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sustainable supply chains

sustainable supply chains

  • PFSCM: Procurement Officer

    JSI Supply Chain Management Systems (SCMS ) Project
    Please note: this opportunity closing date has passed and may not be available any more.
    Opportunity closing date: 
    Wednesday, February 13, 2013
    Opportunity type: 
    Employment
    The Partnership for Supply Chain Management (PFSCM) is a nonprofit, legal entity established by JSI Research and Training Institute, Inc. that strengthens, develops and manages secure, reliable, cost-effective and sustainable supply chains to meet the needs of health care and other public services.

    John Snow, Inc (JSI) is a member of the Partnership for Supply Chain Management (PSCM), implementing the Supply Chain Management System (SCMS) contract for the U.S. Agency for International Development (USAID) as part of the President’s Emergency Plan for AIDS Relief.  SCMS will strengthen or establish secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS.  The purpose of the project is to establish and operate a safe, secure, reliable, and sustainable supply chain management system to procure pharmaceuticals and provide technical assistance needed to provide care and treatment of persons living with HIV/AIDS and related infections.

    JSI seeks to appoint a Procurement Officer, based in Pretoria, South Africa.

    The Procurement Officer will be responsible for SCMS procurement and supply chain management activities on behalf of the Country Director (CD) for USG funded commodities in South Africa. Under the supervision of the CD, the Procurement Officer will work with local partners and stakeholders for the development and implementation of supply chain policies and procedures in support of good procurement practices, focusing principally on HIV/AIDS commodities.

    The person will report to the Country Director.

    Responsibilities:
    • The Procurement Officer will execute procurement functions, both locally and internationally, of PEPFAR funded health commodities and other products and assist with shipment planning and tracing.  Under supervision of the Country Director and in close coordination with the SCMS Logistics Advisor, specific Procurement Officer responsibilities will include, but will not be limited to, the following:
    • Coordinate, execute as necessary, and monitor procurements funded under the SCMS Project in South Africa; and oversee the preparation of procurement status reports and their provision to all stakeholders;
    • In collaboration with stakeholders, monitor the performance and effectiveness of all aspects of the supply chain for HIV/AIDS commodities in South Africa and promptly advice stakeholders on issues where performance may be affected by commodity procurements;
    • Together with stakeholders, assist the preparation of long-term forecasts of commodity requirements and the detailed supply plans needed to meet those requirements; and continuously monitor the execution of the supply plans and promptly advise CD and USAID of problems or when changes are warranted;
    • Maintain close working relations with all PEPFAR-supported Implementing Partners; and with organizations, agencies, partners and stakeholders as directed by the CD;
    • Guided by SCMS headquarters procurement team, develop tender documents, coordinate the tender process, and manage local orders with vendors;
    • Ensure with SCMS headquarters and JSI (managing partner) headquarters financial and contracts management staff that all applicable guidelines and Standard Operating Procedures (SOPs) are followed;
    • Assist Logistics Advisor with the planning and tracking of incoming shipments. Prepares procurement plans and delivery schedules; monitors the timeliness and completeness of deliveries of commodities to the country; alerts project management of any delays or concerns;
    • Reviews completeness and accuracy of shipping and Proof of Delivery (POD) documentation and partner acknowledgement of receipt, and confirm arrival of the right quantity and quality of delivered SCMS consignments;
    • Maintain auditable records for all procured items, including approved supply plans and supporting documentation;
    • In collaboration with JSI Field Office and SCMS headquarters, assist the coordination of timely payment of vendors for local procurement;
    • Inform in-country clients about SCMS procurement procedures and policies; educate and update in-country clients about commodity lead-time and order fulfilment status;
    • Assist with the development of periodic reports on procurement as required by SCMS and USAID;
    • Use all applicable SCMS procurement tools such as CRM and Orion (web-based SCMS shipment and financial tracking software) to conduct procurement activities according to SCMS administrative processes;
    • Other related duties as assigned.
    Requirements:
    • Permanent residency in South Africa;
    • National Diploma in purchasing and supply or related field;
    • Minimum three years professional experience in local and international procurement, preferably of health related equipment and consumables;
    • Proficiency in common computer packages (eg. Word, Excel) relevant to the work and eagerness and ability to learn SCMS supply planning software and web based tools (ORION, CRM, etc).  Experience with databases and ERP systems a plus;
    • Experience with international donor funded procurement regulations preferred;
    • Very good reporting and writing skills in English;
    • Strong initiative and self-motivation required, with a commitment to teamwork;
    • Ability to work as part of an international team located in various time zones.
    To apply, submit a CV and motivation letter to dion.guy@za.pfscm.org.

    Please quote the source of this advertisement in your application - NGO Pulse Portal.

    There is no relocation or visa assistance offered.

    Only shortlisted candidates will be contacted.

    For more about the Partnership for Supply Chain Management, refer to http://pfscm.org.

    For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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