Call for Proposals: Consultancy to Evaluate the Achievements of the Community Development Collaborative Programme in South Africa

AIDS Foundation of South Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Wednesday, 22 March, 2017
Opportunity type: 
Call for proposals

Consultancy to Evaluate the Achievements of the Community Development Collaborative Programme in Limpopo, Gauteng & KwaZulu-Natal Provinces.

Project Duration              
3 months (1 April 2017 – 30 June 2017).

Reporting To     
Directly to Andrew Miti of AIDS Consortium NPC & Sibusiso Mkhize of AIDS Foundation of South Africa
Some indirect dealings with members of the Collaborative Task Team comprised of AIDS Foundation of South Africa, the AIDS Consortium NPC and CHoiCe Trust.


The HIV and AIDS pandemic has disintegrated family, community and social structures, and has led to an increase in the number of vulnerable community members.  With a strong correlation between poverty and HIV and AIDS, the poor in South Africa have borne most of the burden of this disease and opportunistic infections.  Responding to this issue cannot be the responsibility of one sector alone, and a multi-sectoral approach is essential for achieving results for beneficiaries.  Although the Government of South Africa holds the mandate for addressing the needs of the nation, non-governmental organisations (NGOs) play a vital role in ensuring service delivery and reducing the impact of HIV and AIDS in the country. 
The focus of the collaboration was to combine the skills of 3 NGOs to provide comprehensive and holistic support to Community-Based Organisations (CBOs) for the strengthening of community-based health service delivery. From 2015 the collaborative introduced elements of economic empowerment through savings club promotion among CBO personnel. Through this the collaboration has been aimed between 2013 and 2017 at improving the health status and well-being of vulnerable communities and ameliorate the impact of HIV and AIDS in targeted locations in the Limpopo, Gauteng and KwaZulu-Natal provinces.  The 3 NGOs – the AIDS Foundation of South Africa (AFSA), the AIDS Consortium NPC and CHoiCe Trust – with the support of Irish Aid through the Embassy of Ireland, worked to build the capacity of selected CBOs in equipping them with resources and technical skills to implement appropriate and effective HIV and AIDS prevention interventions, food security and climate change programming, social protection interventions and implementation of self-help groups through such mechanisms as savings club formation and voluntary savings and loans within their communities.
The purpose of the current Terms of Reference is to provide the 3 NGOs, as well as the Embassy of Ireland, with an independent, external end-term evaluation of the work of Community Development Collaborative between August 2013 and June 2017. The consultant will be supported by a Task Team established by the 3 NGO collaborative partners.

Overall Objectives 
The overall objective of the consultancy is to provide an independent external evaluation of the Community Development Collaborative programme which will inform the parties about the design and implementation of similar projects in the future, and make recommendations in particular for improving their support to CBOs; their intervention packages for community members directly; and future collaboration efforts.

Scope and Methods of the Work

The consultant(s) are required to specify in their application the scope of services they intend to provide, and methodology to be used, including project management and availability for meetings with the Collaborative Task Team towards the fulfilment of this evaluation.
It is expected that the evaluation will:

  • Assess the impact and relevance of the Community Development Collaborative from August 2013 – June 2017
  • Assess whether the partners achieved their programme objectives
  • Identify key impact and successes of the implemented partner activities
  • Determine whether there were additional outputs or outcomes which were unforeseen or unspecified
  • Identify whether there are potential linkages or networks which could be drawn upon to benefit the outcomes of the programme, and/or the work of the partners moving forward
  • Recommend some key approaches to support the implementation of similar programmes and recommend approaches to strengthening the collaboration beyond June 2017

The consultant will be provided with the following documents to facilitate the evaluation process:

  • The work plans of the Community Development Collaborative
  • The Service Delivery Contract between Irish Aid and each of the parties
  • The Memorandum of Understanding between the three parties
  • Various reports and documents from each partner organisation, including, but not limited to:
    • Mid-Term Review Reports
    • Baseline Reports
    • Consolidated Proposal
    • Workplans
    • Progress and Annual Reports

The Consultant(s) will be expected to engage with the documents as well as carrying out fieldwork within the areas of specified provinces in which the programme was implemented.  All fieldwork costs must be worked into the proposal budget, including costs associated with communicating with beneficiaries and stakeholders; accessing beneficiaries and stakeholders; venue hire and catering; transportation costs; stationary costs; and any other costs associated with the programme.  The costs identified must speak directly to the methodology submitted as part of the proposal. 

