Call for Proposals: Impact Study

CHOC Childhood Cancer Foundation
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 20 October, 2017
Opportunity type: 
Call for proposals

For over 37 years CHOC has been supporting children with cancer and their loved ones. CHOC does monthly and quarterly monitoring, we have had many letters and other forms of communication from many beneficiaries, partners, we get regular feedback form the medical doctors and other professionals working in hospitals, as well as the general public. All of these indicate that the work CHOC does is having a real positive effect and is making a huge difference to children, parents and other loved ones; and our service and support is greatly appreciated.

CHOC now requires a formal assessment by an objective outside group, on an academic and professional basis, to ascertain with confidence, in a substantiated manner, if and how our work is having an impact.

Overall Purpose Of The Impact Assessment

NGOs are significant contributors to human development and social well-being, not only but also including in the medical health sector. The need to assess the impact of the work of NGOs, like CHOC, is important for several reasons:

  • To know with certainty and in an objective manner if our good activities are making a real difference to our beneficiaries
  • To demonstrate to our donors and supporters that the funds they invest in CHOC are well utilised and make a real difference
  • For our own organisational learning and strategic developments – how can we do things better?
  • And to better understand the people we serve - the children and their families - and their context
  •  (The assessment is not an audit of CHOC, but to measure if the impact of CHOC’s programmes of support is in line with our stated purpose and the goals laid out in the Strategic Plan.)

The Main Objectives Of CHOC’s Programmes Of Support 

CHOC’s purpose and mission, as the leading Childhood Cancer Foundation in South Africa, is supporting children with cancer and life-threatening blood disorders; and their families; improving early detection and facilitating effective treatment. This purpose involves several objectives:

  • That all children adhere to treatment (the entire treatment cycle, which can last over three years, even longer) in paediatric haematology oncology wards in SA, and in doing so decrease the morbidity and mortality rates of children with cancer
  • CHOC provides training and education nationally on the Early Warning Signs of childhood cancer to improve early diagnosis and referral for specialised treatment centres
  • CHOC provides psychosocial support so the beneficiaries are educated and empowered to be emotionally able to cope with the trauma and wide-ranging socio-economic impacts of a childhood cancer diagnosis                                                                  
  • CHOC’s programmes of support - both practical and emotional – make the challenging journey of battling childhood cancer easier. Particularly in the case of low-income families, who live far from treatment centres, CHOC’s practical support reduces financial strain on families to ensure no children are not precluded from accessing and adhering to treatment

In summary, the Impact of CHOC’s programmes should be to make the cancer journey for the child and families easier and to decrease the mortality and morbidity of children with cancer. 

Scope, Details And Requirements Of The Proposed Impact Assessment 

The scope and parameters of the impact assessment are proposed as follows:

  • That the assessment includes the main beneficiaries of our programmes: children with cancer, parents, caregivers, their families and other loved ones. Additionally, the assessment should include others who are not direct beneficiaries but nonetheless benefit indirectly or are involved in our programmes in such a way that they have a good understanding and experience as to the effectiveness of our programmes. This will involve such groups as the paediatric oncology and related doctors and nurses, Awareness programme trainees and volunteers
  • This is a national assessment and should incorporate assessment across the country in the cities and areas in which CHOC runs its programmes. A sample selection of the sites where we work is chosen as follows: Cape Town, East London, Durban, Pretoria, and Johannesburg. For the Awareness programme we wish to include two rural areas where the Awareness training programme has occurred
  • The impact assessment should be concluded in the time necessary, but our anticipation is that it not take more than four consecutive months, and will be done in less than a six-month period (from date of acceptance of the proposal)


The consultant/evaluator can and shall recommend what methods and tools they feel is best to use for this but it is our expectation is that it will include some of the following:

  • Interviews of different beneficiaries and individuals that participated in the interventions in order to be able to document cases studies
  • Group discussions / focus group discussions
  • A review of documents – be they internal CHOC documents or external ones (such as articles written about the work of CHOC or letters about CHOC’s support from beneficiaries)

Support from CHOC for this assessment 

The consultant will be provided with documents they request to facilitate the assessment process providing they do not request confidential documents. These may include:

  • The work plans / annual plans, regional and/or national.
    • Various reports and documents from regions and departments.
  • Progress and Annual Reports. The consultant shall also be given practical support from CHOC which shall include:
    • A contacts / point person in CHOC with whom they will liaise with.
  • Reasonable access to all information required for the planning and execution of the project. (This will, of course, exclude confidential information and be within the parameters of regulations in regard to the protection of personal information.)
  • Facilitated access to selected informants, interviewees or participants
  • Logistical support from the national and relevant regional offices, providing these are reasonable and requests are not made by the consultant which is actually their responsibility (as per this TOR and our agreement with them)

Budget and costs 

The consultant shall prepare and provide a budget for this. S/he is expected to include all costs to be incurred for the execution of the exercise, which should include both professional fees and operational costs. This means that all fieldwork costs must be worked into the proposed budget, including time costs, costs associated with communicating with beneficiaries and stakeholders; accessing beneficiaries and stakeholders; meals; transportation costs; stationary costs; and any other costs associated with the assessment.  The costs identified must speak directly to the methodology submitted as part of the proposal, and the budget should be aligned to the work plan.

The experience and skills expected of the consultant:

Essential skills and experience:

  • Experience and a proven track record of doing impact assessments/studies/evaluations
  • Experience in doing national assessments focused on social development / social support programmes
  • General knowledge of the South African socio-economic situation
  • Writing skills
  • Research, interview and analytical skills

Preferred skills and experience:

  • General human development expertise and experience
  • Experience and knowledge of the SA health sector, and /or knowledge of the civil society sector
  • Language skills in local languages i.e. in addition to English, such as Sepedi, isiZulu, Afrikaans and isiXhosa

Request For Proposals

We shall consider proposals from consultants (be they an individual or group/organisation/company) that performs such impact assessments. The proposal and must include the following:

  • The conceptual framework the scope for the Impact Assessment
  • The proposed methodology, tools, and processes
  • The time period required
  • A full, high-level budget with all major costs, and payment schedules
  • Statement of Availability.
  • An indication of what the outcome (final report) will look like or include

Closing date of (Friday) 20 October, 2017. 

Proposals are to be sent to the CHOC CEO at,za and copied to the Programme Development Manager, Adri Ludick

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