ICCO Cooperation: Accountant & Finance Officer

ICCO Cooperation
Please note: this opportunity closing date has passed and may not be available any more.
Opportunity closing date: 
Friday, 23 October, 2015
Opportunity type: 

ICCO Cooperation
Country Office: Malawi
Position: Accountant & Finance Officer (AFO)
Location: Lilongwe, Malawi
Opportunity closing date: 23 October 2015
Opportunity type: Employment
Starting date: 01 December 2015 or ASAP (if available)
Type of Contract:  NATIONAL Fixed term Contract for 2 years (subject to funding)
Reference: ICCO RO7700 AFO
ICCO Cooperation

ICCO Cooperation is a Dutch organization for international development cooperation. We were founded by the Protestant Churches in The Netherlands in 1964. Our passion is to end poverty and injustice in service of a full and dignified life for all. In a spirit of equality, co-responsibility and respect for diversity, we cooperate with civil society, private sector, governments, churches, knowledge institutions, on the basis of shared values and principles. Our core values are justice, compassion and stewardship. Our policy is centered on two core principles: we contribute to Sustainable Livelihoods and to Justice and Dignity for All.

Today we are a modern International Development Cooperative with Global Office in The Netherlands and a number of Regional and Country Offices from where we organize our work in over 40 countries. The Country Office Malawi works in conjunction with ICCO Regional Office Central and Eastern Africa in Uganda.
Job Category/ Scale:

ICCO Scale - IV
(Min MK7, 773,395 – MK12, 662,041 Max)
Non- Malawians with rights to live and work in Malawi may also apply
Duties & Responsibilities:

The AFO is responsible for providing efficient financial and administrative support to the Malawi office operations and Malawi programs.  The AFO will also contribute to AFO work for ICCO in Malawi, Zimbabwe and South Africa, from the duty station in Malawi. Regular travel in Malawi and also to Zimbabwe and /or South Africa will be part of the work. The AFO reports to the Country Manager (CM) based in Lilongwe. She/ He works closely on finance with the regional management in Kampala and the program team.
Overall job objective:

  • Administer the overall finances and accounts of ICCO-Cooperation in Malawi;
  • Administer all financial reporting deliverables and deadlines including internal and external audits;
  • Implement and maintain an effective financial management and project finance system including maintaining appropriate internal controls, policies and procedures;
  • Identify, assess, monitor and mitigate all financial risks for the Malawi ICCO-Cooperation office and partner organizations;
  • Ensure compliance with local laws and regulations as well as ICCO-Cooperation policies & procedures;
  • Lead in the administration of all finances, grants and logistics issues;
  • Produce financial management reports to enable effective budgetary processes and strategic planning;
  • Coordinate the Development of  the Office Budget & Support the drafting of back-donor budget proposals
  • Train/Capacity build partner organizations on financial management & reporting to both ICCO & back donors
  • Financial monitoring & evaluation of partner organizations through  financial reports, audits
  • Effective management of back-donor contracts & financial reporting.

Tasks & Responsibilities:
Finance Administration roles (60% of time)

  • Responsible for Compliance with ICCO’s  Financial & Administration Manuals such as Procurement policies & Authorization processes
  • Ensure ICCO-Cooperation in Malawi complies with all Malawi laws and regulations including, but not limited to, tax legislation.
  • Responsible for the formulation of the annual office budget and producing reports on request.
  • Ensure timely processing of financial year-end process as per ICCO guidelines
  • Ensure efficient accounting & administrative processes
  • Manage all bank and control accounts including performing monthly balance sheet reconciliations, following up on any reconciling items, and processing changes to bank accounts
  • Ensure proper management & processing of transactions including payments
  • Timely reconciliation of Travel advances & accountabilities
  • Responsible for timely payroll administration;  statutory deductions &  tax payments
  • Responsible for booking expenses in MS Dynamics and compiling office monthly expenditure including variance analysis reports.
  • Compiling the monthly liquidity requests & cash flow projections in a timely manner.
  • Review all Management Reports and update Country Manager on the status of the same, and the action plan on a monthly basis.
  • Responsible for facilitating both Internal & External audits and the preparation of Financial Statements for auditors both office and donor audits
  • Administer & manage all external office contracts with timely renewals & payments
  • Effective & efficient Petty – Cash management in line with ICCO guidelines
  • Implement and maintain an effective filing system to ensure that all financial and administrative records are easily accessible and readily available

Finance Officer’s role (40% of time)

  • Effectively administer the Finance, Grants and Administrative portfolio including providing coaching/training and on-going constructive feedback to partners’ finance officers and all Malawi staff to ensure staff are continually improving;
  • Monitor partner compliance with all grants agreements, relevant policies and procedures on an on-going basis and follow up on any instances of non-compliance
  • Assessing the Malawi Country partner organizations’ budgets and proposals, advising on assumptions, risks and opportunities contained within the budgets
  • Comply with the ICCO Cooperation’s project management cycle, as regards to contracting and work closely with allocated program officers in this aspect.
  • Identify limitations in partner financial reporting and train partner organizations’ staff in financial procedure, financial formats and ensure quality and timely financial reporting from partners.
  • Financial monitoring and evaluation of the partner organizations through analysis of financial reports and audits and monitoring visits.
  • Preparation of contractual payments and monitoring the realization of the payments through filing of receipt confirmations from the partners and consultants.
  • Ensure accurate M&S recoveries against Donor Projects
  • Produce financial considerations & feed-back letters in response to financial or audit reports sent by partners, analyse their budgets as presented in the contract versus actual expenditure reports and cash flow forecasts. Seek explanations for variances, highlight potential problems and make recommendations where appropriate
  • Prepare financial information for Back Donor reports including providing supporting documentations
  • Perform any other duties as assigned by the Country Manager or Regional Manager

Qualifications and Skills:

  • Relevant education for the job (BA degree in accounting, ACCA, CIMA,CPA  or their equivalent)
  • At least 4 years working experience in a similar position with International NGO’s and/or Business Institutions.
  • Audit background would be an advantage
  • Excellent computer skill (MS Office package) preferably Microsoft Dynamics or other web based accounting and similar systems.
  • Proven experience in conducting hands-on trainings on accounting and web based accounting system.
  • Strong financial background with knowledge of different funding modalities
  • Extensive relationship management skills in both public and private settings
  • Negotiation skills
  • Good interpersonal & communication skills, including intercultural communication
  • Excellent language skills in English
  • Stress management and ability to multitask
  • Analytical and problem solving skills
  • Ability to travel to Zimbabwe & South Africa

Competences needed:

  • Ability to work independently (plan , prioritize, meet deadlines, communicate) but at the same time being a team player
  • Self-motivated, Pro-active and result driven
  • Being an open and reliable person with high integrity
  • Ability to connect with people of different backgrounds
  • Ability to transfer skills
  • Gender sensitive

Affinity with the Christian roots of the ICCO Cooperation and ICCO’s values and operating principles.
If you are interested in this position and match the qualifications, please send your one page motivation letter and CV with 3 contactable referees with subject line ICCO RO7700 AFO to southern.africa@icco-cooperation.org.
Only shortlisted candidates will be contacted.
For more information on ICCO:  www.icco-international.com/int


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