ActionAid: HR Administration Officer

ActionAid International
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Monday, 26 September, 2016
Opportunity type: 
Employment
DIRECTORATE:  Institutional Development 
Position:  HR Administration Officer
Location:  Johannesburg
Salary:  R346 072 - Total Cost to Company per annum
Duration:    2 months fixed term contract
South African Local salary scales and terms and conditions will apply 

Purpose of the Role:
The purpose of this role is to manage the recruitment and administration of the Employee Life cycle of IS staff. A further purpose of the role is to manage the National Payroll for South African based staff.
 
Key responsibilities include but not limited to:

  • Provide an efficient and cost effective support service for the smooth running of the IS Johannesburg Hub.
  • Ensure that all approvals are received before a position is recruited for and appropriate documentation is completed and filed (including Role Profile)                                                                       
  • Set up recruitment plan with time frames for each recruitment together with the recruiting Line Manager
  • Ensure that the relevant recruitment e-mail address is set up and  active before advertising the position
  • Ensure that all induction reports are received and kept on record
  • Prepare induction schedule for the new employee with all the relevant induction sessions booked with the relevant people such as; IT, Health & Safety, Office Administration
  • Work Permits: Keep track of work permit end dates and compliance of rights to work in the country
  • Assist with work permit processing and administration for South African staff, together with staff member and work permit specialist
  • Open a new staff file (hard and soft) in compliance with the filing standard and relevant check list
  • Prepare offer/appointment documentation and issue to employee once approved by the HR and Ops Business Partner, SA and Line managers
  • Ensure all new starter documents are returned on time before payroll is due. 
  • Generate monthly reports for Recruitment tracker, fixed term contracts, probation list and performance appraisal that needs to be sent to HR Manager and HR Operations Manager
  • Responsible for Global HR reporting
  • Super User for the Global HR system, engagement with Vendor responsible for system, and  training of users

Desired Skills & Experience
The successful candidate will have:

  • Minimum of 3 years experience in an HR Generalist Capacity
  • Experience with VIP Payroll software and managing a payroll
  • Experience with Employment Equity, SDL and other statutory reporting requirements
  • Strong understanding of BCEA and LRA in South Africa
  • Advanced Microsoft Excel Skills
  • Previous experience with the administration of staff benefits
  • Clear insight into the Employee Lifecycle
  • Advanced experience working with HR Managed Information Systems in terms of design, implementation, development and maintenance
  • A passion for working with data, developing and analysing reports drawn from this data
  • Good facilitation skills to provide training and support on the Global HRMIS
  • Previous experience with Crystal Report Writing advantageous
  • Exceptional Inter-Personal Skills with the ability to quickly create rapport with others

Application Procedures
Applications should be sent with your CV, motivation cover letter by no later than 26th September 2016. You are requested to highlight in the motivation letter how specifically you meet the criteria for this role.  Please clearly indicate which position you are applying for and Ref No: V051.
 
This post is for South African Nationals or Permanent Residents candidates only

For Job Description, click here

External Applications:  idd.jhb@actionaid.org

Location: 
Johannesburg

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