Orange Babies South Africa
Position: Financial administrator (part-time with a maximum of 2 days per week)
Responsible For: Financial oversight, budgets, contract management, treasury, and accounts payable
Reporting to: Project Manager – Orange Babies Netherlands
Orange Babies is a charitable foundation dedicated to preventing mother to child transmission of HIV and assisting children infected and affected by HIV and / or AIDS in Southern Africa. The Foundation has its head office in Amsterdam, with a satellite office in Braamfontein, Johannesburg. Currently, Orange Babies funds projects in Gauteng, Limpopo and the Western Cape.
Overall Purpose of the position
The Financial administrator is responsible for management of the finances of Orange Babies South Africa. This includes, but is not limited to; managing the overall budgets of the organisation, payment of the invoices and projects, contract management, and all work involved with the financial audit.
The financial administrator will be responsible for the following programme areas:
- Drawing up the organisation’s draft budget based on the requirements of the organisation.
- Providing the financial basis for the organisation’s strategic and year plans.
- Administrative tasks such as gathering data, preparing reports, database management and clerical work to meet Orange Babies South Africa’s needs.
- Managing the cash controls in the organization ensuring that money is properly applied to the goals. The administrator is in charge of collecting money relating to the accounts receivable of the organisation. He/she also pays the organisation’s liabilities such as rent, telephone and other accounts payable. The financial administrator approves procurement requests and cash disbursements and reflects all the company transactions in a cash flow statement that he/she reconciles monthly.
- Receiving invoices, verifying receipt of products and services, matching invoices to purchase orders and contracts, determining due dates and ensuring that payments are processed and made in a timely manner.
- In addition to keeping up with paying expenses and receiving revenue while ensuring that all transactions stay in balance, the administrator is often involved in record keeping related to banking. Duties often include verifying deposits and payments, keeping up with account balances and performing monthly bank account reconciliations.
- Liaising with the Project Manager with respect to release of payments to Projects.
- Coordinating and leading the annual audit process, liaising with external auditors and the finance representative of the board of directors; assessing any changes necessary.
- Contract management: producing all contracts (volunteers, projects, OBNL), updating the contract database.
- Petty Cash Management
- Updating and implementing all necessary business policies and accounting practices.
- Monitoring donations and issuing the corresponding Section 18(a) certificates
- Collecting Section 18(a) certificates from the beneficiaries.
- Checking the ledgers prepared by the external accountant.
- Renewing the organisation’s BBBEE certificate annually.
Applicants must meet the following criteria:
- Relevant financial qualification
- At least 3 years financial administration experience. Experience within a non-profit environment is an advantage
- Ability to work accurately with financial data
- Excellent computer skills
- Excellent written and oral communication skills with the ability to produce analytical reports
- Understanding of financial reporting and administration within the non-profit environment
- Excellent interpersonal skills and ability to work in a team
- Fluency in English
- The ability to work independently with minimal supervision and show initiative Drivers licence with own transport