awareness

Umtha Welanga is a nonprofit, community-based project that provides capacity building on HIV/AIDS through education and awareness programmes. The orgnaisation renders support services to people infected and affected, recruits and monitors foster placements and parents so as to provide a family environment for Orphaned and Vulnerable Children (OVC).

Umtha Welanga seeks to appoint a Bookkeeper, based in Khayelitsha, Cape Town.

The bookkeeper is a position of significant responsibility.  All income and expenditure must be captured accurately, allocated correctly and the bookkeeper must ensure that internal controls are adhered to and all amounts are correctly authorised.

The bookkeeper is to report any deviations from policy and procedure to the Treasurer or the Director.  Similarly any weaknesses in controls that the bookkeeper becomes aware of are to be documented and sent to the Treasurer or the Director.
This is a two working days per month position.

Responsibilities:

• Reconcile petty cash - replenish petty cash amount; payments are correctly authorized, coding of all expenses, correct allocation of all expenses, ensure proper financial filing system for petty cash expenditure;
• General ledger - ensure of monthly general ledgers that reflect the donors and relevant expenditure, coding and capturing of the general accounts;
• Fixed assets - calculate the annual depreciation and journalise to general ledger, ensure a yearly update of fixed asset register for auditing purposes;
• Expenditure - ensure that all documentation is complete and authorized in terms of policy and financial system;
• Payroll - ensure that monthly payroll is compiled for each staff member, ensure that staff member’s personal details are updated and filed, capture the payroll system, obtain payroll authorization from Treasurer and Director;
• Reconciliations - ensure the monthly reconciliations of bank accounts, petty cash, creditors, debtors, income received and fixed assets;
• Reports (monthly) - ensure that monthly Trial Balance reports, General Ledger reports, Income and Expenditure reports and balance sheets are available to the Treasurer and Director; Quarterly financial reporting to be compiled for the board meetings;
• Donors - produce reports as required by donors at least seven days before due date, Donor reporting to be authorized by the Treasurer and Director;

Requirements:

• Postgraduate degree or diploma with a concentration in finance or accounting;
• Minimum of five years experience of bookkeeping in a medium size organisation;
• Experience and exposure in dealing with Microsoft Office, Pastel and Pastel Payroll software applications;
• Strong experience in balance sheet, budgeting and income statements;
• Payroll administration;
• Strong experience in financial systems procedures.

Starting date: 1 November 2012.

Salary: R4 500 (for two full working days per month).

To apply, submit a CV and motivation letter to umthawelanga@kingsley.co.za or post to Vivienne Mciteka, Director, Umtha Welanga, P.O. Box 16, Khayelitsha, 7785.

Please quote the source of this advertisement in your application - NGO Pulse Portal.

Only shortlisted candidates will be contacted for a personal interview.

For more about Umtha Welanga, refer to www.umthawelanga.co.za.

For other vacancies in the NGO sector, refer to www.ngopulse.org/vacancies.

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