The consultant(s) will communicate directly with the representative from AIDS Consortium NPC, but feedback will be compiled from a Partners Collaborative Task Team which will include representatives from each of the organisations mentioned herein.

Expected Deliverables 

The consultant(s) will be required to engage with the 3 collaborative partners in carrying out this assessment, as well as with the management and board members of the Community Based Organisations (CBOs), staff at these organisations, and the beneficiaries of services provided by the CBOs.
The consultant will be required to deliver the following with respect to this assignment:

  • A conceptual framework for the completion of the Evaluation, including a detailed proposed timeframe for the different activities in the Evaluation
  • A draft detailed Evaluation Report, which must include, but not be limited to, the following:
    • The appropriateness of the programme and its objectives
    • A description of how the programme has impacted upon the lives of its beneficiaries
    • The extent to which the programme objectives had been achieved
    • Incidental information from the community on other related needs or priorities
    • Lessons learnt by the CBOs
    • Lessons learnt by the collaborative partners
    • Recommendations for adding value to a future programme
  • A final detailed Evaluation Report, which must include or take into consideration comments submitted by the Collaborative Task Team.

Timeframe and Payment Schedule: 

Once appointed the consultant(s) will be required with respect to this assignment to operate within the following timeframes and payment conditions:

Deliverable Timeframe Payment Schedule
Amended framework following consultations with Task Team Thursday, 6th April 2017 – within 5 working days of contract signing 40% of total within 5 working days of contract signing
Draft Evaluation Report Friday, 19th May 2017 30% of total within 3 working days of receiving the draft report
Presentation of draft report and input by Task Team Friday 26th May 2017 10% of total within 3 working days of the presentation.
Final Evaluation Report incorporating final comments or queries made by Task Team Friday, 30th June 2016 20% of total within 3 working days of receiving the final and agreed upon report

The consultant will be required to present the draft findings to a meeting of the collaborative partnership which will include representatives from the AIDS Foundation of South Africa, the AIDS Consortium NPC, CHoiCe Trust and Irish Aid.  The consultant must be prepared to respond to any queries or follow up enquiries at this time, and further to incorporate input from this presentation into the final report.

Competency and Expertise Requirements
Consultant(s) are required to have the following skills and experience:

  • Professional expertise with regards to HIV and AIDS interventions
  • Knowledge of the South African situation
  • General development expertise and experience
  • Cross-disciplinary skills (e.g. social, economic and institutional)
  • Awareness of gender and cultural issues
  • Impact assessment experience
  • Language skills in local languages i.e. Sepedi, Zulu, Tshivenda
  • Knowledge of the civil society sector


The service provider is expected to include all costs to be incurred for the execution of the exercise, which should include both professional fees and operational costs. The budget should be aligned to the work plan.
Submission of Proposals: 

An email requesting further details on this call should be submitted to by all consultant(s) interested in submitting a proposal. An information package on the collaborative will then be forwarded within 3 working days to prospective applicants.

Proposals and budgets must be received via the same email by Wednesday 22 March 2017.

Address enquiries to by Friday 10th March 2017.
Tenders to be submitted by Wednesday 22 March 2017 must include:

  • Details of the consultant(s) to undertake the assignment, including a comprehensive CV with relevant work experience and 3 contactable references
  • Methodology for the Assignment
  • A Budget
  • Statement of Availability

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