ActionAid International: HR Systems and Reporting Officer

ActionAid International
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 18 September, 2015
Opportunity type: 
Employment

ACTIONAID INTERNATIONAL
DIRECTORATE: Institutional Development Directorate
Position: HR Systems and Reporting Officer
Location: Johannesburg, South Africa
Salary: R346 072 per annum
Local Salary and Terms and Conditions will apply

Purpose of the Role:

To coordinate the implementation of the Global HRMIS and to ensure that Management Information is readily available on request in the forms of various reports. A further purpose is to manage the payroll for the International Secretariat, both International and National. This role anchors federation wide HR Reporting and HR analytics through the bi-annual HR reporting process.

Key responsibilities include but not limited to:

  • HR and Management and Reporting; ensure that relevant and updated reports are available and up to date from the  Global HRMIS
  • Create standard and customised HR reports based on requirements from the Global HROD Community 
  • Manage permissions of the HR Site on the Hive; Induct new HR team members on Global HRMIS system –  send manuals and provides support
  • Identify missing/ inconsistent use of data fields and work with the HR team to ensure clean data is held on the system
  • Identify and resolve system technical issues together with International IT
  • Support the International HROD team as needed on an ongoing basis
  • Ensure that the Induction Model on the HIVE is kept up to date and relevant and that all new staff are introduced to the module and complete the induction
  • Assists in planning and budgeting process for HR and Operations team
  • Manage the payroll for the International Secretariat, both International and National South Africa
  • Proactively liaise with Operations/Finance Team on payroll and other related activities
  • Respond to IS staff payroll queries and provide advice promptly and timeously
  • Coordinates clearances and payment of End of Contract Benefits
  • Prepares and tracks benefits (school fees, housing, medical) and advance payments
  • Contribute to the development of AAI’s Human Resources strategy, annual plan and provide support on the implementation
  • Advise on other changes to HR processes to enhance HR efficiency and effectiveness
  • Provide Internal training on the HR systems to countries where identified
  • Provide professional, timely, relevant and value-add support to countries/members as requested

Desired Skills and Experience

  • Minimum of 3 years experience in an HR Generalist Capacity
  • South African National / Permanent Resident eligible to apply
  • Recognised HR and Payroll Certification and advanced excel certification
  • Hands on experience on automated payroll ( e.g. VIP Sage)
  • Proven experience and exceptional track record with the management and administration of an international payroll in a large, decentralized organisation
  • Extensive understanding of Global taxation norms and legislation
  • Previous experience with the administration of staff benefits
  • Clear insight into the Employee Lifecycle
  • Advanced experience working with HR Managed Information Systems in terms of design, implementation, development and maintenance
  • A passion for working with data, developing and analysing reports drawn from this data
  • Good facilitation skills to provide training and support on the Global HRMIS
  • Previous experience with Crystal Report Writing advantageous
  • Exceptional Inter-Personal Skills with the ability to quickly create rapport with others
  • Fanatical attention to detail and tenacity in following up and following through on requests
  • Resilience when under pressure with the ability to use own initiative when completing tasks, yet working together with a bigger team to reach departmental goals and targets

Application Procedures

Applications should be sent with your CV, motivation cover letter by no later than 18th September 2015. You are requested to highlight in the motivation letter how specifically you meet the criteria for this role.  Please clearly indicate which position you are applying for.

ONLY SOUTH AFRICAN NATIONALS WILL BE CONSIDERED

External Applications send to: IDD.jhb@actionaid.org

Due to high volumes of applications received, we can only correspond with short listed applicants. Should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful. We reserve the right to withdraw any of our vacancies at any time.

Location: 
Johannesburg

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