Diakonia Council of Churches: Personal Assistant - Executive Director

Diakonia Council of Churches
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Sunday, 24 May, 2015
Opportunity type: 
Employment

The Diakonia Council of Churches is an ecumenical, inter-church agency, working with churches and church organisations in the pursuit of a more just society. By this the organisation means an improved quality of life for the poor, as well as changes in attitudes and structures which perpetuate injustice.

Diakonia Council of Churches seeks to appoint a Personal Assistant (PA) to the Executive Director, based in Durban.

The role of the Personal Assistant is to perform high-level administrative and secretarial functions on behalf of the Diakonia Council of Churches’ Executive Director and management.
 
Responsibilities:

  • Preparing memos, letters and other documents using the relevant software;
  • Gathering information and handling information requests for the Executive Director;
  • Preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings;
  • Compiling, transcribing and distributing minutes of meetings;
  • Performing general office duties, including maintaining databases;
  • Preparing the relevant documents for  the Finance Committee, Executive Committee and Council meetings, and ensuring that the relevant documentation is made available to members timeously;
  • Taking care of other logistics  relating to the above Committees;
  • Screening incoming calls and visitors to the organisation, especially when the Executive Director is not accessible,  in such a way that promotes the image of the organisation.

Requirements:

  • Requisite tertiary qualification;
  • Minimum of five years experience as an Executive PA;
  • Excellent computer literacy, including advanced Microsoft Office;
  • Good understanding of the organisation’s vision and mission;
  • Strong sense of confidentiality, discretion and tact;
  • Detail orientated with strong time management and organisational skills;
  • Ability to work under pressure with a heavy workload in a dynamic environment;
  • Good command of the English language, both oral and written;
  • Excellent interpersonal and communication skills;
  • Previous experience of working for an ecumenical organisation will be advantageous.

The position offers a competitive salary commensurate with other likeminded organisations.
 
The successful candidate will be an active member of one of our member churches, and will be able to provide the name and contact details of their Minister as one of their referees.
  
The position offers a competitive salary commensurate with other likeminded organisations. 

To apply, submit a CV, motivational letter and salary expectation to:
The Director
Diakonia Council of Churches
Diakonia Centre
20 Diakonia Avenue
Durban 4001
E-mail to: vacancy@diakonia.org.za or fax to:  031 310 3502.

Please quote the source of this advertisement in your application - NGO Pulse Portal.
 
Two other contactable referees, names, email addresses and numbers are needed. Providing this information is giving the organisation permission to contact referees. Please seek the permission of referees before submitting their names and contact details.
 
Only shortlisted applicants will be contacted. Should you not hear from us within three weeks of the closing date, regard your application as unsuccessful. Applicants are informed that applications, copies of qualifications and CVs will not be returned. The organisation reserves the right not to make an appointment.  Shortlisted applicants will be required to demonstrate their abilities during the interview process.

For more about Diakonia Council of Churches, refer to www.diakonia.org.za.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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Location: 
Durban

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