Programme Administrator: Leading Safe Choices South Africa - Cape Town

The Health Foundation: Leading Safe Choices South Africa
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 13 November, 2015
Opportunity type: 
Employment

The Health Foundation is the sub-grant recipient for the Leading Safe Choices programme, led by the Royal College of Obstetricians and Gynaecologists (United Kingdom, RCOG) and implemented in close collaboration with the Western Cape Department of Health (WC: DoH) in selected health facilities for a 3-year pilot in the Western Cape. 
 
The RCOG Leading Safe Choices initiative aims to strengthen the competence and raise the standing of family planning professionals by promoting best practice and implementing training and support systems to build skills and professionalise family planning and comprehensive abortion care services.
 
The Health Foundation is a non-profit company mobilising resources to enhance services through priority projects in the public health sector in the Western Cape and beyond. For this programme the Health Foundation will manage the sub-grant and provide oversight of the programme, which will be implemented by the WC: DoH, with the governance of a steering committee. Supported by this sub-grant, a dedicated team of three will be employed by the Health Foundation and seconded to the WC: DoH, where the team will work closely with relevant directorates – reproductive health, women’s health, facility-based services and people development.

Job purpose:

The Programme Administrator will support and work closely with the Programme Manager and M&E Officer for the Leading Safe Choices Programme in implementing the work plan and coordinating the training. Reporting to the Programme Manager and liaising often with the RCOG, this person will provide support for administrative, logistical and financial aspects of the programme. There will be regular liaison between the Programme Administrator and the Financial Manager at The Health Foundation for the responsible management of the sub-grant within budget, and regular communication with stakeholders in the WC: DoH.
 
Duties and Responsibilities

The duties and responsibility will inter alia include:

  • Work with the Programme Manager in gathering quotes, preparing procurement requests and sending them to The Health Foundation for approval, loading payments on internet banking, providing additional follow-up documentation and information as needed, and assuring that all approvals are secured and documented before goods and services are ordered or purchased
  • Perform basic financial administration and recordkeeping tasks
  • Support the Programme Manager in managing all expenditure within budget.
  • Work and maintain close contact with staff and programme stakeholders to ensure programme progress in accordance with work plans and budgets, making changes and updates as appropriate.
  • Provide all necessary administrative assistance to the health facilities and Stakeholders in the Department of Health.
  • Assist the Monitoring and Evaluation Officer in liaising with facilities and other DOH components in obtaining data and in drawing up reports
  • Assist the Programme Manager and the Monitoring and Evaluation Officer with office management tasks such as answering telephones, taking messages, responding to emails, filing, and other general office tasks.
  • Coordinate all logistics and preparations for training and scheduling of trainees and trainers according to their work demands.
  • Coordinate travel logistics for and take minutes in steering committee meetings
  • Assist the Programme Manager and M&E Coordinator in recording and archiving information related to the programme, and informing her/him of periodic narrative and financial reports.
  • Other duties as required from time to time and requested by the Programme Manager.

 Qualifications and requirements:

  • Minimum 5 years’ experience in project/programme administration
  • Proven ability to set up & implement admin systems for projects/programmes
  • Skilled in basic financial administration
  • Excellent interpersonal and high level communication skills to interact with various stakeholders (local and international)
  • Self-starter, with strong multi-tasking and problem-solving skills
  • Ability to work independently, as well as part of a dynamic team
  • Must be very dependable, focused, accurate and detail oriented
  • Excellent writing skills in English
  • Knowledge of and experience in the public health sector will be a distinct advantage.
  • Fully conversant in English and a local language of the Western Cape
  • Advanced computer literacy in Excel, Word, PP & Outlook
  • In possession of an unendorsed driver’s license and own vehicle
  •  Willingness to travel to health facilities across Cape Town

Interested candidates must send a CV in Word format and contact details of three work related referees to Annelie at marais.button@telkomsa.net

This post will be based in Cape Town and employment must commence on 04 January 2016.

Please note that contact will only be made with shortlisted candidates.

Location: 
Cape Town

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