary administrative support and assistance for the implementation of the youth projects at provincial and district levels

Financial Management

  • Coordinate the receipt, checking and submission of invoices to the provincial manager in order to facilitate timeous payments
  • Assist with the procurement, and payment of service providers/suppliers
  • Comply with all financial policies and procedures (including procurement)
  • Undertake spending with regard to value for money and ensure that service provider pricing is competitive

Human Resources Management

  • Participate in the recruitment of provincial fieldworkers and service providers
  • In consultation with the provincial manager, identify own training and coaching requirements to achieve optimal performance
  • Represent the organisation at provincial and district levels with a high level of professionalism, efficiency and ethics
  • Comply with all HR policies and procedures. 


  • A three-year diploma, a degree or an equivalent qualification in communication, education, health, public health, social science or social work
  • At least three years’ experience in the health and/or development sector
  • Experience in developing educational materials would be an added advantage
  • Experience and understanding of children sector issues is essential
  • Knowledge of all legislation relevant to children’s issues i.e. the Child Protection Act, The Constitution of South Africa, etc.
  • Knowledge of the edutainment development process would be an added advantage
  • Advanced proficiency in MS Office - including word, excel, PowerPoint and outlook
  • English verbal and written communication skills
  • Communication skills in other South African languages would be an added advantage
  • Strong planning and organisation skills
  • Meticulous and able to pay attention to detail
  • Able to interpret data and information in order to generate reports
  • Report writing skills
  • Interpersonal skills
  • Able to multi-task and prioritise
  • Self-motivated, a self-starter and able to work with limited supervision
  • Able to work under pressure and meet deadlines
  • Able to use own initiative and take ownership of his/her tasks
  • Good team player.
  • Valid Driver License
  • Own transport 

To apply, submit your CV and motivation letter to

Please quote the source of this advertisement in your application - NGO Pulse Portal

For more about the Soul City Institute for Health and Development Communication, refer to

For other vacancies in the NGO sector, refer to


NGO Services

NGO Services